Determining if there are records in a subform...

  • Thread starter Thread starter Brad Pears
  • Start date Start date
B

Brad Pears

I have a subform that consists of the child entries relating to the parent
form. I want to make sure that data has been entered in this subform prior
to performing another function.

Is there a quick way to check the subform control to see if it contains
records or do I have to use an SQL clause to select records from the child
table and use the .recordcount property to determin if anything has been
entered?

Thanks,

Brad

Thanks,

Brad
 
Brad,

There are a number of ways to do this. Here are a couple:

Put an unbound textbox in the Form Footer section of the subform, with
the Control Source set to =Count(*) and then in your code you can use
soemthing like this...
If Not IsNumeric(Me.YourSubform.Form!YourCountTextbox) Then
MsgBox "No records entered yet"
Else
....
End If

Use a domain aggregate function...
If DCount("*","YourSubformQuery")=0 Then
MsgBox "No records entered yet"
Else
....
End If

.... or perhaps that would need to be...
If DCount("*","YourSubformQuery","[YourID]=" & Me.YourID)=0 Then
 
A fourth way and simple:
If Me!SubformControlName.Form.Recordsetclone.Recordcount <> 0 Then
Msgbox "There are records in the subform"
End If

--
PC Datasheet
Your Resource For Help With Access, Excel And Word Applications
(e-mail address removed)
www.pcdatasheet.com



Steve Schapel said:
Brad,

There are a number of ways to do this. Here are a couple:

Put an unbound textbox in the Form Footer section of the subform, with
the Control Source set to =Count(*) and then in your code you can use
soemthing like this...
If Not IsNumeric(Me.YourSubform.Form!YourCountTextbox) Then
MsgBox "No records entered yet"
Else
....
End If

Use a domain aggregate function...
If DCount("*","YourSubformQuery")=0 Then
MsgBox "No records entered yet"
Else
....
End If

... or perhaps that would need to be...
If DCount("*","YourSubformQuery","[YourID]=" & Me.YourID)=0 Then

--
Steve Schapel, Microsoft Access MVP


Brad said:
I have a subform that consists of the child entries relating to the parent
form. I want to make sure that data has been entered in this subform prior
to performing another function.

Is there a quick way to check the subform control to see if it contains
records or do I have to use an SQL clause to select records from the child
table and use the .recordcount property to determin if anything has been
entered?

Thanks,

Brad

Thanks,

Brad
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