Deleting All Comments From Multiple Reviewers

[John Smith]

I'm using Word 2002. I have a document that has been changed dozens of times
by three reviewers, of which I am one, and I wish to delete all the comments
and tracking information now that editing is finished so that I can send the
document out of house.

With Markup turned on, using the Show>Reviewers menu I can select each
reviewer's comments but either Delete all comments is grayed out or I cannot
get it to work on any reviewer's but my own comments.

Solving this problem, anything else I have to worry about cleaning up before
I send this document out?

Thanks a million.

 

[John Smith]

I'm using Word 2002. I have a document that has been changed dozens of times
by three reviewers, of which I am one, and I wish to delete all the comments
and tracking information now that editing is finished so that I can send the
document out of house.

With Markup turned on, using the Show>Reviewers menu I can select each
reviewer's comments but either Delete all comments is grayed out or I cannot
get it to work on any reviewer's but my own comments.

Solving this problem, anything else I have to worry about cleaning up before
I send this document out?

Thanks a million.

A more careful search of what is available in the newsgroup reveals that
this question has been asked and answered. Thanks very much to MVP Susan
Barnhill. The procedure worked great.:

(Sorry for not knowing how to point a link to the message itself.)
---

From: "Suzanne S. Barnhill" <[email protected]>
Subject: Re: Hiddent text, comments, etc.
Date: Monday, December 15, 2003 11:19 AM

On the Security tab of Tools | Options, check the box for "Warn before
printing, saving, or sending a file that containts tracked changes or
comments" and possibly also "Remove personal information from this file on
save." If you have accepted or rejected all the changes (after turning Track
Changes off) and removed all comments, they won't be left in the document.
Turning Track Changes off is not enough; you have to actually accept/reject
the changes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Suzanne S. Barnhill]

If you look at this message, you'll see that your message is referenced with
the link You can (at least if
you are using Outlook Express--I suspect this may not work in replies from
the Microsoft Communities portal) get the URL of any message by clicking
Reply, grabbing the link, and then closing the reply without typing
anything.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.