cross-referencing problems

  • Thread starter Thread starter Ron
  • Start date Start date
R

Ron

I work with large user manuals containing many figure and table captions
which are cross-referenced.

Since I'm writing similar documents for multiple products, I do a lot of
copying and pasting paragraphs, tables, etc. between sections and documents.

My basic problem is with keeping the numbering of my cross-references tied
to their respective captions. If I copy/move one section to another place in
my document, the captions can be updated, but their cross-references can't.

How can I keep a cross-reference "linked" to its corresponding caption
regardless of where I copy/move them to?

Thanks in advance for any help.
 
If you use Insert | Reference | Cross-reference to insert the the
cross-references, they will update when you Ctrl+A, F9.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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I should say that I'm using Word 2000 on a W2K system.



Using the Insert menu is precisely what I'm trying to work around. It's
quite a labourious method for inserting cross-references, yet I understand
the need to do it under most circumstances.



My biggest headache comes from copying/pasting captions and cross-references
from other sections of my document, or from other documents. There's no
update option for the cross-references using this method.
 
My biggest headache comes from copying/pasting captions and
cross-references
from other sections of my document, or from other documents. There's no
update option for the cross-references using this method.
Click to expand...

All cross-references are updatable. Select and press F9.
 
Sorry, I think I need to clarify. Here's an example.

Imagine the following is in section 2 of "document 1".
The physical dimensions of the ???? are listed below and shown in Figure
2-2.

some image here

Figure 2-2: ???? Physical Dimensions



So, the first sentence has a cross-reference (Figure 2-2) to the cation
(Figure 2-2) in the table.

Now, I copy the sentence and table above and paste it into section 5 of
"document 2". I update my fields and the following is the result.
The physical dimensions of the ???? are listed below and shown in Figure
2-2.

some image here

Figure 5-9: ???? Physical Dimensions



You see how the cross-reference remains as "Figure 2-2", but the caption
updates as Figure 5-9.

What I would like to have happen is that both the cross-reference and
caption update to the correct placement in the new document; updated to
"Figure 5-9" and Figure 5-9 for the above example.

In this way, you could imagine the cross-reference and caption are "linked"
together in some way and are always updated correctly regardless of where
they are pasted to in another document.

I hope this explanation helps.
 
Instead of simply pasting, you need to PasteSpecial and check the 'paste
link' checkbox.
 
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