Creating an Instruction Manual

[Todd]

I'm about to create an instruction manual and have a
question. What is the best way to create a table of
contents where you can click on an item in the TOC and it
will jump to that page?

Also, if you add information to one of the subjects within
the document and the following TOC items is moved to the
next page, how can I set the TOC to automatically change
the page number on the TOC for the other TOC headers.

Any suggestions will be appreciated.

 

[Bill Foley]

Using Styles to format your titles, subtitles, etc. then using those Styles
in the creation of your TOC is the way I use them. Microsoft has a
"manual.dot" template that is pretty good. If you don't have it, I am
certain you can download it from their site. as far as updating the TOC,
once you create your manual using Styles, you create the TOC by clicking
"Insert", "Reference", "Index and Tables" (version XP), then clicking the
"Table of Contents" TAB, then clicking the "Options" button. There you
select which Styles you want in your TOC and what levels (indenting) you
want to use.

Once the TOC is created, you can easily update it by clicking inside the
TOC, pressing the F9 key, then select whether you want to update the whole
TOC or just page numbers (depends on what you changed).

Once you have your "template" set up the way you want, you can also record a
macro that creates a TOC, save it to a toolbar along with your desired
Styles, then you can automate a lot of your future manuals.

Holler back if this doesn't make sense, I am sure there are some links we
can direct you to for additional information.

 

[Graham Mayor]

TOCs are created by a field. If you add the /h switch to the field (which
the wizard will do for you by default) the entries will be hyperlinked. If
you change anything, update the field and it will recalculate.

--
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Graham Mayor - Word MVP

Web site www.gmayor.com
Word MVP web site www.mvps.org/word
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[Suzanne S. Barnhill]

Everything you ask for is already automatic. See these articles to get
started:

How to create a table of contents in Microsoft Word
http://www.ShaunaKelly.com/word/toc/CreateATOC.html

Customizing your table of contents with switches
http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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