Copy charts and remove links to original source data

S

Sarah (OGI)

I've got a workbook with multiple worksheets. For every one worksheet with a
pivot table, there is a corresponding worksheet containing a chart relating
to that data source.

Via a macro, I'd like to be able to select all sheets containing '(Chart)'
in the worksheet name and copy them out into another workbook. Would I do
this by selecting each sheet and doing a 'move/copy' to a new workbook?
Once the sheets are exported, is there an easy way to remove all links to the
source data?

The idea is to use the initial workbook to update the source data and charts
on a monthly basis, then distribute the charts as a separate document. The
recipients of such information (both internal and external contacts) should
not be able to access the original source data.

Many thanks in advance - my vb skills/knowledge is limited.

Cheers
 
I

Ivyleaf

I've got a workbook with multiple worksheets.  For every one worksheet with a
pivot table, there is a corresponding worksheet containing a chart relating
to that data source.

Via a macro, I'd like to be able to select all sheets containing '(Chart)'
in the worksheet name and copy them out into another workbook.  Would I do
this by selecting each sheet and doing a 'move/copy' to a new workbook?  
Once the sheets are exported, is there an easy way to remove all links to the
source data?

The idea is to use the initial workbook to update the source data and charts
on a monthly basis, then distribute the charts as a separate document.  The
recipients of such information (both internal and external contacts) should
not be able to access the original source data.

Many thanks in advance - my vb skills/knowledge is limited.

Cheers
Click to expand...

Hi Sarah,

I'm sure I'll soon be corrected, but to my understanding you can't
have a chart without the underlying data being stored in a sheet
somewhere (pivot table / range etc). The only thing I can think of if
you absolutely must separate it from the data would be to copy the
chart object as a picture object and paste it into another sheet. I
don't think you could pase to a 'chart' sheet though, it would have to
just be a normal worksheet that you are pasting the object onto.

The code would go something like this for the actual copy process:

Sub CopyChart()
ActiveChart.CopyPicture Appearance:=xlPrinter, Format:=xlPicture
Sheets("Sheet2").Select
ActiveSheet.PasteSpecial Format:="Picture (Enhanced Metafile)", _
Link:=False, DisplayAsIcon:=False
End Sub

Cheers,
Ivan.
 
I

Ivyleaf

Hi Sarah,

I'm sure I'll soon be corrected, but to my understanding you can't
have a chart without the underlying data being stored in a sheet
somewhere (pivot table / range etc). The only thing I can think of if
you absolutely must separate it from the data would be to copy the
chart object as a picture object and paste it into another sheet. I
don't think you could pase to a 'chart' sheet though, it would have to
just be a normal worksheet that you are pasting the object onto.

The code would go something like this for the actual copy process:

Sub CopyChart()
    ActiveChart.CopyPicture Appearance:=xlPrinter, Format:=xlPicture
    Sheets("Sheet2").Select
    ActiveSheet.PasteSpecial Format:="Picture (Enhanced Metafile)", _
        Link:=False, DisplayAsIcon:=False
End Sub

Cheers,
Ivan.- Hide quoted text -

- Show quoted text -
Click to expand...

Hi Sarah,

Just some more code... This will loop through the current workbook,
make a new one and copy all the charts to the new one as pictures. It
will also rename all the sheets in the new book to match the names in
the source book. The only thing that might be a bit tricky is getting
the sizing right. You can get the active window size, but I'm not sure
off the top of my head how to work out how much to subtract for scroll
bars etc. Anyway, hope this helps:

Sub CopyChart()
Dim ChartBook As Workbook, SourceBook As Workbook
Dim TmpSheets As Integer

Set SourceBook = ActiveWorkbook
TmpSheets = Application.SheetsInNewWorkbook
Application.SheetsInNewWorkbook = ActiveWorkbook.Charts.Count
Set ChartBook = Workbooks.Add
Application.SheetsInNewWorkbook = TmpSheets
TmpSheets = 1

For Each Chart In SourceBook.Charts
Chart.CopyPicture Appearance:=xlScreen, Format:=xlPicture
With ChartBook.Sheets(TmpSheets)
.PasteSpecial Format:="Picture (Enhanced Metafile)", _
Link:=False, DisplayAsIcon:=False
.Name = Chart.Name
End With
ActiveWindow.DisplayGridlines = False
TmpSheets = TmpSheets + 1
Next
End Sub

Cheers,
Ivan.
 
I

Ivyleaf

Hi Sarah,

Just some more code... This will loop through the current workbook,
make a new one and copy all the charts to the new one as pictures. It
will also rename all the sheets in the new book to match the names in
the source book. The only thing that might be a bit tricky is getting
the sizing right. You can get the active window size, but I'm not sure
off the top of my head how to work out how much to subtract for scroll
bars etc. Anyway, hope this helps:

Sub CopyChart()
    Dim ChartBook As Workbook, SourceBook As Workbook
    Dim TmpSheets As Integer

    Set SourceBook = ActiveWorkbook
    TmpSheets = Application.SheetsInNewWorkbook
    Application.SheetsInNewWorkbook = ActiveWorkbook.Charts.Count
    Set ChartBook = Workbooks.Add
    Application.SheetsInNewWorkbook = TmpSheets
    TmpSheets = 1

    For Each Chart In SourceBook.Charts
        Chart.CopyPicture Appearance:=xlScreen, Format:=xlPicture
        With ChartBook.Sheets(TmpSheets)
            .PasteSpecial Format:="Picture (Enhanced Metafile)", _
                Link:=False, DisplayAsIcon:=False
            .Name = Chart.Name
        End With
        ActiveWindow.DisplayGridlines = False
        TmpSheets = TmpSheets + 1
    Next
End Sub

Cheers,
Ivan.- Hide quoted text -

- Show quoted text -
Click to expand...

Hi Sarah,

I just noticed a problem with my code. It looks like the .PasteSpecial
method in this context pastes to the Active sheet regardless of the
fact I am calling it inside a With block. To solve this, just put the
line ".Activate" directly before it. That way it is activating the
correct sheet to paste to.

Cheers,
Ivan.
 
P

Peter T

Hi Sarah,

Simple way is to copy the chart as a picture manually or programmatically as
Ivan suggests, other approaches can be difficult. I have an beta Com-addin
that covers most related requirements, briefly -

Remove links to cells, data moved to series formulas (small data only) or
move data to named array formulas (large data).

Dump source data from chart (whether linked to cells or in formulas) to a
new cell range and optionally re-source the dumped data back to the chart
(replacing the original source).

Contact me if interested (replace the missing punctuation in address below).

Regards,
Peter T
pmbthornton gmail com
 
S

Sarah (OGI)

Ivan
Many thanks for your assistance.

I've used the following code, but the organisation of the data has since
changed - does this mean that the code might have to be amended slightly? -
apologies if that is the case, as I do really appreciate your help with this.

There are still pivot tables and still the same number of charts, but the
charts are no longer pivot table charts - they are stand alone (embedded)
charts that are based on different data tables. The sheets containing the
charts now also have a summary of information relating to it, so I need to
copy the values and formatting for all the data and the charts on each sheet
into a new workbook. Will it make the copying out process easier if not
pivot-table charts?

Using the code you provided, I've tried to accomodate the copying of each
sheet as an array (not sure if this is correct)? Also, based on the code
below, it seems to fall over at the point of 'Chart.CopyPicture
Appearance:=xlScreen, Format:=xlPicture', saying that 'object doesn't support
this property or method'.

Sub CopyChart()
Dim ChartBook As Workbook, SourceBook As Workbook
Dim TmpSheets As Integer

Set SourceBook = ActiveWorkbook
TmpSheets = Application.SheetsInNewWorkbook
Application.SheetsInNewWorkbook = ActiveWorkbook.Charts.Count + 6
Set ChartBook = Workbooks.Add
Application.SheetsInNewWorkbook = TmpSheets
TmpSheets = 1

'For Each Chart In SourceBook.Charts
' Chart.CopyPicture Appearance:=xlScreen, Format:=xlPicture
' With ChartBook.Sheets(TmpSheets)
' .Activate.PasteSpecial Format:="Picture (Enhanced Metafile)",
Link:=False, DisplayAsIcon:=False
' .Name = Chart.Name
' End With
' ActiveWindow.DisplayGridlines = False
' TmpSheets = TmpSheets + 1
'Next

For Each Chart In SourceBook.Sheets(Array("PC (Chart)-UK-MONTH", "PC
(Chart)-NI-MONTH"))
Chart.CopyPicture Appearance:=xlScreen, Format:=xlPicture
With ChartBook.Sheets(TmpSheets)
.Activate.PasteSpecial Format:="Picture (Enhanced Metafile)",
Link:=False, DisplayAsIcon:=False
.Name = Chart.Name
End With
ActiveWindow.DisplayGridlines = False
TmpSheets = TmpSheets + 1
Next

End Sub
 
I

Ivyleaf

Ivan
Many thanks for your assistance.

I've used the following code, but the organisation of the data has since
changed - does this mean that the code might have to be amended slightly? -
apologies if that is the case, as I do really appreciate your help with this.

There are still pivot tables and still the same number of charts, but the
charts are no longer pivot table charts - they are stand alone (embedded)
charts that are based on different data tables.  The sheets containing the
charts now also have a summary of information relating to it, so I need to
copy the values and formatting for all the data and the charts on each sheet
into a new workbook.  Will it make the copying out process easier if not
pivot-table charts?

Using the code you provided, I've tried to accomodate the copying of each
sheet as an array (not sure if this is correct)?  Also, based on the code
below, it seems to fall over at the point of 'Chart.CopyPicture
Appearance:=xlScreen, Format:=xlPicture', saying that 'object doesn't support
this property or method'.

Sub CopyChart()
     Dim ChartBook As Workbook, SourceBook As Workbook
     Dim TmpSheets As Integer

     Set SourceBook = ActiveWorkbook
     TmpSheets = Application.SheetsInNewWorkbook
     Application.SheetsInNewWorkbook = ActiveWorkbook.Charts.Count+ 6
     Set ChartBook = Workbooks.Add
     Application.SheetsInNewWorkbook = TmpSheets
     TmpSheets = 1

     'For Each Chart In SourceBook.Charts
     '    Chart.CopyPicture Appearance:=xlScreen, Format:=xlPicture
     '    With ChartBook.Sheets(TmpSheets)
     '        .Activate.PasteSpecial Format:="Picture (Enhanced Metafile)",
Link:=False, DisplayAsIcon:=False
     '        .Name = Chart.Name
     '    End With
     '    ActiveWindow.DisplayGridlines = False
     '    TmpSheets = TmpSheets + 1
     'Next

     For Each Chart In SourceBook.Sheets(Array("PC (Chart)-UK-MONTH", "PC
(Chart)-NI-MONTH"))
         Chart.CopyPicture Appearance:=xlScreen, Format:=xlPicture
         With ChartBook.Sheets(TmpSheets)
             .Activate.PasteSpecial Format:="Picture (Enhanced Metafile)",
Link:=False, DisplayAsIcon:=False
             .Name = Chart.Name
         End With
         ActiveWindow.DisplayGridlines = False
         TmpSheets = TmpSheets + 1
     Next

 End Sub








- Show quoted text -
Click to expand...

Hi Sarah,

This makes quite a bit of difference. I have re-worked it, and I
*think* this might do the trick for you, or close anyway:

Sub CopyChart()
Dim ChartBook As Workbook, SourceBook As Workbook
Dim TmpSheets As Integer, wkSheet As Worksheet
Dim ChartObj, ChartCount As Long

Set SourceBook = ActiveWorkbook

For Each wkSheet In SourceBook.Sheets
If wkSheet.ChartObjects.Count > 0 Then
ChartCount = ChartCount + 1
End If
Next

If ChartCount < 1 Then Exit Sub

TmpSheets = Application.SheetsInNewWorkbook
Application.SheetsInNewWorkbook = ChartCount
Set ChartBook = Workbooks.Add
Application.SheetsInNewWorkbook = TmpSheets
TmpSheets = 1

For Each wkSheet In SourceBook.Sheets
If wkSheet.ChartObjects.Count > 0 Then
With ChartBook.Sheets(TmpSheets)
.Activate
.Name = wkSheet.Name
wkSheet.Cells.Copy
.Paste
.ChartObjects.Delete
End With
ChartCount = 1
For Each ChartObj In wkSheet.ChartObjects
ChartObj.CopyPicture Appearance:=xlScreen, Format:=xlPicture
ChartBook.Sheets(TmpSheets) _
.PasteSpecial Format:="Picture (Enhanced Metafile)", _
Link:=False, DisplayAsIcon:=False
With ChartBook.Sheets(TmpSheets).Shapes(ChartCount)
.Top = ChartObj.Top
.Left = ChartObj.Left
End With
ChartCount = ChartCount + 1
Next
TmpSheets = TmpSheets + 1
End If
Next
End Sub

Let me know how you go.

Cheers,
Ivan.
 
S

Sarah (OGI)

Ivan

Thank you, so so much!! - that works a treat!

One thing though, each sheet displays summary information relating to the
charts. This data contains formulas which reference other worksheets that
are no longer shown in the new workbook. Therefore, I need to do a
copy/pastespecial to remove the formulas. Where/how can I include this in
the code? - I tried to insert ".PasteSpecial Paste:=Values,
Operation:=xlNone, SkipBlanks:=False, Transpose:=False" within the 2nd For
Each in the With section, where the code already states .Paste, but this
causes it to fall over.

Thanks again.
 
I

Ivyleaf

Ivan

Thank you, so so much!! - that works a treat!  

One thing though, each sheet displays summary information relating to the
charts.  This data contains formulas which reference other worksheets that
are no longer shown in the new workbook.  Therefore, I need to do a
copy/pastespecial to remove the formulas.  Where/how can I include this in
the code? - I tried to insert ".PasteSpecial Paste:=Values,
Operation:=xlNone, SkipBlanks:=False, Transpose:=False" within the 2nd For
Each in the With section, where the code already states .Paste, but this
causes it to fall over.

Thanks again.















- Show quoted text -
Click to expand...

Hi Sarah,

Try just putting the line:

.Cells.PasteSpecial Paste:=xlPasteValues

after the ".Paste" line. This should fix your problem. The only
difference is that you were trying to 'PasteSpecial' to a sheet, where
I believe you can only use that method on a range... hence the
'.Cells' in frot of it.

Hope this helps.

Cheers,
Ivan.
 
S

Sarah (OGI)

Ivan

Since inserting the text that you suggested, it's now telling me that 'this
operation requires the merged cells to be identically sized'.

Is there a way around this?
 
I

Ivyleaf

Ivan

Since inserting the text that you suggested, it's now telling me that 'this
operation requires the merged cells to be identically sized'.

Is there a way around this?





...

read more »- Hide quoted text -

- Show quoted text -
Click to expand...

Hi Sarah,

Bugger... I didn't test with merged cells. There would be a couple of
other ways to do it, but I would look at any of the other options
associated with the PasteSpecial method... maybe try including the
rest of the options as you did originally. ie. Operation:=xlNone etc.
Not sure off the top of my head.
I'd try to work it out for you now, but I'm about to head off. If you
don't have any success, I'll try to have a look tomorrow night.

Cheers,
Ivan.
 
S

Sarah (OGI)

Hi Ivan

I've managed to sort it out.

I inserted the following, instead of the ".Paste", performing a PasteSpecial
of the Values, then a PasteSpecial of the Format:

.Cells.PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:= _
False, Transpose:=False
.Cells.PasteSpecial Paste:=xlFormats, Operation:=xlNone,
SkipBlanks:= _
False, Transpose:=False

Thank you again for all your help!! It's very much appreciated - there's no
way I'd manage that on my own!

I'll leave you in peace now!

Thanks again.
Sarah
 
S

Sarah (OGI)

Ivan

One more thing...(sorry)

I've now included some logo's on each chart sheet but these aren't being
copied across into the new workbook.

I've tried to include some code for this but its not quite right. Is there
an easy way to capture the pictures with the rest of the data and therefore
paste them into each new worksheet that your code currently creates?

Thanks
 

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