Contacts Question

[Tim L. Pearson]

I have used Outlook for years for Contacts, Calendar, and Tasks with no
email in my profile. I did update my .pst to OL2003 Unicode with no issues.
Using Activesync, I sync these three items with my PocketPC.

My company is in the process of switching to Exchange Server, and I am in
the pilot program. When I added the Exchange account, it created a complete
new set of Outlook folders (including Contacts, Calendar, and Tasks) which I
understand reside on the server. When I set up this account, this became my
default email delivery location. Now, when I sync my PocketPC, Activesync
syncs the Contacts, Calendar, and Tasks from the new Exchange account
instead of the folders in my Personal Folders.

I can change my default email delivery back to my Personal Folders, and then
the sync works the way I want it to, but the mail in my Exchange Inbox moves
to my Personal Folders Inbox removing it from the Exchange server.

I don't really want to put my personal Contacts, Calendar, and Tasks (from
my Personal Folders) out on the Exchange server.

Can anyone make a suggestion as to how I go about keeping these two
separate, yet continue to sync my Personal Folders with my PocketPC?

Thanks in advance!
-tim

 

[William Lefkovics [MVP]]

I'm not sure about the latest ActiveSync, but it used to only sync the
default folders for contacts, calendar, tasks.
my Personal Folders) out on the Exchange server.

Why not? It gets backed up. The admin can see them whether they are on
your workstation or on the server (if they really really want to). I really
think that is the best solution.

Alternatively, you can create a 2nd profile locally and ask Outlook to
prompt for a profile when you open it. Make the 2nd profile your specialty
..pst as the default. The problem there is that you won't be able to have
both profiles open simultaneously.

 

[Russ Valentine [MVP-Outlook]]

Ask your Exchange administrator, not us.
I bet he or she will take a dim view of your even having a PST file in your
Profile, let alone trying to set it as your default delivery location.
There are not just simple personal choices, as you imply. You need to be
discussing these issues with your Exchange administrator.

 

[Chuck Davis]

As William said, why not? A business is not in business for your personal
gratification. Doing personal e-mail on business time may not be illegal,
but is probably against company policy. At the very least it is in very poor
taste. If I were the business owner, your personal business just became
mine... Which door do you want to use as you exit?

 

[Tim L. Pearson]

I can see why people post to this group. You are all so friendly--William
excepted. You only need to read a few posts to see this. Most post are
answered with something implying that the poster is stupid or trying to do
something illegal. Many other posts chastise people for posting to the
wrong newsgroup. Ouch!

First of all, my computer is my personal laptop which I use at work. It is
not a desktop computer that I use at work for personal use (and Chuck, you
might try reading--I said very clearly that I have used Outlook in the past
for Contacts and Calendar with no email in my profile). Since you decided
that I'm trying to hide something from my employer (and maybe I should note
that I am in upper management, although I initially didn't think this
relevant), I felt compelled to post this reply.

You all keep up the good work dishing out your friendly advice.

And William, thanks for your reply, and for not passing judgment without
having (seemingly irrelevant) facts. Your advice was helpful, and pretty
much the same conclusion I had reached on my own. I've grown somewhat
dependent on having my personal contacts/calendar on my PocketPC, and now I
will now either look for a 3rd Party solution to hopefully be able to synch
these items or use a separate profile as you suggested.

-tim

 

[Russ Valentine [MVP-Outlook]]

I was not questioning your motives. I was questioning the safety of what you
were trying to do on your own. If you are just now setting up an Exchange
shop, you need to be discussing these issues with your Exchange
administrator. Once you connect to an exchange server, a lot changes in your
profile. You should not just be adding PST files to your profile and setting
them up as the default delivery location unless your Exchange administrator
approves that. A lot of Exchange administrators do not want users adding PST
files to their profiles.
Also, the synchronization options become a lot more complex once you try to
synchronize to an Exchange mailbox instead of a PST file. A lot of these
utilities are third party and also need to be used in conjunction with your
Exchange administrator's preferences.