Conditional printing of sections / paragraphs

[Guest]

I've done the following in Access, but due to it's limited text formatting
I'd like to do it in Word. I think it's best asked by an example.

I have a document consisting of 100 paragraphs. I want to be able to print
two different versions (the "long" and the "short" version) The "Long"
version consists of all 100 paragraphs, the "Short" version consisting of
(only) 31 specially selected paragraphs. And so I want to tag those 31
paragraphs (or the 69 ineligable ones) so that (by some setting or selection)
I can print either the 100 paragraph version or the 31 paragraph version.

Thanks

Fred

 

[Jay Freedman]

I've done the following in Access, but due to it's limited text
formatting I'd like to do it in Word. I think it's best asked by an
example.

I have a document consisting of 100 paragraphs. I want to be able
to print two different versions (the "long" and the "short" version)
The "Long" version consists of all 100 paragraphs, the "Short"
version consisting of (only) 31 specially selected paragraphs. And
so I want to tag those 31 paragraphs (or the 69 ineligable ones) so
that (by some setting or selection) I can print either the 100
paragraph version or the 31 paragraph version.

Thanks

Fred

Define a new style, whose font and paragraph attributes are the same as
those of the regular text. Apply that style to all the paragraphs that
should print only in the long version.

To print the short version, modify the definition of that style to include
the Hidden attibute, print, and then modify the style back to "not Hidden".
This manipulation can be programmed in a macro to make it a one-click
operation.

--
Regards,
Jay Freedman
Microsoft Word MVP
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all may benefit.

 

[Guest]

Jay,

Thanks! I'll try that. Time for me to learn styles.

Sincerely,

Fred