comment author changes when document saved

[Andy Fish]

Hi,

I have one specific document that exhibits very strange behaviour when
working with comments and tracked changes.

if I open the document and make a comment, the comment comes out with my
name on it. However, as soon as I save the document, the name associated
with the comment changes to the word "Author"

I have tried it on several PCs (all office 2003) to the same effect.

I have tried re-saving the document to a new name and also saving it to XML
and back, and the problem is still there, so I don't think there is
corruption within the document itself.

does anyone have any idea what could cause this to happen?

TIA

Andy

 

[Shauna Kelly]

Hi Andy

Tools > Options > Security. If the box at "Remove personal information from
file properties on save" is ticked, then all personal information, including
the names of the authors of comments, is removed when the file is saved. In
that case, since Word has to ascribe the comment to someone, so it uses the
generic "Author" text.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[ajfish]

D'oh!

Thanks - I knew about that option but I presumed it was a user option
rather than applying on a per-document basis

 

[Shauna Kelly]

Hi

I'm glad it worked.

I think the Tools > Options commands are often confusing. Some apply to the
application as a whole, and others apply only to the current document. Only
trial and error will tell you which!

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word