Combining Documents

[Guest]

Windows XP - Word 2003. I have several multi-page documents that I have to
combine into one large document, which will be over 200 pages upon
completion. Each individual document has a table of contents with page
numbers. When I combine the documents, I need the contents of each section,
but not the page numbers. When I go to Insert-File to add the next document,
the table of contents asks me if I want to replace the selected contents. It
then gives me the table of contents for the first document I inserted. I
figured out a hard way of cutting and pasting, but it doesn't always seem to
work. Is there an easy way to remove the page numbering from each inserted
document, but still keep the contents list? Thanks.

 

[Summer]

You appear to be running auto numbering but unlinked TOCS. You will have to
unlink all TOCS even in main document before inserting files.

In other documents run the TOC without page numbers and unlink CTRL SHIFT 9.
If you are using outline numbering the main document TOC will ask to update
so you would have to unlink that too before you started

I would reformat the TOC in the individual documents first to not include
the TOC - update the TOC and then unlink. Save those documents.

Then In main document insert a section break and insert first file - go to
beginning of first file and Restart numbering if needed (you should not need
to restart numbering).

Insert another section break and then insert the next file and so on.

There are ways to create auto TOCS without breaking links. Post back.

 

[Guest]

Thanks, Summer, but that was too technical for me. What I'm doing now is
going back to the smaller original document, removing the page numbers from
the Table of Contents, then copying the smaller document and pasting into the
larger one. I think "inserting" rather than "cut and paste" was causing my
problem. Now all is fine. I've always been able to get Word to do what I
wanted, even though it may not be "technically" correct. Thanks again.