Changing Appearance of Day-Long Events on Printed Calendars

[Guest]

I have been using Outlook 2000 and have now switched to Outlook 2003. I print
calendars for staff meetings in the monthly version. When the calendar
contains day-long events or events that span more than one day, the 2000
version shaded these, which helped them stand out. I have been through every
tool and option in 2003 but haven't been able to find a place where I can
choose that setting. As a result, the headings for each day as well as all
day-long events, etc. print white with a box around them. Is there a way to
ask it to shade them?

 

[Guest]

You might want to take a look at some free Word templates that use your
Outlook calendar data to create a calendar in Word, which you can then
customize to your liking and print as needed. I personally use My Outlook
Calendar and am very pleased with it. Links to these templates can be found
here:

http://www.slipstick.com/addins/calendar.htm#print

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Guest]

Jocelyn, Thanks for your reply. When I go to that site, all references to
Word are 2002 and older. Are these compatible with 2003? Also, once I open
a calendar in Word, how do I import the information from the Outlook file?

 

[Guest]

I believe I have found a way to shade the events within Outlook. I just need
to assign a label to each of these day-long (or week-long) events.

But I still would like to know how to import the Outlook data into the Word
template calendars.

 

[Guest]

One more item, Jocelyn. On the link you sent in response, I decided to click
on the link that read "Import Outlook data into a Word calendar (97) (Inside
Microsoft Word)". It took me to a web site where, for $107, I could
subscribe to a newsletter. I also found that when I tried to use the online
help from within Word, nothing comes up when you use the words "importing
calendar data" or anything related. This is something I will likely use
often. If someone would simply tell me how, it would be extremely helpful!

 

[Guest]

Yes, the templates will work with Office 2003 as well as earlier versions.

I haven't used all of the templates myself, but I can tell you how "My
Outlook Calendar" works. When you install the template in Word and open a
new document based on that template, a macro will run and pop up a dialog box
where you can choose all of your options, including which of your Outlook
calendar folders to grab the data from, what colors you want to use for
various things, etc. Give it a try and post back if you have any more
questions (though I think that template comes with documentation anyway).

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Guest]

As you have seen, that particular link on the Slipstick website just points
to a Word newsletter that you would have to pay to subscribe to, and at one
time that page at the Element K website might have given information on the
Microsoft calendar template, but it doesn't anymore. In other words, don't
worry about that link Try My Outlook Calendar first and see if you like
it -- I think you will.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Guest]

Well, I’ll take you up on your offer for more help. You see, I am using a
trial version of Office 2003. I’ll likely keep it, but this calendar thing
has me stumped.

I downloaded the “My Outlook Calendar†from the link you supplied in one of
your earlier responses. I put it in “My Documents†If I open it in word, I
first tell it to enable macros. The next thing that happens is that a blank
screen appears and the “Getting Started†pane to the right of my document
disappears. So, no pop up dialog box appears where I can choose any options
to do such things as grab data, etc. I don’t understand how to “install†it
in Word. Perhaps if it was installed as one of the templates, then the macro
would indeed run and I could get the data from Outlook.

I even tried importing a calendar through the portion of Word template
section that refers to “Online Calendars†but none of those offered are the
“My Outlook Calendarâ€.

So, I need you to take me, in baby steps, from the very beginning so that I
can arrive at the destination of opening the calendar in Word, choosing
options, and importing data. I’m rather technologically savvy, but this has
me stumped.

 

[Guest]

First, open Word and go to Tools | Options | File Locations. Click User
templates in the File types list, then click Modify. That will show you the
location of the Windows folder where most of your Word templates are located.
Exit out of the Modify dialog box and the Options box. Using Windows
Explorer, move the My Outlook Calendar template file to the templates folder
you just located.

Once you've done that, you should be able to click File | New in Word, which
will bring up the New Document pane on the right. Under Templates, click On
my computer... and a Templates dialog box will pop up. You should see the My
Outlook Calendar file listed on the General tab. (If not, click the other
tabs to see if it ended up somewhere else.) Select the My Outlook Calendar
template, make sure
"Document" is selected for Create New, then click OK. Now the template
should open and run its macros.

See if that works for you...if not, tell me what happens.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Guest]

Eureka! Success!!! Thank you so much, Jocelyn, for your time and especially
for your patience!! This is even better than I expected. In addition to
being able to manage the color scheme for printing purposes, I have also
discovered that I can save the calendar as a web page and produce one that is
acutally better than the web version produced within Outlook itself. Thank
you, thank you, thank you!!!

 

[Guest]

You are very welcome!

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Guest]

But, alas... I was not so lucky.

When Word 2003 tries to run the macro, it returns an error:

Automation error
The specified module cannot be found

Apparently it's looking for something called MY.Show

Is there a standard library that I'm missing somewhere?

Mike