Can you sort a distribution list alphabetically?

[Guest]

I need help with a large list. I would like to be able to sort it
alphabetically.

Thanks

 

[Russ Valentine [MVP-Outlook]]

DL's use the order you have set for your Outlook Address Book.

 

[Chris Altwegg]

Russ & the group:

I've got a problem that I can't seem to find an answer to;

I have hundreds of names and addresses in my Outlook Contact file.

I want to create a Distribution List and select the names to add to that
list by looking at their last names.

Everytime I open the "Select Members" function, I get a listing of my
Contacts, but sorted by first name, not last name.

If I look at my Contacts in either the Address Cards view or the Detailed
Address Card view, the names are sorted by Last Name, then First Name. My
"File As" is set up as LastName, First Name. It seems to be working
correctly.

What am I doing wrong, please?

Thanks in advance,

Chris Altwegg

 

[Russ Valentine [MVP-Outlook]]

You need to sort the Outlook Address Book.

Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order there

 

[Chris Altwegg]

Well, I just solved my own problem, thanks to a message that Russ has
posted:

You make this setting in the Outlook Address Book, not the Contacts Folder:
Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order there

What an arcane place to put this, made even more annoying because we're all
"trained" to KNOW that you just click on a column heading and it resorts.
But anyway, thanks Russ for answering my question without even answering it.

Ta

Chris

 

[Guest]

I tried this, and also went to Tools|Options|Pref|Contact Options and made my
default "full name" to last first as well as default "file as" to last first.
The address book lists the names properly, but as soon as I use the DL I've
created, it shows up in the "to" field in what appears to be the EmailDisplay
name (which amounts to first names and nicknames, but they're in alpha
order!)

Of course, as I'm thinking this through, I've created an address book
originally out of a catagory list, and the only way to differentiate those
Contacts with multiple email addresses would be by the EmailName . . . I
guess I've just answered my own question in my other post about using all of
a Contact's email addresses when sending a message to a catagory . . . Well,
maybe my working this out will help someone, although I still think emailing
to a catagory should automatically include all available email addresses.
--
StephLJ
a mom who uses Outlook to keep life in order

You need to sort the Outlook Address Book.

Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order there
--
Russ Valentine
[MVP-Outlook]

Russ & the group:

I've got a problem that I can't seem to find an answer to;

I have hundreds of names and addresses in my Outlook Contact file.

I want to create a Distribution List and select the names to add to that
list by looking at their last names.

Everytime I open the "Select Members" function, I get a listing of my
Contacts, but sorted by first name, not last name.

If I look at my Contacts in either the Address Cards view or the Detailed
Address Card view, the names are sorted by Last Name, then First Name. My
"File As" is set up as LastName, First Name. It seems to be working
correctly.

What am I doing wrong, please?

Thanks in advance,

Chris Altwegg

 

[Guest]

You need to sort the Outlook Address Book.

Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order there
--
Russ Valentine
[MVP-Outlook]

Russ & the group:

I've got a problem that I can't seem to find an answer to;

I have hundreds of names and addresses in my Outlook Contact file.

I want to create a Distribution List and select the names to add to that
list by looking at their last names.

Everytime I open the "Select Members" function, I get a listing of my
Contacts, but sorted by first name, not last name.

If I look at my Contacts in either the Address Cards view or the Detailed
Address Card view, the names are sorted by Last Name, then First Name. My
"File As" is set up as LastName, First Name. It seems to be working
correctly.

What am I doing wrong, please?

Thanks in advance,

Chris Altwegg

 

[Guest]

You need to sort the Outlook Address Book.

Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order there
--
Russ Valentine
[MVP-Outlook]

Russ & the group:

I've got a problem that I can't seem to find an answer to;

I have hundreds of names and addresses in my Outlook Contact file.

I want to create a Distribution List and select the names to add to that
list by looking at their last names.

Everytime I open the "Select Members" function, I get a listing of my
Contacts, but sorted by first name, not last name.

If I look at my Contacts in either the Address Cards view or the Detailed
Address Card view, the names are sorted by Last Name, then First Name. My
"File As" is set up as LastName, First Name. It seems to be working
correctly.

What am I doing wrong, please?

Thanks in advance,

Chris Altwegg

I have done all this and my distribution lists still appear in FIRST NAME order.

Alisande

 

[Russ Valentine [MVP-Outlook]]

Often the case of the members or the DL were created in another version.
DL's rarely abide by any setting you make.
--
Russ Valentine
[MVP-Outlook]

You need to sort the Outlook Address Book.

Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order there
--
Russ Valentine
[MVP-Outlook]

Russ & the group:

I've got a problem that I can't seem to find an answer to;

I have hundreds of names and addresses in my Outlook Contact file.

I want to create a Distribution List and select the names to add to
that
list by looking at their last names.

Everytime I open the "Select Members" function, I get a listing of my
Contacts, but sorted by first name, not last name.

If I look at my Contacts in either the Address Cards view or the
Detailed
Address Card view, the names are sorted by Last Name, then First Name.
My
"File As" is set up as LastName, First Name. It seems to be working
correctly.

What am I doing wrong, please?

Thanks in advance,

Chris Altwegg

I have done all this and my distribution lists still appear in FIRST NAME
order.

Alisande

 

[Guest]

I did the steps
Tools > E-mail accounts > View or change existing directories or address
But still the Select Members box shows the contact list by first name. I
would greatly appreciate other ideas!
Thanks -
Cori

Often the case of the members or the DL were created in another version.
DL's rarely abide by any setting you make.
--
Russ Valentine
[MVP-Outlook]

You need to sort the Outlook Address Book.

Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. > Set your sort order there
--
Russ Valentine
[MVP-Outlook]

Russ & the group:

I've got a problem that I can't seem to find an answer to;

I have hundreds of names and addresses in my Outlook Contact file.

I want to create a Distribution List and select the names to add to
that
list by looking at their last names.

Everytime I open the "Select Members" function, I get a listing of my
Contacts, but sorted by first name, not last name.

If I look at my Contacts in either the Address Cards view or the
Detailed
Address Card view, the names are sorted by Last Name, then First Name.
My
"File As" is set up as LastName, First Name. It seems to be working
correctly.

What am I doing wrong, please?

Thanks in advance,

Chris Altwegg
--------
Chris Altwegg
8203 38th Avenue NE, Seattle, WA 98115
Phone/cell: 206-523-6477 Fax: 206-523-6401



I have done all this and my distribution lists still appear in FIRST NAME
order.

Alisande

 

[Russ Valentine [MVP-Outlook]]

The only other thing that might work is to find and reset the Subject field
for these Contacts.
For the most part, users cannot configure this option within DL's.

--
Russ Valentine
[MVP-Outlook]

I did the steps
Tools > E-mail accounts > View or change existing directories or address
But still the Select Members box shows the contact list by first name. I
would greatly appreciate other ideas!
Thanks -
Cori

Often the case of the members or the DL were created in another version.
DL's rarely abide by any setting you make.
--
Russ Valentine
[MVP-Outlook]

:

You need to sort the Outlook Address Book.

Tools > E-mail accounts > View or change existing directories or
address
books > Outlook Address Book > Change. > Set your sort order there
--
Russ Valentine
[MVP-Outlook]

Russ & the group:

I've got a problem that I can't seem to find an answer to;

I have hundreds of names and addresses in my Outlook Contact file.

I want to create a Distribution List and select the names to add to
that
list by looking at their last names.

Everytime I open the "Select Members" function, I get a listing of
my
Contacts, but sorted by first name, not last name.

If I look at my Contacts in either the Address Cards view or the
Detailed
Address Card view, the names are sorted by Last Name, then First
Name.
My
"File As" is set up as LastName, First Name. It seems to be working
correctly.

What am I doing wrong, please?

Thanks in advance,

Chris Altwegg
--------
Chris Altwegg
8203 38th Avenue NE, Seattle, WA 98115
Phone/cell: 206-523-6477 Fax: 206-523-6401



I have done all this and my distribution lists still appear in FIRST
NAME
order.
Alisande

 

[Guest]

I think your first suggestion did work - it just took some time... Maybe
Outlook needed to be shut down and started again.

Thanks so much - this will save a lot of future frustration!
Cori

The only other thing that might work is to find and reset the Subject field
for these Contacts.
For the most part, users cannot configure this option within DL's.

--
Russ Valentine
[MVP-Outlook]

I did the steps
Tools > E-mail accounts > View or change existing directories or address

books > Outlook Address Book > Change. > Set your sort order there

But still the Select Members box shows the contact list by first name. I
would greatly appreciate other ideas!
Thanks -
Cori

Often the case of the members or the DL were created in another version.
DL's rarely abide by any setting you make.
--
Russ Valentine
[MVP-Outlook]


:

You need to sort the Outlook Address Book.

Tools > E-mail accounts > View or change existing directories or
address
books > Outlook Address Book > Change. > Set your sort order there
--
Russ Valentine
[MVP-Outlook]

Russ & the group:

I've got a problem that I can't seem to find an answer to;

I have hundreds of names and addresses in my Outlook Contact file.

I want to create a Distribution List and select the names to add to
that
list by looking at their last names.

Everytime I open the "Select Members" function, I get a listing of
my
Contacts, but sorted by first name, not last name.

If I look at my Contacts in either the Address Cards view or the
Detailed
Address Card view, the names are sorted by Last Name, then First
Name.
My
"File As" is set up as LastName, First Name. It seems to be working
correctly.

What am I doing wrong, please?

Thanks in advance,

Chris Altwegg
--------
Chris Altwegg
8203 38th Avenue NE, Seattle, WA 98115
Phone/cell: 206-523-6477 Fax: 206-523-6401



I have done all this and my distribution lists still appear in FIRST
NAME
order.
Alisande