Shannon said:
I have a shared file that some users need to be able to amend the
information but other users I don't want them to have that
capability. Can I set up a file so that you have to "sign in" to it
basically, and that sign in will determine whether you have authority
to change it or to be read only?
You can do in Word that if you have Word 2003 or 2007. In the Protect
Document task pane, you can set the editing restrictions dropdown to "No
changes (Read only)". Then you can select parts of the document and, in the
Exceptions area, click the More Users link to specify which users can make
changes.
I suspect this works best when you're on a network with a domain controller,
so that each user has a domain username, but the Help topic "Allow editing
in a protected document" says you can also enter email addresses.
If you or any of the other users have an earlier version of Word, there's
nothing like that protection feature. Depending on your version of Windows
(2000, XP Pro but not XP Home) you may be able to set permissions on the
file or its folder for specific users or user groups, giving only some of
them Write permission. That's a general Windows thing, not specific to Word
documents, so if you need help with it you should ask in the Windows
newsgroups.
--
Regards,
Jay Freedman
Microsoft Word MVP
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