Can I link part of a document into another document ?

[Amit Joshi]

Hi,

I'm a little new to microsoft.

I have some 10 word documents each of these documents describe piece o
a hardware and has a section that describes "Registers of that hardwar
module".

I want to create another top level document containing "Register
sections of each of these documents. I want it to be set up in a wa
so that whenever the module owner of a document modifies his "Registe
description" part of the document the modification is automaticall
reflected in the top level document.

I'm wondering how can I acheive this with word ?

Thanks,

Amit

 

[Doug Robbins - Word MVP]

Select the desired text in the Register document and copy it to the
clipboard, then go to the top level document and use Edit>Paste Special to
past it in with a link to the source.

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Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
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Hope this helps
Doug Robbins - Word MVP

 

[macropod]

Hi Amit Joshi,

What you've done is to cross-reference the data via a LINK field. I
you select the pasted data in the target document and press Shift-F9
you'll see the underlying code. Press Shift-F9 again to restore t
displayed result. One limitation of this approach is that the fiel
inserts the Word version number as part of the field code (e
Word.Document.8). For compatability, I'd suggest deleting the versio
number (ie the '.8').

Another way to do this is to bookmark the desired range is the sourc
document and to pull the data into the target document with a
INCLUDETEXT field.

Cheer

 

[Amit Joshi]

Thanks for the info. From a user's perspective how are the two
approaches different (linked object approach vs includetext
bookmarking approach)

 

[macropod]

Hi again,

There are quite a few significant differences between LINK fields an
INCLUDETEXT fields.

For one thing, LINK fields use OLE whereas INCLUDETEXT fields don’t
LINK fields also require you to specify the source application, wherea
this is optional with INCLUDETEXT fields. If you use Paste Special fo
a LINK field, this isn’t really much of an issue because Word insert
this information automatically.

LINK fields also support more display options than INCLUDETEXT fields
allowing the LINKed data to be displayed in bitmap, picture, RTF, HTM
or text format. That may be preferable in some cases. Conversely, yo
can edit the source data in an INCLUDETEXT field from within the targe
document, whereas you can’t do this with a LINK field.

Check out the Word Help file for more detail.

Cheer