Calendar View Filters

[Jo]

I'm getting to know Outlook 2007. I have a lot of categories set up and am
trying to define a View to display only certain ones (which is actually most
of them). But I find that the last few always get unchecked from the list
that I check when I go back to view the calendar.

Is there a maximum number of categories that can be selected to display in
one calendar view? I couldn't find anything about this anywhere, but this
might explain what's happening.

Thanks for the help.

 

[Milly Staples [MVP - Outlook]]

How many are you trying to display?

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
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After furious head scratching, Jo asked:

| I'm getting to know Outlook 2007. I have a lot of categories set up
| and am trying to define a View to display only certain ones (which is
| actually most of them). But I find that the last few always get
| unchecked from the list that I check when I go back to view the
| calendar.
|
| Is there a maximum number of categories that can be selected to
| display in one calendar view? I couldn't find anything about this
| anywhere, but this might explain what's happening.
|
| Thanks for the help.

 

[Jo]

Almost 30.

 

[Diane Poremsky [MVP]]

I'm not aware of a limit - but how many does it leave checked?

Try using the advanced tab and adding a second entry for the extra
categories.

--
Diane Poremsky [MVP - Outlook]



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[Jo]

Hi Diane,

Thanks for the suggestion. It seems to want to keep no more than 23, but
sometimes it would select 16 of them -- not necessarily in sequence either.
Very strange.

However, you gave me an idea. It never occurred to me to use the Advanced
Find filter (I had just checked off the categories from the "More Choices"
tab). Then I realized that what I've wanted to do all along is simply filter
OUT a small number of categories, and the Advanced filter might work better
for that anyway.

So I've renamed the categories that I wanted to exclude with a "x-" at the
beginning of the name, and then applied an Advanced filter to select
categories that do not contain "x-". It seems to work fine.

So thanks very much for the suggestion. The original question remains a
mystery (if there's a maximum number of categories one can filter IN), but it
led to a solution to the problem anyway.

Jo

I'm not aware of a limit - but how many does it leave checked?

Try using the advanced tab and adding a second entry for the extra
categories.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

I'm getting to know Outlook 2007. I have a lot of categories set up and am
trying to define a View to display only certain ones (which is actually
most
of them). But I find that the last few always get unchecked from the list
that I check when I go back to view the calendar.

Is there a maximum number of categories that can be selected to display in
one calendar view? I couldn't find anything about this anywhere, but this
might explain what's happening.

Thanks for the help.

 

[Diane Poremsky [MVP]]

It's possible there is a max - if you had said 'always 16' then I'd say it
was 16. It sounds like it is based on total characters. When the category
names were longer you could use 16, but 23 if the names were shorter.
Typically, character limits are in multiples of 128 - if this is the case,
your category names avg 6- 8 characters each (or 12-16 if the limit is 256).

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Hi Diane,

Thanks for the suggestion. It seems to want to keep no more than 23, but
sometimes it would select 16 of them -- not necessarily in sequence
either.
Very strange.

However, you gave me an idea. It never occurred to me to use the Advanced
Find filter (I had just checked off the categories from the "More Choices"
tab). Then I realized that what I've wanted to do all along is simply
filter
OUT a small number of categories, and the Advanced filter might work
better
for that anyway.

So I've renamed the categories that I wanted to exclude with a "x-" at the
beginning of the name, and then applied an Advanced filter to select
categories that do not contain "x-". It seems to work fine.

So thanks very much for the suggestion. The original question remains a
mystery (if there's a maximum number of categories one can filter IN), but
it
led to a solution to the problem anyway.

Jo

I'm not aware of a limit - but how many does it leave checked?

Try using the advanced tab and adding a second entry for the extra
categories.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

I'm getting to know Outlook 2007. I have a lot of categories set up and
am
trying to define a View to display only certain ones (which is actually
most
of them). But I find that the last few always get unchecked from the
list
that I check when I go back to view the calendar.

Is there a maximum number of categories that can be selected to display
in
one calendar view? I couldn't find anything about this anywhere, but
this
might explain what's happening.

Thanks for the help.

 

[Jo]

You might be right Diane, although they were using pretty much the same
category names. I think both Outlook and I were getting confused between
having the same calendar duplicated in two different pst files (I was copying
it over from my old computer's Outlook file), but I don't know for sure.

In any case, thanks very much for the help!

Jo

It's possible there is a max - if you had said 'always 16' then I'd say it
was 16. It sounds like it is based on total characters. When the category
names were longer you could use 16, but 23 if the names were shorter.
Typically, character limits are in multiples of 128 - if this is the case,
your category names avg 6- 8 characters each (or 12-16 if the limit is 256).

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Hi Diane,

Thanks for the suggestion. It seems to want to keep no more than 23, but
sometimes it would select 16 of them -- not necessarily in sequence
either.
Very strange.

However, you gave me an idea. It never occurred to me to use the Advanced
Find filter (I had just checked off the categories from the "More Choices"
tab). Then I realized that what I've wanted to do all along is simply
filter
OUT a small number of categories, and the Advanced filter might work
better
for that anyway.

So I've renamed the categories that I wanted to exclude with a "x-" at the
beginning of the name, and then applied an Advanced filter to select
categories that do not contain "x-". It seems to work fine.

So thanks very much for the suggestion. The original question remains a
mystery (if there's a maximum number of categories one can filter IN), but
it
led to a solution to the problem anyway.

Jo

I'm not aware of a limit - but how many does it leave checked?

Try using the advanced tab and adding a second entry for the extra
categories.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


I'm getting to know Outlook 2007. I have a lot of categories set up and
am
trying to define a View to display only certain ones (which is actually
most
of them). But I find that the last few always get unchecked from the
list
that I check when I go back to view the calendar.

Is there a maximum number of categories that can be selected to display
in
one calendar view? I couldn't find anything about this anywhere, but
this
might explain what's happening.

Thanks for the help.