body text default

[Jeff]

Hi

Using Word 2002

I am learning to use Document Map and noticed that if text is in "Normal"
style, it can fool DM to list it as a heading. If I change the "Normal"
text to "Body Text", DM no longer picks some of it up as a heading.

But, "Normal" style keeps recurring because when I click enter after a
"Heading" style the style the next line defaults to is "Normal". To avoid
the problem with Document Map, is there a way to instruct Word to default to
body text instead of Normal after a heading?

Thanks.

 

[Luc]

Jeff,
Yes that does happen, mostly when there are empty paragraphs above and
beyond or when there is not much text in de paragraph. But I have the
impression it is not consistent.
You can of course change every heading style to let it be followed by the
body style. Activate your styles and formatting task pane, click on the
arrow next to the heading style, choose change, in the properties section
choose body in the "next paragraph list" and hit OK. Be aware that the body
text style automatically gives you 6pt space after.
Luc

 

[Jeff]

In Luc <[email protected]> posted:
| | Jeff,
| | Yes that does happen, mostly when there are empty paragraphs above
| | and beyond or when there is not much text in de paragraph. But I
| | have the impression it is not consistent.
| | You can of course change every heading style to let it be followed
| | by the body style. Activate your styles and formatting task pane,
| | click on the arrow next to the heading style, choose change, in the
| | properties section choose body in the "next paragraph list" and hit
| | OK. Be aware that the body text style automatically gives you 6pt
| | space after.
| | Luc

Thanks.

 

[Klaus Linke]

Hi Jeff,

Using body text instead of normal likely won't help in the long run.

Document map can change the outline level (Format > Paragraph, top right
corner).
It's not supposed to happen if there are headings already... Not sure if you
can depend on that.

And it will likely happen with any style.

You can fix the damage manually (as you did by applying another style, or
say by reapplying the style, or Ctrl+Q to remove manual paragraph
formatting, or by changing the outline level back).
Or you can use a macro that resets the outline level of all paragraphs to
that defined in the style:

Dim myPara As Paragraph
For Each myPara In ActiveDocument.Paragraphs
myPara.OutlineLevel = _
myPara.style.ParagraphFormat.OutlineLevel
Next myPara

Regards,
Klaus

 

[Jeff]

Thank you very much. Very helpful.

Jeff

In Klaus Linke <[email protected]> posted:
| | Hi Jeff,
| |
| | Using body text instead of normal likely won't help in the long run.
| |
| | Document map can change the outline level (Format > Paragraph, top
| | right corner).
| | It's not supposed to happen if there are headings already... Not
| | sure if you can depend on that.
| |
| | And it will likely happen with any style.
| |
| | You can fix the damage manually (as you did by applying another
| | style, or say by reapplying the style, or Ctrl+Q to remove manual
| | paragraph formatting, or by changing the outline level back).
| | Or you can use a macro that resets the outline level of all
| | paragraphs to that defined in the style:
| |
| | Dim myPara As Paragraph
| | For Each myPara In ActiveDocument.Paragraphs
| | myPara.OutlineLevel = _
| | myPara.style.ParagraphFormat.OutlineLevel
| | Next myPara
| |
| | Regards,
| | Klaus
| |
| |
| |
| | | In | | | Luc <[email protected]> posted:
| | | | | Jeff,
| | | | | Yes that does happen, mostly when there are empty paragraphs
| | | | | above and beyond or when there is not much text in de
| | | | | paragraph. But I have the impression it is not consistent.
| | | | | You can of course change every heading style to let it be
| | | | | followed by the body style. Activate your styles and
| | | | | formatting task pane, click on the arrow next to the heading
| | | | | style, choose change, in the properties section choose body
| | | | | in the "next paragraph list" and hit OK. Be aware that the
| | | | | body text style automatically gives you 6pt space after.
| | | | | Luc
| | |
| | | Thanks.