backup of folders from Outlook

[Lewis Shanks]

I have downloaded the Outlook (2003) backup tool. I wanted to backup
specific folders per the instructions from Microsoft's "Using the Microsoft
Outlook Personal Folders Backup tool". When I try to do so, I can only get
the choice of backing up all of my personal folders instead of selected
folders. What can I do?

Thanks very much

Lewis Shanks

 

[DL]

The addin backs up the pst as a whole, not individual folders.
You are misinterpreting the instructions.

 

[Lewis Shanks]

OK, if that is the case, then I guess that Microsoft's online tutorial needs
revision as it clearly shows that we have the option to choose various
folders, not just all of the personal folders. See the following taken from
MS's website information entitled "Using the Microsoft Outlook Personal
Folders Backup tool":

"The Personal Folders file (.pst) that you want to back up must be open. If
the file is visible in Folder List, it is open.

1. On the File menu, click Backup.

2. Click Options.

3. In the Backup these personal folders files list, select
the check box for each item you want to back up.

4. Change the .pst file name shown. Or, to select a
different folder, click Browse, navigate to the location you want, and then
click Open.

Note The default file name and location where the .pst file is saved is
shown in the File location box.

5. To have Microsoft Outlook automatically remind you to
make a backup copy of this file, select the Remind me to backup every x days
check box, and then type the number of days between 1 and 999.

6. Click OK.



Selecting the check box specifies that reminders are to be used. You can
specify any number between 1 and 999 days.

Select the check box for each Personal Folders file you want to back up. "



Unfortunately, the above will not include the picture from this site which
also implies that we have options to use, by checking folder boxes. In my
case the only folder box that pops up is that of personal folders, but no
options as implied above.



From this I had the clear impression that there were choices of which
folders you could back up instead of having to back up everything.

Regards

Lewis

 

[DL]

Perhaps yr reading something I'm missing;
As far as I can see all references are to 'personal folders', which is
clearly illustrated in the picture

 

[Lewis Shanks]

OK, I guess that I continue to read it incorrectly, probably due to my hope
that Microsoft would wake up and allow us users to back up selected files or
folders -isn't this the intelligent way to do it?
When I read their tutorial which show a picture of a window with multiple
boxes to choose and they say the following: "Select the check box for each
Personal Folders file you want to back up" I tend to interpret this as
meaning that you have multiple choices instead of only being able to back up
the one "personal folder" folder. Maybe MS should make it simpler for us
dummies who cannot read. Anyway, I was hoping that the 2003 version gave us
that option, but we are still stuck with their format of copying these
folders and addresses all in one in order to back up or to copy and export.
I simply do not understand their logic here - I only want to copy or export
selected files to another user, but cannot do this because of their
restrictions.

Thanks for the feedback
Lewis