Automatically number questions and answers

  • Thread starter Thread starter JC
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J

JC

I have a user that would like to have a Word document
automatically insert question #x and answer #x(obviously
where x will increase with each question/answer)when they
are transcribing an interrogation of a suspect or witness.
Can anyone think of an easy way to do this?
 
You can do this quite easily with SEQ fields. Use a simple SEQ field for
each question: this inserts a sequential number. For the answer, use an SEQ
field with the \c switch. This inserts the closest preceding SEQ number.
 
AutoText entries with SEQ fields comes to mind. Perhaps combined with
MacroButton fields for the actual question/answer.

{Seq "Question" }. (tab) {MacroButton NoMacro Question here }
{Seq "Answer" }. (tab) {MacroButton NoMacro Answer here }

This will look like:

1. Question here
1. Answer here

Field braces inserted using Ctrl-F9 or Insert Field, not typed. Paragraphs
formatted with hanging indents. Select the two lines and press the F9 key to
update the fields and hide the field codes. Then save them as an AutoText
entry. If the AT entry is named "qafields" you can type qafi and press Enter
or F3 to insert the two paragraphs with the numbers and the prompts. The
numbers will increase automatically. (If preferred, you could have separate
AT entries for the question and answer.)

HTH
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
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Thanks for the help. I actually reversed the two fields in
each case and got exactly what I wanted. I haven't figured
out how to suppress the carriage return after the text
gets entered but I have the hard part answered. Thank you.
 
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