AutoFilter

[Ken]

Hi all,

When using AutoFilter to match a name in column "A" to a number in column
"B", can one add more names and corresponding numbers to the existing lists?
If so how is this accomplished.

Thanks, Ken

 

[JulieD]

Hi Ken

sorry, don't quite understand how you're using AutoFilter to match a name in
column A to a number in column B to start with ... if you'ld like to explain
what you're trying to achieve then we might be able to come up with a
useable solution - one option that comes to mind is the VLOOKUP function but
i'll need more details.

Cheers
JulieD

 

[Ken]

Julie,
If you will, please check my post of 03/17/2005 "Finding a Match". I think
this will explain. The answer I received works great on my existing data but
I'm wondering if I can add to my lists and if so.. how?
Thank you very much.
Ken

 

[JulieD]

Hi Ken

unfortunately i can see your reply posts of 18th and 19th, but not the
solution that was offered to you - the one you have currently working - if
you can repost that i'll take a look at it.

Cheers
JulieD

 

[Ken]

Hi,
I have two columns 300+ rows long. One (A) contains names. One (B)
contains single digit numbers; either 1 or 2 or 3, etc. through number 8.
What I would like to do is type in a name in, lets say (C10) that would
return EVERY number in column (B) that was next to that name. If I type
in(C10) Donald Getts and this name appears 20 times in (A) I need the 20
numbers that are in column (B) next to Donald Getts.
Of course I need the numbers separated by a comma or have them appear in
separate cells would be better yet.
Sorry to drabble on but I see so many questions here that are harder to
decipher than the answers provided.

Thank you, Ken Williams

(RESPONSE)
Julie, The suggestion below works fine for the existing data but I would
like to add to the lists.
Ken

Use the AutoFilter functionality

Make sure you have a column heading for each of the two columns

With any cell in your 'database' active, select Data | Filter | Autofilter
from the menu. This will add little drop down arrows next to each column
heading.

Click on the drop down arrow for the names and select Donald Getts from the
list. Excel will filter the table to show every occurrence of his name, and
the associatiated numbers. Just highlight & copy/paste the numbers to a new
location

 

[JulieD]

Hi Ken

okay ... now i need to know what you mean by "add to your lists" ... do you
mean add another 500 rows to the existing data or do you mean, you've got
the info for Donald Getts and you also want to see the info for Fred Bloggs
without hiding Donald Gett's info - if so
use the drop down arrow and choose CUSTOM
in the first drop down box choose
equals
choose
Donald Getts
select "OR"
choose
equals
the in the last drop down box choose Fred Bloggs

.... you'll see the records for both people.
if you want more than two you'll need to use the advance filters instead of
autofilters.

is this what you're after?

Cheers
JulieD

 

[Ken]

Actually I want to add the 500 rows to the existing data. But I'm glad you
provided this info. I'm sure it will come in handy.
Thanks, Ken

 

[JulieD]

Hi Ken

adding 500 rows to the existing data will not affect the autofilter in any
way so just tack them on the end (don't leave a blank row or anything) ...
however, just a note, that the drop down box of the autofilter will only
show the first 1000 unique entries in the column

Cheers
JulieD

 

[Ken]

Julie,
Thank you for the information. I was not aware of the 1000 limit. I'll just
use more worksheets when I reach the 1000.
Again, thank you for your time and knowledge.
Ken

 

[JulieD]

you're welcome ...

Julie,
Thank you for the information. I was not aware of the 1000 limit. I'll
just use more worksheets when I reach the 1000.
Again, thank you for your time and knowledge.
Ken