Use a dropdown form field for the name, and make sure that the bookmark of
this field (in the Form Field Options) is Name. Then, instead of inserting a
form field for Position, Ext, or Email, use fields such as the following:
For Position:
{ IF { REF Name } = "Willie Smith" "DIR" }{ IF { REF Name} = "John Jones"
"AD Ops" }{ IF { REF Name } = "Gail Storms" "AD Sales" }
For Ext:
{ IF { REF Name } = "Willie Smith" "111" }{ IF { REF Name} = "John Jones"
"112" }{ IF { REF Name } = "Gail Storms" "120" }
For Email:
{ IF { REF Name } = "Willie Smith" "wsmith" }{ IF { REF Name} = "John Jones"
"jjones" }{ IF { REF Name } = "Gail Storms" "gstorms" }@abc.com
Each pair of field delimiters (the things that look like braces but can't be
entered from the keyboard) must be inserted using Ctrl+F9. Note that
"Calculate on exit" must be checked in the Form Field Options for your Name
field, and that users must Tab out of the field (not just click the mouse
elsewhere) for the IF fields to be updated.
In this situation, you may find Graham's macro more practical.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
Freddie Fredricks said:
I currently have 3 names - 3 postions - 3 Exts & 3 emails (each email is
identical after @...... sample:
[NAME] [POSITION] [EXT] (e-mail address removed)