Archiving - Best Practices

[Paul Johnson]

This seems to be a broad question but there are Archiving features built
into Outlook 2003 and after polling some friends it is across the board on
whether to enable them or not. Seems to me some like it and some get all
confused by it

I am looking for a best practices. We is jsut now deploying Office 2003 to
300 employees and i want to be able to get all employees on the same page
and do some in-house training.

Paul

 

[Lanwench [MVP - Exchange]]

Hi - if you have 300 employees on Outlook, I'm guessing (and hoping!) you're
using Exchange server.

Autoarchive uses PSTs - these need to be stored locally to be supported, and
are not a good idea to use in an environment that large.
See
http://www.swinc.com/resources/exchange/faq_db.asp?status=questions&faqID=1000&faqname=Exchange
5.5&sectionID=1013&sectionName=Why PST = BAD (link may wrap; also try
http://tinyurl.com/2zx9a) I'd turn off autoarchive by default in your
Outlook profiles.

If you need archiving, look into a server-side solution like KVS (recently
acquired by Veritas) or see some of the options here:
http://www.slipstick.com/addins/housekeeping.htm#admin

 

[I live on Outlook]

Hi - if you have 300 employees on Outlook, I'm guessing (and hoping!) you're
using Exchange server.

How about 'best practices' for a solo user who is not connected to
Exchange and who uses a PST with many folders and subfolders.

Thanks

ILOO

 

[Lanwench [MVP - Exchange]]

How about 'best practices' for a solo user who is not connected to
Exchange and who uses a PST with many folders and subfolders.

In that case, either use autoarchive or manually move items to another PST
file defined in your profile.