Archive in IMAP


J

Jim S

If I delete email from my IMAP inbox it goes to the Bin and gets deleted
when I shutdown.
_Sometimes_ I would like to keep it in All Mail (like the archive function
in Thunderbird).
Is there a workaround to let me do that?
 
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V

VanguardLH

Jim said:
If I delete email from my IMAP inbox it goes to the Bin and gets
deleted when I shutdown. _Sometimes_ I would like to keep it in All
Mail (like the archive function in Thunderbird). Is there a
workaround to let me do that?
You never mentioned which VERSION of Outlook you are using. In Outlook
2003 (and probably other versions but navigation may differ), perhaps
what you are asking about is the:

Empty the Deleted Items folder upon exiting

option that is found under:

Tools -> Options -> Other
 
J

Jim S

You never mentioned which VERSION of Outlook you are using. In Outlook
2003 (and probably other versions but navigation may differ), perhaps
what you are asking about is the:

Empty the Deleted Items folder upon exiting
option that is found under:

Tools -> Options -> Other
Version 2010
You misunderstand - I do that, but I want to remove the email from the
Inbox *without* deleting it.
I suppose one way is to drag it to All Mail where it can stay in case I
need it - which is the point of the question.
 
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V

VanguardLH

Jim said:
Version 2010
You misunderstand - I do that, but I want to remove the email from the
Inbox *without* deleting it.
Remove it when? Automatically via rule or when you manually remove it?
If you're manually choosing which e-mails to remove, why would it be
more work to drag into an All Mail folder then to drag it elswhere?
I suppose one way is to drag it to All Mail where it can stay in case I
need it - which is the point of the question.
"Deleting" to the "Deleted Items" folder is NOT DELETING. Obviously the
e-mail still exists. It has been MOVED from the Inbox folder to another
folder whose name is Deleted Items. The Deleted Items folder is still a
folder and all e-mails in there still exist. If you don't configure
Outlook to empty the Deleted Items folder and you don't use auto-archive
to empty that folder then e-mails remain there just as long as for any
other folder. To truly delete an item from Outlook requires you use
Shift+Delete or you delete from the Deleted Items folder (and even those
don't truly evaporate from the message store database until you compact
the message store).

In Outlook 2010, you do NOT need to make the local Deleted Items folder
match to the server-side Trash folder. That way, items you keep in the
local Deleted Items folder will remain there despite any rules or
cleanup performed at the server for your account. From what I've read,
Outlook 2007, and earlier, didn't let you do this but Outlook 2010 does.
I don't have Outlook 2010 to test or look for what settings let you
disconnect from the server-side Trash folder.

http://www.msoutlook.info/question/546

Sorry, I don't use IMAP. Never found a need for it. Also, some e-mail
providers impose their own rules or behaviors that is not standard IMAP
protocol. Gmail is one of those.

If you want copies of what shows up in the Inbox folder to get copied
into another folder then use a rule for that. You can have the rule
trigger on all received e-mails or based on criteria you define in the
rule. I have several filter-out rules, each using the stop-clause. If
an e-mail doesn't get filtered out then the last rule that *copies* (not
moves) the received e-mail into a Received folder gets exercised. If
the e-mail passed the gauntlet of other rules, the last rule "moves a
copy" of all e-mails (that survived the prior rules) into a folder.

My "Received" folder is a subfolder of the "Sent Items" folder. That
way, I can search on the "Sent Items" folder. The search includes
subfolders so I see both sent and received e-mails that match on the
search criteria.
 

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