Advice need on Word indentation

[blackburst]

I hope I can explain this clearly:

I'm working on a book manuscript in MSWord 2003 (converted from
MSWorks) on XP Home. (I'm about 135 pages in, about 200 more to go.)
The main text is justified full left. However, when I quote another
source at length, such as another book, document, article, interview, I
wish to have it indented about 10 spaces.

I have been indenting these manually, by simply typing 10 spaces before
each line (I know, an amateurish thing to do!) I need to submit it to
an interested publisher, but I think I should re-indent the quotes
correctly, and indent future quotes correctly.

1) How can I easily correctly re-indent the quotes I have already
written?

2) How can I correctly indent future quotes? I can't find the
instruction manual anymore.

Help!

 

[Guest]

I think what you want is a block quote. You can simply move the settings on
your ruler on both the left and right side and then save it as a new style
called Block Quote based on the normal template. I hope this has been
helpful to you.

 

[Graham Mayor]

Create a new paragraph style with an appropriate indent and formatting
Use replace to search for the 10 spaces and replace with format style - the
new style.
Then replace the 10 spaces with nothing.
Apply the new style as required to new texts.

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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[blackburst]

Graham Mayor wrote:
Thank you Carol and Graham! I tried both approaches (Graham for the old
material, Carol for the new material) and they worked, and taught me a
lot about MSWord!

One other question: Spell check highlights unusual proper names. Three
times, I have gone through and used Ignore All, then re-saved the file.
But it still comes up with the names highlighted as questionable
spelling. What gives?

 

[Suzanne S. Barnhill]

Ignore All seems to apply for a given session only. You have two other
options.

1. If the names are ones you'll use often, add them to the custom
dictionary.

2. Create a character style based on Default Paragraph Font and formatted as
"Do not check spelling or grammar." Apply this to words you don't want
spell-checked.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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