Address Book Question Please

[Bob]

Outlook 2003

When I bring up my address book all people with fax numbers in my contact
list are listed even if they have no email address. If they have both an
email & fax number they are listed twice, once for each. How do I
straighten this out, there are not too many fax machines that I want to send
an email to.

Thanks in advance... Bob

 

[Sue Mosher [MVP-Outlook]]

Outlook considers fax numbers to be valid electronic addresses, since there are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax number with one or more letters (maybe B for business fax, H for home, O for other). If the fax number begins with a letter, Outlook won't show it in the address book. This definitely works in Outlook 2000 and 2002.

There are a couple of utilities that can help you hide fax numbers from the address book. See http://www.rsoutlook.com/us/rshifa.htm and http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid avoid having fax numbers appear in the address book is simply not to enter data in the fax fields. Put fax numbers in some other (non-phone) fields.

 

[Christian Goeller]

Bob, you wrote on Tue, 24 Jul 2007 07:29:10 -0400:

When I bring up my address book all people with fax numbers in my contact
list are listed even if they have no email address. If they have both an
email & fax number they are listed twice, once for each. How do I
straighten this out, there are not too many fax machines that I want to send
an email to.

Either you type the fax number in an other field or you prefix a word,
e. g. FAX:

fax:01234-45678

A tool that hides the fax numbers is
http://www.mapilab.com/outlook/toolbox/hide_fax_numbers.html

 

[Bob]

If I am understanding you correctly Sue I could put the fax number in a
phone number field such as "Other" or "Telex" and then it wouldn't show up
in the address book?

Bob

Outlook considers fax numbers to be valid electronic addresses, since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book. This definitely works in Outlook 2000 and 2002.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.

 

[Christian Goeller]

Bob, you wrote on Tue, 24 Jul 2007 08:18:29 -0400:

If I am understanding you correctly Sue I could put the fax number in a
phone number field such as "Other" or "Telex" and then it wouldn't show up
in the address book?

Yep!

 

[Sue Mosher [MVP-Outlook]]

Yes, that should work. Why not try it and see for yourself?