Adding and Sharing Folders

[Guest]

I'm using Office2003 on Windows XP. I would like to create a folder in my
Outlook, not an archive folder under Inbox or any other folder that is
created by default. For instance, I want to create a folder to store email
but also share that folder with another user. I've went to
"Tools>Options>Delegates" and I've added the user but the only Delegate
Permissible Objects are 1. Calendar 2. Tasks 3. Inbox 4. Contacts 5. Notes
and 6. Journal. How do I create a NEW folder that a user can access in my
Outlook. For instance, if I'd want the user to actually see any of the former
six objects, I'd go have them select "File>Open>Other Users Folder"...but I
actually am using this path on THEIR PC to find the folder on my Outlook but
it's not listing. Can you please advise? Thanks in advance.

 

[Sue Mosher [MVP-Outlook]]

To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself.

The user who needs access then goes into Tools | E-mail Accounts or Tools | Services (depending on the Outlook version), brings up the properties for the Exchange Server service, and on the Advanced tab, adds the mailbox.

For more information on folder permissions, with how-to screen shots, see http://www.howto-outlook.com/howto/permissions.htm and http://office.microsoft.com/assistance/preview.aspx?AssetID=HA011134811033


--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers