Access Form Data Display

[Terry Wilson]

I have several forms for several categories that should
display categorical data when each form is presented.
This happens if I start the indiviual forms from the
Objects view.
However, as I want to use a switchboard to navigate
between forms, no data is displayed when the forms are
started from the switchboard.
I don't know why or if there is a work around.

 

[Guest]

This might not be the answer you're looking for but have you checked the
"Data Entry" property for the forms. If is set to yes then the forms will
always open as a new record, below I have pasted part of the help file from
access:

You can use the DataEntry property to specify whether a bound form opens to
allow data entry only. The Data Entry property doesn't determine whether
records can be added; it only determines whether existing records are
displayed.

Setting

The DataEntry property uses the following settings.

Setting Visual Basic Description
Yes True (–1) The form opens showing only a blank record.
No False (0) (Default) The form opens showing existing records.

You can set the DataEntry property by using a form's property sheet, a
macro, or Visual Basic.

This property can be set in any view.

Remarks

The DataEntry property has an effect only when the AllowAdditions property
is set to Yes.

Setting the DataEntry property to Yes by using Visual Basic has the same
effect as clicking Data Entry on the Records menu. Setting it to No by using
Visual Basic is equivalent to clicking Remove Filter/Sort on the Records menu.

Note When the Data Mode argument of the OpenForm action is set, Microsoft
Access will override a number of form property settings. If the Data Mode
argument of the OpenForm action is set to Edit, Microsoft Access will open
the form with the following property settings:

AllowEdits — Yes

AllowDeletions — Yes

AllowAdditions — Yes

DataEntry — No
To prevent the OpenForm action from overriding any of these existing
property settings, omit the Data Mode argument setting so that Microsoft
Access will use the property settings defined by the form.

Hope this helps.