A General Permissions Overview

[Guest]

I have been using, feebly I might add, Outlook 03 for nearly 2 years now. We
use exchange also as we are a large health services company. I am looked at
as the "guru" of Outlook and I laugh because I still do not have a clear
understanding of the permission meaning and when to use or not use the
delegate feature. Would someone be willing and gracious enough to explain
what each permission means and allows the person granted that permission to
do? Example, I own a calendar and I want 5 people to be able to do nearly
anything to it, a step away from ownership, so I woudl give that person
publishing editor rights? what is the difference between the author rigths
and the publishing rights. If I make the "default" editor then anyone in the
org can change any appointments right? What is the anonymous for? When is it
better to use delegate as opposed to just giving that person permissions?

We use as amany resources as possible too and there are 20,000 plus
employees here. I think it is time that I get a good understanding.

So if I can be given a definition and example of each that would be great. I
have searched rather relelntlessly for something that has been published with
these answers, but to no avail.

I appreciate all your help.

 

[Sue Mosher [MVP-Outlook]]

Let's start with delegates. Granting someone delegate access does three things to a mailbox:

1) It gives the delegate access to one or more folders, depending on what you choose in the Delegates tab.

2) It grants the delegate permission to send messages on behalf of the mailbox owner.

3) It sets up a hidden rule that redirects all meeting requests and responses to the delegate.

Obviously, if you don't want the person to have #2-3, then you don't use the Delegates tab. You just set folder permissions.

The Permissions tab for a folder is largely self-explanatory. It's easy to see that giving a user Publishing Editor permission is the highest they can get short of being a folder owner. You can compare the options for Publishing Editor with the options for Author yourself.

The Default permissions apply to any Exchange user who isn't listed specifically with other permissions for that folder.

The Anonymous user doesn't really come into play in mailbox folders much. It is most useful with mail-enabled public folders that you want external senders to be able to send messages to.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Sue has anyone told you lately that "YOU ROCK"!

You are always there for us.

Thanks once again.
Lisa

 

[Guest]

We are a large network using Outlook/Exchange. It is Outlook 2002 SP3. I am
the Outlook assistance desk.
A user asked me if an Outlook calendar operating within a public folder can
be regulated to follow a rule to refuse to allow double bookings in a
date/time of the calendar. I initially said no, the calendar will alert you
that there is already an appt/event scheduled for that time.... but will not
refuse the entry. Is there any other method to accomplish this?
Thanks,
Kate D