4 into 1?

[Joe McGuire]

Is there a way to do this? I have a Word document (a transcript, with page
breaks) and want to create a version that will have 4 transcript pages
appear on each page of the new document. I played around trying to do this
with labels, but got nowhere. Can it be done in Word with (relative) ease?
Using labels? Tables? Is there some other software that would facilitate
this?

I use handy software called FinePrint to take such transcripts and print
them so that each printed page consists of 2, 4, 6 or 8 pages of transcript.
(you start going blind at 6/page) A breeze to use. Saves a ton of paper,
especially if you have to carry a bunch of transcripts around. But there is
no way to save the result as a Word file--only as a bitmap, JPG or Tiff
file, neither of which works very well. Saving the result in Word is handy
because it is searchable and Ican cut and paste from it. And I can send the
file to somebody who does not have the Fine Print software. Of course, I
can take the original electronic Word file and use it for those functions,
but that means keeping duplicate files for the same stuff.

 

[Stefan Blom]

You can certainly print multiple pages on a single sheet of paper: In
the File>Print dialog box, choose the desired number of "Pages per
sheet", and click OK.

--
Stefan Blom
Microsoft Word MVP


in message
news:%[email protected]...

 

[Joe McGuire]

Thanks. Yes, of course. I have done this before. But printing is not the
issue. How do I save the result as a Word file?

 

[Suzanne S. Barnhill]

I'm afraid you can't. Word can (currently) create documents with 2 pages per
sheet, but no more.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Joe McGuire]

Yuck. On the other hand, 2 pages/sheet is a step in the right direction.
How can I do that?

 

[Suzanne S. Barnhill]

Select "2 pages per sheet" in the "Multiple pages" list on the Margins tab
of Page Setup (Word 2000 and above). Note, however, that this does not
reduce the pages as the Print Zoom setting does. This is designed for
creating small pages from scratch.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Stefan Blom]

FWIW, in Word 2000 the "2 pages per sheet" option is a check box on
the Margins tab of the Page Setup dialog box.

--
Stefan Blom
Microsoft Word MVP


in message

 

[Suzanne S. Barnhill]

Thanks, Stefan. I skipped Word 2000 and am always vague on its features.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[dedawson]

Hi Joe,

You can do this, but you'll need to get your hands dirty, and the
result won't be an exact image of the original regarding fonts and line
spacing.

The concept is to use tables with exact dimensions that result in two
columns and two rows per page (don't allow rows to break over pages,
don't allow table to automatically resize). You would create this in a
new blank document, and then use VBA to parse the original document,
copying a page at a time to a cell at a time. After you have done
this, each page in the new document will contain four pages from the
original document.

You're not done yet, however, as only a portion of each copied page
will be fully visible within the cell into which it has been copied,
since all text will still contain its original formatting. You will
now need to select each cell and modify the font size and paragraph
spacing to small enough values to allow the entire page to be visible
within the cell. Also, if the page contains graphics, they too will
require resizing. Note that in doing this, you will change the overall
look of the page, since your original may have had headings in one size
and text in another.

As I said, its doable, but it will take a little work. Also, if the
original font size is already fairly small (say less than 10) its
probably a waste of time, as by the time you shrunk the font and line
spacing enough to fit the whole page in a cell it would be too small to
read. After all, what you're effectively trying to do is collapse a
page into an area less than half its original height.

Good luck
david

 

[Stefan Blom]

You are welcome. (For me, Word 2002 is the "unknown" application.)

--
Stefan Blom
Microsoft Word MVP


in message

 

[Suzanne S. Barnhill]

Well, it seems like I went from Office XP to Office 2003 so quickly and so
long ago that I'm often vague on which version features were introduced in.
I've got a binder of screen shots of Word 97 dialogs, so I'm pretty strong
on that, and I've got some training docs (with screen shots) on Word 2000
when I really want to go to the trouble, but the changes between 2000 and
2002 were so dramatic and those between 2002 and 2003 so subtle that it's
hard to keep track.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.