Where do I find "how to" information for Access data entery people

[Guest]

The Access information online is geared toward the database designer.
Where is the "how To" instructions for the end user, the data entry people,
the people who need to use Access in search modes etc.?
There are more people using Access in this mode then there are Access
designers, yet I cannot find any information for these users.

 

[Rick B]

Typically, the designed would provide instruction on how to use their
application. Every form, report, and query is designed differently. If you
design a robust user interface, the user will not even know they are using
Access and won't need any Access knowledge.

If you have designed a simple database with very few features, then your
users will need to know how to build their own queries and reports, or
modify the ones you created. Most of that type of training can be found in
the built-in help files, or using the wizards.

 

[Joseph Meehan]

The Access information online is geared toward the database designer.
Where is the "how To" instructions for the end user, the data entry
people, the people who need to use Access in search modes etc.?
There are more people using Access in this mode then there are Access
designers, yet I cannot find any information for these users.

I managed a government data entry unit and Access was one of our tools.

I suggest that Microsoft and other providers don't offer data entry
instructions since each application will be different. The author of the
Access application should be the one to provide the set of instructions. (I
provided them for my unit). The best way of searching editing etc for each
application will be different enough that generic instructions would be of
little use.

In fact most data entry managers will find that the work will go easier
if the operators do not have knowledge of the general instructions for
Access. They tend to get into trouble with too many tools. In my shop,
only a few data entry operators had that knowledge, only the ones who I
really trusted to do trouble shooting.

 

[Craig Hornish]

You might be surprised on difference between pure users and those that
design. Many users get into some type of designing because of availability
of Access and management thinking because it is in the Office Package anyone
can use it. I believe that any application in Access beyond simple forms
and reports really should be developed by someone with programming
experience. This is one of my pet peeves. But I digress
The point though is Access as a "programming" platform needs little pure
user support because the designer should be putting in the features that are
needed and letting the end user know about any "search modes" that are in
the solution.

There are however a few way that you can search for data. If the
designer has left the capabilities open to you.

If you have the Toolbar that shows the ZA then there are 3 Icons Filter
by Selection (with a Lightning bolt), Filter by Form (form ) and
Apply/Remove Filter
1. In a form you can go to a field and select the Filter by Selection
and it will only show you those records that match what is in the field
2. In a form you can use the Filter By Form to put in your own values in
a "Blank form" and then click the Apply Filter.

Another way is to create your own queries. But now you have started to
become a designer and not just a "user" , and the designer probably has
denied this to you.

--
Craig Hornish

Visit weekly Access conferences
Tuesday, 11:00am-12:30pm (Eastern US)
Thursday, 3:30pm- 5:00pm (Eastern US)

http://community.compuserve.com/n/pfx/forum.aspx?webtag=ws-msdevapps

"Think outside the box, because anything is possible."
"How long it will take or whether it requires divine intervention is another
issue"

 

[Larry Linson]

The Access information online is geared
toward the database designer. Where is
the "how To" instructions for the end user,
the data entry people, the people who need
to use Access in search modes etc.?
There are more people using Access in this
mode then there are Access designers, yet
I cannot find any information for these users.

Visit http://office.microsoft.com and follow the Training link that you'll
find on the left-hand side of the page. Most of those (free) online training
courses are for the end-user. I don't know of anything that specifically
targets "data entry people."

Larry Linson
Microsoft Access MVP