use of categories as distribution lists

[David P]

OK - so using contact categories is better than using distribution lists.

What's the best way to:
- send a standard email (say a newsletter) to everyone in category A
- and not have them all see the other email addresses

 

[Judy Gleeson]

2 ways; email merge or email with their names in the BCC field.

1. Select the Category of people to merge to by Grouping them, then Tools |
Mailmerge | merge to Email. Complete the subject line | enter. Word starts
up and you drop the newsletter into the new document (you could also select
existing doc in the previous screen). Use the Insert Merge Fields (NOT Word
Fields) to put fields into your email. Then click the merge to email icon
and it goes!

2. Select the Category of people by Grouping them. Drag to the Outbox. A
new email will start up. Drag them from To.. to BCC field. Write your
email and Send.

Judy Gleeson
Acorn Training