Text with styles

[green]

Is there a way to tie a block of text to a specific style so that whenever
that style is applied in a document, the block of text appears?

The current block of text that we use in a majority of our documents is
composed of two or three different styles, and I need a way to efficiently
insert this text into documents over and over again so that the text cannot
be changed, and the style is consistent between documents.

 

[Jean-Guy Marcil]

Is there a way to tie a block of text to a specific style so that whenever
that style is applied in a document, the block of text appears?

The current block of text that we use in a majority of our documents is
composed of two or three different styles, and I need a way to efficiently
insert this text into documents over and over again so that the text cannot
be changed, and the style is consistent between documents.

One way of doing this is with Autotext entries.

Create your text,
Select it,
Do ALT-F3,
Give a name to your Autotext (Say, "MyCoText"),
Click OK.

Then, in any document, type "MyCoText"
Before you finish typing this, a prompt will appear inviting you to do F3 to
insert the Autotext. Hit F3 to insert it, along with its formatting (Make
sure you select all the ¶ when you create it.)

If you need to crreate the autotext in a aprticular tempalte, use the menu
instead of ALT-F3 when creating it (AutoText... > Autotext)

 

[green]

Thanks,

I already thought about Autotext, and it does almost what I want. The only
problem is that after the Autotext is inserted, it is editable. Is there
anything that will lock this text from any editing?

 

[Jean-Guy Marcil]

Thanks,

I already thought about Autotext, and it does almost what I want. The only
problem is that after the Autotext is inserted, it is editable. Is there
anything that will lock this text from any editing?

Not really, no.

Depending on your Word version (and if all users have the same version or
above), starting with Word 2003, there might be some convoluted way (using
macros) of getting there. The problem I see is that you have no way way of
knowing ahead of time were the said text will be inserted, in fact, it might
no even be inserted. Also, it looks like that the text could be inserted in
any document, regardless of the template on which they are based...

Or, something could be done with content controls in Word 2007.

With so many loose ends, it can't really be done. Word does not lend itself
very well to this type of micro protection, it just was not designed for that.

 

[Klaus Linke]

If it's a really short text (less than 30 characters), you might apply it as
"numbering".
You'd just delete the gray number in the numbering dialog and type in your
text.

Klaus