Text boxes

[DBDAZE]

cI am using OmniPage Professional to scan in a textbook and convert to a Word
file. I do all my editing in Word. As I keep "show text boundaries"
available, I notice that occasionally part of a sentence is shortened
prematurely, surrounded by the dotted lines, signifying a short text box and
then the remainder of the sentence and article continues together from the
next line down appropriately all together. No matter what I do, I can't seem
to lengthen that first line to allow the line to flow properly across the
page. What am I missing here -- how do I combine the text in the small text
box with the larger text box containing the entire article?

 

[Jay Freedman]

cI am using OmniPage Professional to scan in a textbook and convert to a Word
file. I do all my editing in Word. As I keep "show text boundaries"
available, I notice that occasionally part of a sentence is shortened
prematurely, surrounded by the dotted lines, signifying a short text box and
then the remainder of the sentence and article continues together from the
next line down appropriately all together. No matter what I do, I can't seem
to lengthen that first line to allow the line to flow properly across the
page. What am I missing here -- how do I combine the text in the small text
box with the larger text box containing the entire article?

Unfortunately, the answer is mostly "cut and paste".

The problem is that OmniPage -- like many other OCR programs -- uses text boxes
to try to mimic the exact placement of text on the scanned page, and it makes
some odd decisions about where one piece of text ends and the next one starts.

You can try converting the text boxes to frames -- there's a button for that in
the Format Text Box dialog, on the Text Box tab -- and then delete the frame
(which is paragraph formatting) to get plain text. But this is a very clumsy
multi-step process, and it often leaves the plain text in a different location
with respect to the surrounding text.

So the simplest solution is usually to cut the text from one text box, paste it
into the other text box, and delete the empty box.

 

[Suzanne S. Barnhill]

You can usually use Ctrl+Q to remove the frame, since it's rarely part of
the paragraph style.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org