Tasks in calendar format

[Michelle Alexander]

Is it possible to see my tasks in a calendar format?

 

[Sue Mosher [MVP-Outlook]]

Sure, just create a new day/week/month view.

 

[spondee]

Sure, just create a new day/week/month view.

Actually, I'm thinking along these lines also. Setting up a calendar
for Tasks. I think, visually, it might be easier to track... I may
or may not decide to try it.

I think the only prob would be having to enter an exact time.

 

[Sue Mosher [MVP-Outlook]]

You don't need (and in fact can't easily) list an exact time. Just the start
date and due date are sufficient. If you like the technique, you might want
to try the TaskLine add-in from http://www.taskline.info/

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

I use Tasks as project milestones, rather than project management. I just wanted a simple way to record a task due on a specific date, and have that date show on a calendar. I don't see where you define a calendar view for the Task list

I tried the TaskLine add-in that you pointed to. Looks interesting. However, even though I asked it to show tasks on my Calendar view, it did not do it. I'll ask this question of their support, but maybe you know something that I might have overlooked

Thank

----- Sue Mosher [MVP-Outlook] wrote: ----

Sure, just create a new day/week/month view

--
Sue Mosher, Outlook MV
Author o
Microsoft Outlook Programming - Jumpstart fo
Administrators, Power Users, and Developer
http://www.outlookcode.com/jumpstart.asp

 

[spondee]

On Tue, 25 May 2004 05:06:04 -0700, "Macy"

Macy,

I'm really playing around w/this (floundering???) One of my
resolutions this year was to GET ORGANIZED, after missing a couple of
paying assignments, etc (I am self-employed). More that you wanted to
know, but just wanted to give you some background!

I've tried MS Project - much too complicated for my 'tracking' needs.
(Think I managed to offend everyone in THAT forum, LOL) I've
downloaded almost every Project Manager that has a trial or demo.
Nothing workable for me.

I may end up purchasing TimeLine ( but ANOTHER $50 - I'm really tired
of spending $$$ and getting no where.)

But then I find that Outlook 2003 (which I am brand new too, just
finally migrated from OE) might HAVE the tools I need! (And it would
be so nice having it all in one place & viewable too!)

So what I've done so far: Created a second Calendar & named it Goals.
(I can click it on & off by checking-unchecking the box) Am 'dragging
& droppin' goal oriented 'tasks to it'. BOOM, I have a new Goals
Calendar item w/just a little alteration of the form it presents
(changing to all day and adding a color label). Yet original task
remains in task list!

Now I've made a THIRD Calendar named Work Tasks, and am playing w/it!

This ALL looks like it might work well for me w/out PURCHASING still
one more piece of software! (Though I may end up doing so - or asking
for a free copy in xchange for banner ads on my sites!)

I do need to COMPLETELY restructure my categories list, which may be a
real pain. (Sue, any way to have more than one Category List??? Copy
key in registry or somthing???).

AND, I need to find out about FORMS, if there are any templates, free
downloads, etc.

Just thought this explanation of my 'trials & errors' would help you
out in some way.

And let Sue know where I'm at w/this...

 

[Sue Mosher [MVP-Outlook]]

Ask support. It is supposed to create calendar items related to tasks. I put
mine in a separate folder.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

I use Tasks as project milestones, rather than project management. I just

wanted a simple way to record a task due on a specific date, and have that
date show on a calendar. I don't see where you define a calendar view for
the Task list.

I tried the TaskLine add-in that you pointed to. Looks interesting.

However, even though I asked it to show tasks on my Calendar view, it did
not do it. I'll ask this question of their support, but maybe you know
something that I might have overlooked.

 

[Sue Mosher [MVP-Outlook]]

Each item has only one built-in Categories property. The categories don't
have to be in the master list.

 

[Guest]

Thank you for the explanation of how you use it

I have tried dragging the tasks onto my calendar after creating them. That sort of worked, except that it didn't honor the dates from the tasks. It adds them to the current date, and i don't have the constitution to go through and set the calendar dates to the task dates

I cannot make Timeline work properly for me. Don't know why. One issue is that I need tasks to overlap. I don't work 100% on one project, then complete it, and move 100% to anotherproject. I can't make Timeline let me double up tasks. But if it would have copied milestones over, we would have been fine

I just threw a simple VB project together that lets me put in a task description and date range, and it creates the task and matching calendar entries automatically. Covers my needs.

 

[spondee]

I put
mine in a separate folder.

Yes. I initially did that also.

Found I was back to: 'lacking integration', and losing track of
stuff... And I only had 3 xtra folders: Global, Personal, Work!

In my own behalf: I have major ongoing med probs including cancers
(& meds!) which cloud my ability to 'focus'.

And I did have a mild stroke (but 'pertinent' to my functioning,
physical and MENTAL) many, many years ago during my first cancer
surgery. Definitely have 'some' documented memory probs as a result
(numbers are especially difficult for me!).

The point being, I have to develop 'work arounds' for these personal
'lacks'. This often means extensive & specific organizational
tactics. But once I find something that works... It works!

(btw, I love the 'accessability wizard'! Use it for visual settings.
Just wish there was a 'button' to push that says: "Can't remember sh**
press here!)

 

[Sue Mosher [MVP-Outlook]]

Glad to hear you found a solution. If you make your VB project available
publicly, let me know so I can post a link on my site.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

Thank you for the explanation of how you use it.

I have tried dragging the tasks onto my calendar after creating them.

That sort of worked, except that it didn't honor the dates from the tasks.
It adds them to the current date, and i don't have the constitution to go
through and set the calendar dates to the task dates.

I cannot make Timeline work properly for me. Don't know why. One issue

is that I need tasks to overlap. I don't work 100% on one project, then
complete it, and move 100% to anotherproject. I can't make Timeline let me
double up tasks. But if it would have copied milestones over, we would have
been fine.

I just threw a simple VB project together that lets me put in a task

description and date range, and it creates the task and matching calendar
entries automatically. Covers my needs.

 

[Guest]

Sue, it is a very simple application. I have included the single event subroutine, pasted here. Use it anyway you see fit

There is one bit of help that I would like. I cannot find the property calendar event to set the "Label" property that I can select from the calendar dialog. If I could set this, I could color the calendar events specific to different task categories

Thanks
Mac

-------------------------

Private Sub cmdTask_Click(
Dim myOlApp As Outlook.Applicatio
Dim myTask As Outlook.TaskIte
Dim myAppointment As Outlook.AppointmentIte

Set myOlApp = CreateObject("Outlook.Application"
Set myTask = myOlApp.CreateItem(olTaskItem
myTask.Display vbModa
myTask.Close olSav

Set myAppointment = myOlApp.CreateItem(olAppointmentItem
myAppointment.AllDayEvent = Tru
myAppointment.BusyStatus = olFre

If Year(myTask.StartDate) < 4501 The
myAppointment.Start = myTask.StartDat
Els
myAppointment.Start = myTask.DueDat
End I
myAppointment.End = DateAdd("d", 1, myTask.DueDate
myAppointment.Subject = myTask.Subjec
myAppointment.Categories = myTask.Categorie

myAppointment.Sav

End Su

 

[Sue Mosher [MVP-Outlook]]

See http://www.outlookcode.com/codedetail.aspx?id=139 for code to set the
color label. It requires CDO or could be adapted for Redemption.

You could also use automatic formatting in the view to set the color label
based on a category.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

Sue, it is a very simple application. I have included the single event

subroutine, pasted here. Use it anyway you see fit.

There is one bit of help that I would like. I cannot find the property

calendar event to set the "Label" property that I can select from the
calendar dialog. If I could set this, I could color the calendar events
specific to different task categories.

 

[Guest]

Works perfect. Thank you.