I am not sure which version you have so i have included article to tackle
Outlook 97 to Outlook 2002. For Outlook 2003 i have include the information
below.
Outlook 97
http://support.microsoft.com/default.aspx?scid=KB;EN-US;164407
Outlook 2000
http://support.microsoft.com/default.aspx?scid=KB;EN-US;238777
Outlook 2002
http://support.microsoft.com/default.aspx?scid=KB;EN-US;291627
Outlook 2003
Use one of the following workarounds to synchronize a .pst file between two
different computers:
a.. Copy the .pst file.
b.. Copy only the Calendar, the Contacts, and the Task folders.
How to Copy the .PST File
You can use a .pst file and copy it from one computer to another. Microsoft
provides a free add-in that automates the backing up of a .pst file.
For additional informationabout the Microsoft Outlook 2002 Personal Folders
Backup utility, click the following article number to view the article in
the Microsoft Knowledge Base:
290827 How to automatically backup your Personal folders
An issue with this method is that a .pst file can become very large, and it
may be too large to copy to a disk. In this event, you can use Microsoft
Windows Backup or another backup utility that can write a file across
multiple disks.
How to Copy Only the Calendar, the Contacts, and the Task Folders
A large .pst file is typically the result of many e-mail messages being
stored in the Inbox, the Deleted Items, and other e-mail folders. You can
share your Calendar, Contacts, and Tasks folders without sharing all your
e-mail folders by using the following procedures:
1.. Create a second .pst file. To do this:
1.. On the File menu, click New.
2.. Click Outlook Data File.
3.. Click Personal Folders file (.pst) if more than one option is
listed, and then click OK.
4.. Provide a descriptive file name, such as Shared.pst, in the Create
or Open Outlook Data File box, and then click Open.
5.. Type a display name for the .pst file, such as Shared Folders, and
then click OK.
2.. Copy your Calendar, Contact, and Task items to the new .pst file.
Note These steps must be performed on both the computers that are intended
to share the .pst file information.
1.. Click Calendar in the navigation pane.
2.. Right-click your original Calendar folder, and then click Copy
Calendar.
3.. In the Copy Folder dialog box, click Shared Folders, and then click
OK.
4.. Repeat these steps for your Contacts and Tasks folders.
You now have Calendar, Contact, and Task folders in your new .pst file.
3.. Remove the contents of your original Calendar, Contacts, and Tasks
folders.
Important Verify that these new folders contain all the items that were in
the original folders before you continue.
1.. Click Calendar on the navigation pane.
2.. Click your original Calendar folder.
3.. On the View menu, point to Arrange by, point to Current View, and
then click Active Appointments.
4.. On the Edit menu, click Select All, right-click the selected items,
and then click Delete.
5.. Repeat these steps for your Contacts and Tasks folders.
You now have e-mail messages that are being delivered to your original .pst
file set while Calendar, Contacts, and Tasks are in your new .pst file. This
new shared folder set (Shared.pst) is small enough to be copied to a disk
for transportation between computers.
