Sum of a column excluding hidden rows

[Guest]

How do I sum many rows within a column but exclude hidden colums from the
calculation?

Thank you!

 

[Guest]

Sorry, I meant exclude hidden rows from the calc, not columns.

 

[Gord Dibben]

Which version of Excel and how are the rows hidden?

Excel 2003 has added a function that subtotals manually hidden and/or filtered
rows.

If 2003 use the formula =SUBTOTAL(109,rangetosum) to sum all hidden rows no
matter the method.

In earlier versions if rows are hidden by Filtering then use this.

=SUBTOTAL(9,rangetosum)

If an earlier version and rows are hidden manually select the range and
F5>Special>Visible cells only and OK.

Copy/paste to an unused range and sum them there.


Gord Dibben MS Excel MVP

 

[Guest]

Hello Gord.
I am using Excel 2007. I have manually hidden the rows I want to exclude
from the calculation but when I use the autosum, it counts the hidden rows.
How can I sum the column but not count the hidden rows?

Thank you!!

 

[T. Valko]

I have a kludge work-around for versions prior to Excel 2003 but it requires
the use of a helper column.

A hidden row has a height property of 0 so all you need to do is sum the
rows with a height >0.

Assume the range of interest is A1:A10 but several of those rows are hidden.

Create this named formula:

Insert>Name>Define
Name: Height
Refers to: =GET.CELL(17,INDIRECT("RC",FALSE))
OK

Enter this formula in B1 and copy down to B10:

=Height

It will also be copied to the hidden rows.

Now, to get the sum of only the visible rows in A1:A10

=SUMIF(B1:B10,">0",A1:A10)

Note that hidding or unhidding rows/columns does not trigger a calculation.
If all rows are visible and then you hide some the formula will not show the
correct result until a calculation takes place. You can either wait for some
other action that triggers an automatic calculation or you can hit F9 to
force a calculation.

Like I said, kludge, but it's an option!

Biff

 

[Guest]

Thank you for responding. Do you know of a way to do this with Excel 2007?

 

[Guest]

Try "Gord Dibben" formula will work your manually hidden rows with your XL2007

=SUBTOTAL(109,your data range)

 

[Roger Govier]

Hi
Gord and TM have both told you the method. Have you tried it?
=SUBTOTAL(109,A1:A1000)
will add all of the values for unhidden rows in the range A1:A1000

 

[vezerid]

Biff,

This is a cool trick. Do you have any pointer to documentation of
GET.CELL?

Kostis

 

[Gord Dibben]

Don't use the Autosum Button.


Gord

Hello Gord.
I am using Excel 2007. I have manually hidden the rows I want to exclude
from the calculation but when I use the autosum, it counts the hidden rows.
How can I sum the column but not count the hidden rows?

Thank you!!

 

[T. Valko]

Here's a link to the compiled help file that you can install:

http://tinyurl.com/ydght4

I have it as a text file that I got from Bob Phillips a few years ago:

http://cjoint.com/?gxaoQpmgiy

Biff