Styles & Formatting pane

[Guest]

When I select a style in the Styles & Formatting task pane, the selected
style jumps up to the top of the list rather than appearing in alpha order.
How can I stop that from occurring?

I'm trying to reduce the number of styles in a document and many of the
styles have the same name. It’s annoying and confusing when I keep losing my
place in the task pane because a style has jumped around.

 

[Guest]

I just realized that what makes it really difficult when I have several
styles with the same name listed and the selected style jumps to the top of
the list. I select where the style used to display in the list sequence, and
suddenly my originally selected style has been changed to the currently
selected style.

And all I was trying to do was locate my original style that had
mysteriously moved!

I'm dealing with a FrameMaker document that was converted to WORD and ended
up with 100+ styles. I'm trying to reduce the number of styles for
consistency and efficiency.

 

[Graham Mayor]

You have more than one style with the same name? How did you manage that?
Word will only allow unique style names.

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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Margaret Aldis]

I think you'll find that what you are seeing is a *copy* of the style entry
placed in the "most recently used" area (the full alpha list still appears
below). This happens when you apply the style, so if you are actually just
trying to tidy up your styles and formatting you can avoid it by taking care
to click on the right dropdown, not on the "active" part of the style.

As Graham says, you can't have several styles with the same name, so you are
probably seeing multiple entries for direct formatting on top of styles - if
you don't want to see these you can turn off "Keep track of formatting" in
Tools > Options > Edit. However, if you are trying to tidy up then having
the full list showing direct formatting is very useful - helps you see when
you have got everything back to match your chosen styles.