Strip carriage return, add row

[Guest]

I've got a sheet with 2 columns - column A has multiple values in one cell
that are separated by carriage returns, and column B next to it has only one
value per cell.

I'd like to not only strip out these carriage returns, but also (the fun
part) add rows for each value and maintain the reference to the column next
to it.

Example:

A1 looks like this:

Milk
Eggs
Juice

B1 looks like this:

Food

I'd like A1 to contain the value "Milk" and B1 to contain "Food". A2 should
contain "Eggs" and B2 should contain "Food". C1 should say "Juice", and C2
should say "Food". You get the idea.

Thanks,

Adin

 

[Vasant Nanavati]

I don't think you can do this with a formula. You would probably need a
fairly involved macro.

You would need to count the number of line breaks in each cell in column A,
add that many rows below each cell, split the string, remove the line
breaks, and copy the column B information into the new rows. Not difficult,
but quite tedious.

 

[Bob Phillips]

Here's an example of such code


Sub FormatData()
Dim cLastRow As Long
Dim i As Long, j As Long
Dim cLines As Long
Dim aryItems

cLastRow = Cells(Rows.Count, "A").End(xlUp).Row
For i = cLastRow To 1 Step -1
aryItems = Split(Cells(i, "A").Value, Chr(10))
cLines = LBound(aryItems) + UBound(aryItems)
If cLines > 1 Then
Cells(i + 1, "A").Resize(cLines).EntireRow.Insert
For j = UBound(aryItems) To LBound(aryItems) Step -1
Cells(i + j, "A").Value = aryItems(j)
Cells(i + j, "B").Value = Cells(i, "B").Value
Next j
End If
Next i

End Sub


--

HTH

RP
(remove nothere from the email address if mailing direct)

 

[Vasant Nanavati]

Nice, Bob! You're a braver man than I am <g>.

Regards,

Vasant

 

[Guest]

Bob,

Once again - you are the macro maestro!

If I need to add columns to the sheet, how do I add them in the macro?

Thanks again!

 

[Bob Phillips]

Do you mean that you want to insert some new blank columns? If so, how many,
and in front of which column?

Also, is this related to the previous question, in that it needs to tie in
with that code, or a separate question?

--

HTH

RP
(remove nothere from the email address if mailing direct)

 

[Bob Phillips]

Hi Vasant,

Split did the hard work, breaking the line up and providing the count

Regards

Bob

 

[Guest]

Bob,

No blank columns - just more.

In this case, you've got 4 or 5 total columns, and only one of them has the
carriage returns - the rest are fine, but you want them all lined up together
with the carriage return breaks that your macro creates.

Adin

 

[Bob Phillips]

--

HTH

RP
(remove nothere from the email address if mailing direct)

 

[Bob Phillips]

Sorry, bear with me, I am still not getting this precisely.

Can you post example data and required results?

Thanks

Bob

 

[Guest]

I'll certainly try:

Before:

A B C D
abc
def
1 xyz 123 456 ghi

After:

A B C D
1 xyz 123 456 abc
2 xyz 123 456 def
3 xyz 123 456 ghi

Note that the "before" sheet has only one row.

Thanks,

Adin

 

[Bob Phillips]

As the before sheet only has one row, I assume that the multiple items in a
cell are unquantified .

Try this

Sub BreakOut()
Dim i As Long
Dim cLines As Long
Dim aryItems

aryItems = Split(Cells(1, "D").Value, Chr(10))
cLines = LBound(aryItems) + UBound(aryItems)
If cLines > 1 Then
Range("A1:C1").Copy Destination:=Range("A2:A" & cLines + 1)
For i = UBound(aryItems) To LBound(aryItems) Step -1
Cells(i + 1, "D").Value = aryItems(i)
Next i
End If
End Sub


--

HTH

RP
(remove nothere from the email address if mailing direct)

 

[Guest]

Hrmph . . didn't work. Nothing happened.

Adin

As the before sheet only has one row, I assume that the multiple items in a
cell are unquantified .

Try this

Sub BreakOut()
Dim i As Long
Dim cLines As Long
Dim aryItems

aryItems = Split(Cells(1, "D").Value, Chr(10))
cLines = LBound(aryItems) + UBound(aryItems)
If cLines > 1 Then
Range("A1:C1").Copy Destination:=Range("A2:A" & cLines + 1)
For i = UBound(aryItems) To LBound(aryItems) Step -1
Cells(i + 1, "D").Value = aryItems(i)
Next i
End If
End Sub


--

HTH

RP
(remove nothere from the email address if mailing direct)

 

[Bob Phillips]

Is the data in A11?

Bob

Hrmph . . didn't work. Nothing happened.

Adin

 

[Guest]

Columns A - D are populated, with about 400 or so rows.

Column D has the values with carriage returns.

Adin

 

[Bob Phillips]

I thought you said the Before sheet onluy had 1 row?

Bob

Sub FormatData()
Dim iLastRow As Long
Dim i As Long, j As Long
Dim cLines As Long
Dim aryItems

iLastRow = Cells(Rows.Count, "A").End(xlUp).Row
For i = iLastRow To 1 Step -1
aryItems = Split(Cells(1, "D").Value, Chr(10))
cLines = LBound(aryItems) + UBound(aryItems)
If cLines > 1 Then
Cells(i + 1, "A").Resize(cLines).EntireRow.Insert
Cells(i, "A").Resize(, 4).Copy Destination:=Cells(i + 1,
"A").Resize(cLines)
For j = UBound(aryItems) To LBound(aryItems) Step -1
Cells(i + j, "D").Value = aryItems(j)
Next j
End If
Next i
End Sub

 

[Guest]

I get a syntax error - compile error on this line:

Cells(i, "A").Resize(, 4).Copy Destination:=Cells(i + 1,
"A").Resize(cLines)

My example only had one row - I guess I assumed that a typical spreadsheet
would have more than one row. My mistake.

Adin

 

[Guest]

Bob,

Scratch that syntax error - just had to move the line over.

However, we're still not making any changes to the sheet.

Adin

 

[Bob Phillips]

Send me your workbook, let's look at close range

--

HTH

RP
(remove nothere from the email address if mailing direct)