Some captions do not appear in Insert Cross-references dialog

[MDKimzey]

Hello,

I have a Word 2007 SP1 document with twenty tables. Each table was
captioned by selecting the table, right-click and select “Insert caption…â€
menu item. All captions appear in the text of the document above each table
– none are in text boxes. When I try to insert a table reference with Insert
Cross-reference, several of the table captions are missing from the Insert
Cross-reference dialog.

Updating all fields (Ctrl-A, F9) does not change the result (the same
captions are consistently missing in Insert Cross-reference).

Below is a table caption that does appear in Insert Cross-references

Table { SEQ Table \* ARABIC } Cargo Manifest of Containers and Items
successfully packed by the VCE

Below is a specific table caption that does not appear in Insert
Cross-references:

Table { SEQ Table \* ARABIC } Cargo Items not packed in containers
Would anyone be able to shed some light on this?

 

[Stefan Blom]

Could some of the captions have been inadvertently formatted as hidden?

 

[jishaq]

Hello,

I have a Word 2007 SP1 document with twenty tables. Each table was
captioned by selecting the table, right-click and select “Insert caption…â€
menu item. All captions appear in the text of the document above each table
– none are in text boxes. When I try to insert a table reference with Insert
Cross-reference, several of the table captions are missing from the Insert
Cross-reference dialog.

Updating all fields (Ctrl-A, F9) does not change the result (the same
captions are consistently missing in Insert Cross-reference).

Below is a table caption that does appear in Insert Cross-references

Table { SEQ Table \* ARABIC } Cargo Manifest of Containers and Items
successfully packed by the VCE

Below is a specific table caption that does not appear in Insert
Cross-references:

Table { SEQ Table \* ARABIC } Cargo Items not packed in containers
Would anyone be able to shed some light on this?

I have a similar problem for which I'd like help. I have a 27-page document
with 22 tables, for which I have been using 'Track Changes' extensively. As
a standard, I insert a cross-reference to each table in-line in the text; for
example, "As the listing in Table 5 shows, bla bla bla" (where 'Table 5' is
inserted as a cross-reference.)

I wasn't having any problems for a while. Then, something bad happened, and
now when I go to insert a cross-reference, the "Cross-reference" dialog shows
a corrupted list of tables from which to pick. Right now, it shows:

Table 1: Global Lookup content
Table 1: Global Lookup content
Table 2: Global Lookup Items database params
Table 2: Global Lookup Items database params
Table 15: Map Items db params
Table 15: Map Items db params

Obviously there is repetition, and only 3 of my 22 tables show up in the
list. If I do Shift-F9 and update all, it isn't fixed. If I close out and
re-open the document, it isn't fixed.

Please help. I installed Word 2007 SP1, though I don't know where Word 2007
has hidden the "About" menu command, so I can't produce the exact version of
Word I am using at the moment.

Thanks,
-Jeff

 

[Suzanne S. Barnhill]

Are you tracking changes?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[jishaq]

Are you tracking changes?

Hi Suzanne,

Yes, I have "track changes" enabled, and I usually switch from "Final
Showing Markup" to just "Final" when editing. After I've submitted a version
of this document to our developers, I do a global "Accept All Changes" and
then re-enable "Track Changes" -- not sure if this is important.

Something else I thought of -- to save time creating tables, I
copy-and-paste an existing one instead, and then just modify the pasted
instance. In doing this, I am also copy-and-pasting the CAPTION. I tried
going through my document and deleting entire captions for each table ("Table
4: Blabla"), and creating a new caption, thinking perhaps the copy-and-paste
was accidentally copying the table's REF UID and thus causing the duplicate
entries I am seeing. Didn't seem to fix the problem.

Strangely, the next time I opened this document to work on it, I see most of
my tables show up in the "Cross Reference" list .. however, there is still
something amiss:

Tables 1-12 show up fine. then I see (captions truncated by me):

Table 1312: Smart ...
Table 1413: Lookup...
Table 15: List...
Table 1614: Custom...
Table 1715: Format...
Table 1816: Format 2...

Something is really messed up with this document! Any ideas?

Thanks much.
-Jeff

 

[Suzanne S. Barnhill]

In general, numbering (of footnotes, paragraphs, captions, etc.) will not be
ironed out till changes are accepted.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[grammatim]

You need to Accept all Changes that have anything to do with the
numbering of tables.

 

[jishaq]

You need to Accept all Changes that have anything to do with the
numbering of tables.

Very interesting! Thanks for that workaround.

Obviously, this is a bug. If I am using "Track Changes" to edit a document,
then chances are I'm ... well, editing the document! And as such, I would
expect the ability to insert a cross-reference to a table to work correctly
during this process. This seems like a very common use case.

Thank you,
-Jeff