simple address db question

[deb]

i know in the back of my mind i know how to do this but...

when i select the suburb in the lookup field i need the table to
automatically update the postcode and state field from the lookup table -
like a vlookup function in excel

help

 

[Tom van Stiphout]

On Mon, 26 Oct 2009 23:16:01 -0700, deb

The way I typically solve this is by having the additional data sit in
hidden columns of the dropdown list. So rather than suburbID,
suburbName, I might have two addl columns Postcode, State. This
assumes that one suburb only has one postcode, which in the USA
certainly is not true but perhaps in your country it is.
Then I can simply have an expression in the ControlSource of my
Postcode control:
=mySuburbControl.Column(2)
and for State:
=mySuburbControl.Column(3)
(of course you replace myObjectNames with yours)

-Tom.
Microsoft Access MVP

 

[Jeff Boyce]

Deb

Perhaps it is only a matter of semantics ...

You definitely do NOT want to do this directly in the table.

If you are saying that you have a table with a field defined as a lookup
field, stop now! Lookup fields in tables have two strikes against them ...
first, lookup fields store the ID, but display the looked up value. This
causes considerable confusion.

Second, working directly in tables is a common approach ... if you know
spreadsheets. But in Access, tables store data, and forms display it. Use
the forms.

Good luck!

Regards

Jeff Boyce
Microsoft Access MVP

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[deb]

i agree with both of you - back to the drawing board

 

[deb]

oh and thanks for the help - much appreciated