Shared email account

[Guest]

I am new XP user. I have set up separate XP accounts for me and for my
wife. I would like to have both of us to be able to use the same Outlook
email address. How do I set up Outlook so that the 2 XP accounts look at the
same Inbox, Sent Items, Address Book, etc.?

Thanks,

Dan P

 

[Roady [MVP]]

Locate the pst-file for the account that now has all the e-mails in it.
Move the pst-file to a location both can reach (for instance C:\Outlook)
Start Outlook fot that user and it will prompt you for the new location.
Once configured close Outlook for that user and logon as the other user
Open Outlook and choose File-> Open-> Outlook Data File... to open the
pst-file in C:\Outlook
To set it as the default delivery location go to Tools-> E-mail Accounts->
button Next

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-What do the Outlook Icons Mean?
-Create an Office 2003 CD slipstreamed with Service Pack 1

 

[Brian Tillman]

I am new XP user. I have set up separate XP accounts for me and for
my wife. I would like to have both of us to be able to use the same
Outlook email address. How do I set up Outlook so that the 2 XP
accounts look at the same Inbox, Sent Items, Address Book, etc.?

Robert's given you the how. Just remember that only one of the users can
have Outlook opened at any one time. This may affect Fast User Switching,
if you use it.

 

[Guest]

This was a big help. Thanks. I appreciate it.

I do have 2 more quick questions for you, if you don't mind:
1. I moved the Office Data File named "Outlook" (I think that was the
default name given when I set up Outlook) to a shared directory. I noticed
that there was another small file in my directory....a 1 KB DAT file, named
"Extend". I'm pretty sure that was also a default when I set up Outlook.
Any idea what that might be, and do I need to move that to the shared
directory as well?

2. I don't know how this happened, but when I open up Outlook in my wife's
account, the "Personal files" are listed 3 times, can I get rid of 2 listings
aand just have 1 like it is when I open Outlook in my account? If so, how?

Many thanks.

Locate the pst-file for the account that now has all the e-mails in it.
Move the pst-file to a location both can reach (for instance C:\Outlook)
Start Outlook fot that user and it will prompt you for the new location.
Once configured close Outlook for that user and logon as the other user
Open Outlook and choose File-> Open-> Outlook Data File... to open the
pst-file in C:\Outlook
To set it as the default delivery location go to Tools-> E-mail Accounts->
button Next

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-What do the Outlook Icons Mean?
-Create an Office 2003 CD slipstreamed with Service Pack 1

-----

I am new XP user. I have set up separate XP accounts for me and for my
wife. I would like to have both of us to be able to use the same Outlook
email address. How do I set up Outlook so that the 2 XP accounts look at
the
same Inbox, Sent Items, Address Book, etc.?

Thanks,

Dan P

 

[Roady [MVP]]

1) Extend.dat is a file that holds a cache of add-in settings from the
registry. No need to move this file; it's even impossible. It's just there
to speed up Outlook so it doesn't have to access the registry.

2) Do these all point to the same pst-file? If so; your profile is corrupted
and needs to be recreated (do not copy it);
Control Panel-> Mail-> button Show Profiles

To access your current pst-file in the new profile;
File-> Open-> Outlook Data File...

To set it as the default delivery location;
Tools-> E-mail Accounts...-> button Next-> use the dropdownlist below

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-What do the Outlook Icons Mean?
-Create an Office 2003 CD slipstreamed with Service Pack 1

-----

This was a big help. Thanks. I appreciate it.

I do have 2 more quick questions for you, if you don't mind:
1. I moved the Office Data File named "Outlook" (I think that was the
default name given when I set up Outlook) to a shared directory. I
noticed
that there was another small file in my directory....a 1 KB DAT file,
named
"Extend". I'm pretty sure that was also a default when I set up Outlook.
Any idea what that might be, and do I need to move that to the shared
directory as well?

2. I don't know how this happened, but when I open up Outlook in my wife's
account, the "Personal files" are listed 3 times, can I get rid of 2
listings
aand just have 1 like it is when I open Outlook in my account? If so,
how?

Many thanks.

Locate the pst-file for the account that now has all the e-mails in it.
Move the pst-file to a location both can reach (for instance C:\Outlook)
Start Outlook fot that user and it will prompt you for the new location.
Once configured close Outlook for that user and logon as the other user
Open Outlook and choose File-> Open-> Outlook Data File... to open the
pst-file in C:\Outlook
To set it as the default delivery location go to Tools-> E-mail
Accounts->
button Next

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-What do the Outlook Icons Mean?
-Create an Office 2003 CD slipstreamed with Service Pack 1

-----

I am new XP user. I have set up separate XP accounts for me and for my
wife. I would like to have both of us to be able to use the same
Outlook
email address. How do I set up Outlook so that the 2 XP accounts look
at
the
same Inbox, Sent Items, Address Book, etc.?

Thanks,

Dan P

 

[Guest]

Thank you my friend. When I went to File -> Open -> Outlook Data File, I saw
the "Personal File" was listed 3 times. I removed 2 occurances and just left
the one, and now I'm set. Thank you so much.

Dan

1) Extend.dat is a file that holds a cache of add-in settings from the
registry. No need to move this file; it's even impossible. It's just there
to speed up Outlook so it doesn't have to access the registry.

2) Do these all point to the same pst-file? If so; your profile is corrupted
and needs to be recreated (do not copy it);
Control Panel-> Mail-> button Show Profiles

To access your current pst-file in the new profile;
File-> Open-> Outlook Data File...

To set it as the default delivery location;
Tools-> E-mail Accounts...-> button Next-> use the dropdownlist below

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-What do the Outlook Icons Mean?
-Create an Office 2003 CD slipstreamed with Service Pack 1

-----

This was a big help. Thanks. I appreciate it.

I do have 2 more quick questions for you, if you don't mind:
1. I moved the Office Data File named "Outlook" (I think that was the
default name given when I set up Outlook) to a shared directory. I
noticed
that there was another small file in my directory....a 1 KB DAT file,
named
"Extend". I'm pretty sure that was also a default when I set up Outlook.
Any idea what that might be, and do I need to move that to the shared
directory as well?

2. I don't know how this happened, but when I open up Outlook in my wife's
account, the "Personal files" are listed 3 times, can I get rid of 2
listings
aand just have 1 like it is when I open Outlook in my account? If so,
how?

Many thanks.

Locate the pst-file for the account that now has all the e-mails in it.
Move the pst-file to a location both can reach (for instance C:\Outlook)
Start Outlook fot that user and it will prompt you for the new location.
Once configured close Outlook for that user and logon as the other user
Open Outlook and choose File-> Open-> Outlook Data File... to open the
pst-file in C:\Outlook
To set it as the default delivery location go to Tools-> E-mail
Accounts->
button Next

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-What do the Outlook Icons Mean?
-Create an Office 2003 CD slipstreamed with Service Pack 1

-----
I am new XP user. I have set up separate XP accounts for me and for my
wife. I would like to have both of us to be able to use the same
Outlook
email address. How do I set up Outlook so that the 2 XP accounts look
at
the
same Inbox, Sent Items, Address Book, etc.?

Thanks,

Dan P

 

[Guest]

I have read this several times, before I noticed it was for 2003. Hopefully,
you may be able to help me. I am using Microsoft Outlook 2000. I have 5
seperate email accounts. Would like tohave each email account to delivery
its own emails to the personal outlook.pst file I have created for each
account. I have been working on this now for 18 hours, but no luck. Can you
help me? I am using Microsoft Office XP 2002. Thank you.

Shane

 

[Oliver Vukovics]

Dear Shane,

I am using Microsoft Outlook 2000

Which mode? Corporate/Workgroup mode (CW) or "Internet Mail Only" mode
(IMO)?

What is the different between this mode? Have a look on this site:
http://www.slipstick.com/outlook/choosingmode.htm

[...]

Would like to have each email account to delivery
its own emails to the personal outlook.pst file I have created for each
account.

Outlook recieve emails only in a default PST, so also if you create
additional PST files you can not select for the additional accounts the
additional PST files as default.

I have 2 different ideas:

1.) You can create (anyhow in which mode you are) additional PST files.
Then you could create different rules for the different emails that you
recieve and with this rules you can move the email into the different PST
files.

2.) Another way is, if you are in Corporate/Workgroup mode (CW), you can
create 5 Outlook profiles with 5 different PST files and in every profil you
recieve only one of the 5 email accounts. The disadvantage of this idea is,
that you have to close and restart Outlook every time, if you want to change
to another emailaddress to recieve this accounts.

I prefer the idea 1.) because, if you also want to send emails (answer) over
this different accounts you can do this as best in Outlook 2000 in Internet
Mail Mode. Maybe other users have more ideas.

 

[Guest]

Thank you; however, the data did not apply to my system Microsoft Office 2002.
If I understand, correctly, email rules, apply to individual emails -- not
the email accounts. Is this correct? If so, my emails are to massive to set
rules, understanding that each of my email accounts have related issues and
content. Anything elese in mind? Appreciate your help!

Shane

Dear Shane,

I am using Microsoft Outlook 2000

Which mode? Corporate/Workgroup mode (CW) or "Internet Mail Only" mode
(IMO)?

What is the different between this mode? Have a look on this site:
http://www.slipstick.com/outlook/choosingmode.htm

[...]

Would like to have each email account to delivery
its own emails to the personal outlook.pst file I have created for each
account.

Outlook recieve emails only in a default PST, so also if you create
additional PST files you can not select for the additional accounts the
additional PST files as default.

I have 2 different ideas:

1.) You can create (anyhow in which mode you are) additional PST files.
Then you could create different rules for the different emails that you
recieve and with this rules you can move the email into the different PST
files.

2.) Another way is, if you are in Corporate/Workgroup mode (CW), you can
create 5 Outlook profiles with 5 different PST files and in every profil you
recieve only one of the 5 email accounts. The disadvantage of this idea is,
that you have to close and restart Outlook every time, if you want to change
to another emailaddress to recieve this accounts.

I prefer the idea 1.) because, if you also want to send emails (answer) over
this different accounts you can do this as best in Outlook 2000 in Internet
Mail Mode. Maybe other users have more ideas.

--
Oliver Vukovics
Share your Outlook without Exchange: Public ShareFolder
Notebook Synchronisation for Outlook: Public SyncTool
New Domain: www.publicshareware.com

I have read this several times, before I noticed it was for 2003.
Hopefully,
you may be able to help me. I am using Microsoft Outlook 2000. I have 5
seperate email accounts. Would like tohave each email account to delivery
its own emails to the personal outlook.pst file I have created for each
account. I have been working on this now for 18 hours, but no luck. Can
you
help me? I am using Microsoft Office XP 2002. Thank you.

Shane

 

[Oliver Vukovics]

Dear Shane,

sorry for ask you again: Which Outlook version are you using?

I get 2 different answers:

Thank you; however, the data did not apply to my system Microsoft Office
2002.

I am using Microsoft Outlook 2000. I have 5[...]
If I understand, correctly, email rules, apply to individual emails -- not
the email accounts. Is this correct?

You can create rules for email accounts.

i.e. First Rule: Move all incoming emails to (e-mail address removed) into the Folder
"Johns Acount" (PST1).
Next Rule: Move all incoming emails to (e-mail address removed) into the Folder
"Marys Acount" (PST2).

You see that you can create different rules for different accounts. Check
the possibilities of the Rules Wizard in Outlook under "Tools/Rules
Assistent". For 5 email accounts you will need 5 rules.

We have 19 central email accounts on our server that will be moved into 19
different subfolders, so in our network it works.

--
Oliver Vukovics
Share your Outlook without Exchange: Public ShareFolder
Notebook Synchronisation for Outlook: Public SyncTool
New Domain: www.publicshareware.com

Thank you; however, the data did not apply to my system Microsoft Office
2002.
If I understand, correctly, email rules, apply to individual emails -- not
the email accounts. Is this correct? If so, my emails are to massive to
set
rules, understanding that each of my email accounts have related issues
and
content. Anything elese in mind? Appreciate your help!

Shane

Dear Shane,

I am using Microsoft Outlook 2000

Which mode? Corporate/Workgroup mode (CW) or "Internet Mail Only" mode
(IMO)?

What is the different between this mode? Have a look on this site:
http://www.slipstick.com/outlook/choosingmode.htm

[...]

Would like to have each email account to delivery
its own emails to the personal outlook.pst file I have created for each
account.

Outlook recieve emails only in a default PST, so also if you create
additional PST files you can not select for the additional accounts the
additional PST files as default.

I have 2 different ideas:

1.) You can create (anyhow in which mode you are) additional PST files.
Then you could create different rules for the different emails that you
recieve and with this rules you can move the email into the different PST
files.

2.) Another way is, if you are in Corporate/Workgroup mode (CW), you can
create 5 Outlook profiles with 5 different PST files and in every profil
you
recieve only one of the 5 email accounts. The disadvantage of this idea
is,
that you have to close and restart Outlook every time, if you want to
change
to another emailaddress to recieve this accounts.

I prefer the idea 1.) because, if you also want to send emails (answer)
over
this different accounts you can do this as best in Outlook 2000 in
Internet
Mail Mode. Maybe other users have more ideas.

--
Oliver Vukovics
Share your Outlook without Exchange: Public ShareFolder
Notebook Synchronisation for Outlook: Public SyncTool
New Domain: www.publicshareware.com

I have read this several times, before I noticed it was for 2003.
Hopefully,
you may be able to help me. I am using Microsoft Outlook 2000. I have
5
seperate email accounts. Would like tohave each email account to
delivery
its own emails to the personal outlook.pst file I have created for each
account. I have been working on this now for 18 hours, but no luck.
Can
you
help me? I am using Microsoft Office XP 2002. Thank you.

Shane

:


I am new XP user. I have set up separate XP accounts for me and
for
my wife. I would like to have both of us to be able to use the same
Outlook email address. How do I set up Outlook so that the 2 XP
accounts look at the same Inbox, Sent Items, Address Book, etc.?

Robert's given you the how. Just remember that only one of the users
can
have Outlook opened at any one time. This may affect Fast User
Switching,
if you use it.

 

[Guest]

I am trying to accomplish the same using Tools//Rules and Alerts. However, I
have encountered following problem: Let's say I have two ISPs and want to
separate e-mail from both of these accounts --there are about nine total
email addresses, but I'll just use two for this example. One addy is
(e-mail address removed) and the other is (e-mail address removed). When I set the rule for
(e-mail address removed) (all mail received from the specified account, (e-mail address removed), is
moved to the SBC folder), it accepts and applies the rule. When I try to do
the same for the (e-mail address removed) addy, when I hit "finish" or "apply" the
specified account changes from '(e-mail address removed)' to '(e-mail address removed)', which defeats
the purpose of setting rules, since all e-mail received from one account,
will be stored in two different folders. (I hadn't paid attention when I was
setting the rules, and that's how I was alerted to the problem -- duplicate
emails.) The rules for five of the address are correctly applied, the rules
for the remaining addresses get altered when I hit "finish" or "apply." I've
tried setting the rule then editing it. I've tried setting the rule based on
an e-mail received. Neither has functioned.

Any assistance regarding this matter is greatly appreciated.

Dear Shane,

sorry for ask you again: Which Outlook version are you using?

I get 2 different answers:

Thank you; however, the data did not apply to my system Microsoft Office
2002.

I am using Microsoft Outlook 2000. I have 5

seperate email accounts.

[...]
If I understand, correctly, email rules, apply to individual emails -- not
the email accounts. Is this correct?

You can create rules for email accounts.

i.e. First Rule: Move all incoming emails to (e-mail address removed) into the Folder
"Johns Acount" (PST1).
Next Rule: Move all incoming emails to (e-mail address removed) into the Folder
"Marys Acount" (PST2).

You see that you can create different rules for different accounts. Check
the possibilities of the Rules Wizard in Outlook under "Tools/Rules
Assistent". For 5 email accounts you will need 5 rules.

We have 19 central email accounts on our server that will be moved into 19
different subfolders, so in our network it works.

--
Oliver Vukovics
Share your Outlook without Exchange: Public ShareFolder
Notebook Synchronisation for Outlook: Public SyncTool
New Domain: www.publicshareware.com

Thank you; however, the data did not apply to my system Microsoft Office
2002.
If I understand, correctly, email rules, apply to individual emails -- not
the email accounts. Is this correct? If so, my emails are to massive to
set
rules, understanding that each of my email accounts have related issues
and
content. Anything elese in mind? Appreciate your help!

Shane

Dear Shane,

I am using Microsoft Outlook 2000

Which mode? Corporate/Workgroup mode (CW) or "Internet Mail Only" mode
(IMO)?

What is the different between this mode? Have a look on this site:
http://www.slipstick.com/outlook/choosingmode.htm

[...]
Would like to have each email account to delivery
its own emails to the personal outlook.pst file I have created for each
account.

Outlook recieve emails only in a default PST, so also if you create
additional PST files you can not select for the additional accounts the
additional PST files as default.

I have 2 different ideas:

1.) You can create (anyhow in which mode you are) additional PST files.
Then you could create different rules for the different emails that you
recieve and with this rules you can move the email into the different PST
files.

2.) Another way is, if you are in Corporate/Workgroup mode (CW), you can
create 5 Outlook profiles with 5 different PST files and in every profil
you
recieve only one of the 5 email accounts. The disadvantage of this idea
is,
that you have to close and restart Outlook every time, if you want to
change
to another emailaddress to recieve this accounts.

I prefer the idea 1.) because, if you also want to send emails (answer)
over
this different accounts you can do this as best in Outlook 2000 in
Internet
Mail Mode. Maybe other users have more ideas.

--
Oliver Vukovics
Share your Outlook without Exchange: Public ShareFolder
Notebook Synchronisation for Outlook: Public SyncTool
New Domain: www.publicshareware.com


I have read this several times, before I noticed it was for 2003.
Hopefully,
you may be able to help me. I am using Microsoft Outlook 2000. I have
5
seperate email accounts. Would like tohave each email account to
delivery
its own emails to the personal outlook.pst file I have created for each
account. I have been working on this now for 18 hours, but no luck.
Can
you
help me? I am using Microsoft Office XP 2002. Thank you.

Shane

:


I am new XP user. I have set up separate XP accounts for me and
for
my wife. I would like to have both of us to be able to use the same
Outlook email address. How do I set up Outlook so that the 2 XP
accounts look at the same Inbox, Sent Items, Address Book, etc.?

Robert's given you the how. Just remember that only one of the users
can
have Outlook opened at any one time. This may affect Fast User
Switching,
if you use it.

 

[Guest]

I'm trying to do the same but I can't locate the pst. I can't get beyond
documents & settings.

Any help appreciated!

Locate the pst-file for the account that now has all the e-mails in it.
Move the pst-file to a location both can reach (for instance C:\Outlook)
Start Outlook fot that user and it will prompt you for the new location.
Once configured close Outlook for that user and logon as the other user
Open Outlook and choose File-> Open-> Outlook Data File... to open the
pst-file in C:\Outlook
To set it as the default delivery location go to Tools-> E-mail Accounts->
button Next

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-What do the Outlook Icons Mean?
-Create an Office 2003 CD slipstreamed with Service Pack 1

-----

I am new XP user. I have set up separate XP accounts for me and for my
wife. I would like to have both of us to be able to use the same Outlook
email address. How do I set up Outlook so that the 2 XP accounts look at
the
same Inbox, Sent Items, Address Book, etc.?

Thanks,

Dan P

 

[Guest]

We have a single POP3 mail server that collects all email for both my wife
and I (same domain with different addresses). Originally I had seperate .pst
files for both of our XP accounts on the same machine (which is the default)
but realized we were wasting space (and time) by both getting the exact same
emails in each .pst. So I creaed a single .pst file in a shared directory and
setup outlook to use this for two accounts. We use rules to move the email
from the inbox to our own folders. This works, however, now we get double
entries in this .pst file, since when we each check the POP3 mail server, it
doesn't realize that we already have the mail in our folders and downloads
another copy. How is email flagged as already downloaded? Is this done by the
client or on the server? Is this something that Outlook 2003 can control?
Thanks.

 

[Guest]

I forgot to mention that I leave the mail on the server so I can also access
it from the web (which I think is causing this problem).

 

[Lanwench [MVP - Exchange]]

In

We have a single POP3 mail server that collects all email for both my
wife and I (same domain with different addresses). Originally I had
seperate .pst files for both of our XP accounts on the same machine
(which is the default) but realized we were wasting space (and time)
by both getting the exact same emails in each .pst. So I creaed a
single .pst file in a shared directory and setup outlook to use this
for two accounts. We use rules to move the email from the inbox to
our own folders. This works, however, now we get double entries in
this .pst file, since when we each check the POP3 mail server, it
doesn't realize that we already have the mail in our folders and
downloads another copy. How is email flagged as already downloaded?
Is this done by the client or on the server? Is this something that
Outlook 2003 can control? Thanks.

If you've removed the message from the Inbox, Outlook probably won't know
you already downloaded it.

 

[Brian Tillman]

We have a single POP3 mail server that collects all email for both my
wife and I (same domain with different addresses).

Actually, they're not really different mail addresses, they're aliases of
one another. It's like you calling your spouse "wife" or "dear". Two names
for the same person.

Originally I had
seperate .pst files for both of our XP accounts on the same machine
(which is the default) but realized we were wasting space (and time)
by both getting the exact same emails in each .pst. So I creaed a
single .pst file in a shared directory and setup outlook to use this
for two accounts. We use rules to move the email from the inbox to
our own folders. This works, however, now we get double entries in
this .pst file, since when we each check the POP3 mail server, it
doesn't realize that we already have the mail in our folders and
downloads another copy. How is email flagged as already downloaded?
Is this done by the client or on the server? Is this something that
Outlook 2003 can control? Thanks.

The client keeps track of what has been downloaded and Outlook stores this
information in the mail profile. Since apparently you each have your own
Windows username, you each use a separate mail profile. There's no way with
the setup you have to prevent multiple downloads. Instead, one solution is
to have one profile do all the downloading. A better solution is to have
your ISP provide you with addresses that point to separate mailboxes. This
will allow you to have completely separate folders. If you want to share
data, you can use the shared PST to pass information betwen the two,
scheduling common appointments, for example, in the common calendar while
keeping specific appointments in you private calendar.

 

[Guest]

Thanks Brian. I guess I'll have to get another mailbox because the double
copies are driving us nuts...