search problem

[Dave Horne]

Hi, I just entered a new Contact in Outlook 2007 and gave it a 'tag' word in
its own Notes field.

If I Search using that tag, I get nothing _except_ coincidentally for
another Contact that happens to have that word embedded in its last name.

I thought Search (from within Contacts) would also look through the
infomation in Contact - Notes. Am I mistaken?

Thanks, DH

 

[Russ Valentine [MVP-Outlook]]

State which search method you are using. State why you believe this new
Contact would have been indexed by the time you were searching for it.

 

[Dave Horne]

Russ, In Outlook 2007, I created a new Contact and within that new Contact
in the Notes field, I entered information so I could easily find this
Contact back.

Under Personal Folders \ Contacts, I entered the search word in the Search
Contact field located on the upper right corner of the opened Contacts
window and I do not see the Contact in question in the Contact (Search
Results).

I trust this is more clear. So, my question - does the Contact Search
function search for information entered in the Contact - Notes field?

Thanks, DH

State which search method you are using. State why you believe this new
Contact would have been indexed by the time you were searching for it.
--
Russ Valentine
[MVP-Outlook]

Hi, I just entered a new Contact in Outlook 2007 and gave it a 'tag' word
in its own Notes field.

If I Search using that tag, I get nothing _except_ coincidentally for
another Contact that happens to have that word embedded in its last name.

I thought Search (from within Contacts) would also look through the
infomation in Contact - Notes. Am I mistaken?

Thanks, DH

 

[Dave Horne]

Russ, I had this probelm before and did a google search. I came across the
following link ...
http://searchexchange.techtarget.com/tip/0,289483,sid43_gci1256528,00.html
(which I had visited before when I had the same problem).

I followed _those_ instructions, waited until Outlook had completely indexed
everything and I _still_ can not have the Contact in question show up in a
Contact Search using a word which was entered in that Contact Note's field.

Suggestions? Thanks, DH

State which search method you are using. State why you believe this new
Contact would have been indexed by the time you were searching for it.
--
Russ Valentine
[MVP-Outlook]

Hi, I just entered a new Contact in Outlook 2007 and gave it a 'tag' word
in its own Notes field.

If I Search using that tag, I get nothing _except_ coincidentally for
another Contact that happens to have that word embedded in its last name.

I thought Search (from within Contacts) would also look through the
infomation in Contact - Notes. Am I mistaken?

Thanks, DH

 

[Russ Valentine [MVP-Outlook]]

Expand your query. Do you see the Notes field? I doubt it.
Use Advanced Find.
--
Russ Valentine
[MVP-Outlook]

Russ, I had this probelm before and did a google search. I came across
the following link ...
http://searchexchange.techtarget.com/tip/0,289483,sid43_gci1256528,00.html
(which I had visited before when I had the same problem).

I followed _those_ instructions, waited until Outlook had completely
indexed everything and I _still_ can not have the Contact in question show
up in a Contact Search using a word which was entered in that Contact
Note's field.

Suggestions? Thanks, DH

State which search method you are using. State why you believe this new
Contact would have been indexed by the time you were searching for it.
--
Russ Valentine
[MVP-Outlook]

Hi, I just entered a new Contact in Outlook 2007 and gave it a 'tag'
word in its own Notes field.

If I Search using that tag, I get nothing _except_ coincidentally for
another Contact that happens to have that word embedded in its last
name.

I thought Search (from within Contacts) would also look through the
infomation in Contact - Notes. Am I mistaken?

Thanks, DH

 

[Dave Horne]

Russ, I don't wish to sound like an idiot, I've been using Outlook for 10
years or so and I don't remember Outlook _not_ automatically finding info in
the 'Notes' field of a Contact.

If I choose Advanced Find, and enter in my search word, the only option
where I could look seems to be 'frequently-used text fields', right (when
Contact is choosen)? The Notes field of Contact does not show as a specific
option to choose.

(I should also add that I was a beta tester for Vista SP1 RC, uninstalled
that, and am completely up to date with all the updates. I had a total of
19 updates in the last four days. Could this be part of my problem?)

__However_ a search for words that appear in an older Contact's Note field
_does_ give me results.

Suggestions? Thanks, DH

Expand your query. Do you see the Notes field? I doubt it.
Use Advanced Find.
--
Russ Valentine
[MVP-Outlook]

Russ, I had this probelm before and did a google search. I came across
the following link ...
http://searchexchange.techtarget.com/tip/0,289483,sid43_gci1256528,00.html
(which I had visited before when I had the same problem).

I followed _those_ instructions, waited until Outlook had completely
indexed everything and I _still_ can not have the Contact in question
show up in a Contact Search using a word which was entered in that
Contact Note's field.

Suggestions? Thanks, DH

State which search method you are using. State why you believe this new
Contact would have been indexed by the time you were searching for it.
--
Russ Valentine
[MVP-Outlook]
Hi, I just entered a new Contact in Outlook 2007 and gave it a 'tag'
word in its own Notes field.

If I Search using that tag, I get nothing _except_ coincidentally for
another Contact that happens to have that word embedded in its last
name.

I thought Search (from within Contacts) would also look through the
infomation in Contact - Notes. Am I mistaken?

Thanks, DH

 

[Dave Horne]

Russ, I'll give you more information. I reindexed my computer several times
using the link I gave you. I also saw that Outlook was being indexed - I
would do a Search and I would see that drop down yellow bar telling me I
might not see all the results because x number of items were being indexed.

Well, after I stopped seeing that message I naturally assumed Outlook was
finished with indexing itself.

I _still_ can receive 'hits' when Searching older Contact items (searching
for info in the Notes field of an Contact) but newer Contact don't show in
the results.

At this point I don't know how to proceed. Any suggestions? Thanks, DH

Expand your query. Do you see the Notes field? I doubt it.
Use Advanced Find.
--
Russ Valentine
[MVP-Outlook]

Russ, I had this probelm before and did a google search. I came across
the following link ...
http://searchexchange.techtarget.com/tip/0,289483,sid43_gci1256528,00.html
(which I had visited before when I had the same problem).

I followed _those_ instructions, waited until Outlook had completely
indexed everything and I _still_ can not have the Contact in question
show up in a Contact Search using a word which was entered in that
Contact Note's field.

Suggestions? Thanks, DH

State which search method you are using. State why you believe this new
Contact would have been indexed by the time you were searching for it.
--
Russ Valentine
[MVP-Outlook]
Hi, I just entered a new Contact in Outlook 2007 and gave it a 'tag'
word in its own Notes field.

If I Search using that tag, I get nothing _except_ coincidentally for
another Contact that happens to have that word embedded in its last
name.

I thought Search (from within Contacts) would also look through the
infomation in Contact - Notes. Am I mistaken?

Thanks, DH

 

[Russ Valentine [MVP-Outlook]]

Sounds perfectly normal to me. The Notes fields are not indexed reliably
with Instant Search. That's why you won't see that field in an expanded
query. You need to revert to Outlook's previous Search engine to search
Notes fields. You should think of Instant Search as being in beta. Most of
us do. Microsoft won't get it right for a couple more versions.
--
Russ Valentine
[MVP-Outlook]

Russ, I'll give you more information. I reindexed my computer several
times using the link I gave you. I also saw that Outlook was being
indexed - I would do a Search and I would see that drop down yellow bar
telling me I might not see all the results because x number of items were
being indexed.

Well, after I stopped seeing that message I naturally assumed Outlook was
finished with indexing itself.

I _still_ can receive 'hits' when Searching older Contact items (searching
for info in the Notes field of an Contact) but newer Contact don't show in
the results.

At this point I don't know how to proceed. Any suggestions? Thanks, DH

Expand your query. Do you see the Notes field? I doubt it.
Use Advanced Find.
--
Russ Valentine
[MVP-Outlook]

Russ, I had this probelm before and did a google search. I came across
the following link ...
http://searchexchange.techtarget.com/tip/0,289483,sid43_gci1256528,00.html
(which I had visited before when I had the same problem).

I followed _those_ instructions, waited until Outlook had completely
indexed everything and I _still_ can not have the Contact in question
show up in a Contact Search using a word which was entered in that
Contact Note's field.

Suggestions? Thanks, DH


State which search method you are using. State why you believe this new
Contact would have been indexed by the time you were searching for it.
--
Russ Valentine
[MVP-Outlook]
Hi, I just entered a new Contact in Outlook 2007 and gave it a 'tag'
word in its own Notes field.

If I Search using that tag, I get nothing _except_ coincidentally for
another Contact that happens to have that word embedded in its last
name.

I thought Search (from within Contacts) would also look through the
infomation in Contact - Notes. Am I mistaken?

Thanks, DH

 

[Dave Horne]

So, this is a known 'issue' and will be addressed in future versions or
future updates?

How do I revert to an earlier version of the search engine? I bought Office
2007 .... and expected it do more than Office 2000.

Thanks, DH

Sounds perfectly normal to me. The Notes fields are not indexed reliably
with Instant Search. That's why you won't see that field in an expanded
query. You need to revert to Outlook's previous Search engine to search
Notes fields. You should think of Instant Search as being in beta. Most of
us do. Microsoft won't get it right for a couple more versions.
--
Russ Valentine
[MVP-Outlook]

Russ, I'll give you more information. I reindexed my computer several
times using the link I gave you. I also saw that Outlook was being
indexed - I would do a Search and I would see that drop down yellow bar
telling me I might not see all the results because x number of items were
being indexed.

Well, after I stopped seeing that message I naturally assumed Outlook was
finished with indexing itself.

I _still_ can receive 'hits' when Searching older Contact items
(searching for info in the Notes field of an Contact) but newer Contact
don't show in the results.

At this point I don't know how to proceed. Any suggestions? Thanks, DH

Expand your query. Do you see the Notes field? I doubt it.
Use Advanced Find.
--
Russ Valentine
[MVP-Outlook]
Russ, I had this probelm before and did a google search. I came across
the following link ...
http://searchexchange.techtarget.com/tip/0,289483,sid43_gci1256528,00.html
(which I had visited before when I had the same problem).

I followed _those_ instructions, waited until Outlook had completely
indexed everything and I _still_ can not have the Contact in question
show up in a Contact Search using a word which was entered in that
Contact Note's field.

Suggestions? Thanks, DH


State which search method you are using. State why you believe this
new Contact would have been indexed by the time you were searching for
it.
--
Russ Valentine
[MVP-Outlook]
Hi, I just entered a new Contact in Outlook 2007 and gave it a 'tag'
word in its own Notes field.

If I Search using that tag, I get nothing _except_ coincidentally for
another Contact that happens to have that word embedded in its last
name.

I thought Search (from within Contacts) would also look through the
infomation in Contact - Notes. Am I mistaken?

Thanks, DH

 

[Russ Valentine [MVP-Outlook]]

Known issue. I never expect anything to be addressed in future issues. Just
because we know it's broken, doesn't mean Microsoft knows or cares how to
fix it.
I already told you how to use Outlook's search engine.
--
Russ Valentine
[MVP-Outlook]

So, this is a known 'issue' and will be addressed in future versions or
future updates?

How do I revert to an earlier version of the search engine? I bought
Office 2007 .... and expected it do more than Office 2000.

Thanks, DH

Sounds perfectly normal to me. The Notes fields are not indexed reliably
with Instant Search. That's why you won't see that field in an expanded
query. You need to revert to Outlook's previous Search engine to search
Notes fields. You should think of Instant Search as being in beta. Most
of us do. Microsoft won't get it right for a couple more versions.
--
Russ Valentine
[MVP-Outlook]

Russ, I'll give you more information. I reindexed my computer several
times using the link I gave you. I also saw that Outlook was being
indexed - I would do a Search and I would see that drop down yellow bar
telling me I might not see all the results because x number of items
were being indexed.

Well, after I stopped seeing that message I naturally assumed Outlook
was finished with indexing itself.

I _still_ can receive 'hits' when Searching older Contact items
(searching for info in the Notes field of an Contact) but newer Contact
don't show in the results.

At this point I don't know how to proceed. Any suggestions? Thanks, DH



Expand your query. Do you see the Notes field? I doubt it.
Use Advanced Find.
--
Russ Valentine
[MVP-Outlook]
Russ, I had this probelm before and did a google search. I came
across the following link ...
http://searchexchange.techtarget.com/tip/0,289483,sid43_gci1256528,00.html
(which I had visited before when I had the same problem).

I followed _those_ instructions, waited until Outlook had completely
indexed everything and I _still_ can not have the Contact in question
show up in a Contact Search using a word which was entered in that
Contact Note's field.

Suggestions? Thanks, DH


State which search method you are using. State why you believe this
new Contact would have been indexed by the time you were searching
for it.
--
Russ Valentine
[MVP-Outlook]
Hi, I just entered a new Contact in Outlook 2007 and gave it a 'tag'
word in its own Notes field.

If I Search using that tag, I get nothing _except_ coincidentally
for another Contact that happens to have that word embedded in its
last name.

I thought Search (from within Contacts) would also look through the
infomation in Contact - Notes. Am I mistaken?

Thanks, DH

 

[Dave Horne]

Russ, I spent a few minutes trying to find the Notes field for Contacts in
Advanced Search. No matter what I tried, I couldn't 'find' what I knew
existed.

DH

Known issue. I never expect anything to be addressed in future issues.
Just because we know it's broken, doesn't mean Microsoft knows or cares
how to fix it.
I already told you how to use Outlook's search engine.
--
Russ Valentine
[MVP-Outlook]

So, this is a known 'issue' and will be addressed in future versions or
future updates?

How do I revert to an earlier version of the search engine? I bought
Office 2007 .... and expected it do more than Office 2000.

Thanks, DH

Sounds perfectly normal to me. The Notes fields are not indexed reliably
with Instant Search. That's why you won't see that field in an expanded
query. You need to revert to Outlook's previous Search engine to search
Notes fields. You should think of Instant Search as being in beta. Most
of us do. Microsoft won't get it right for a couple more versions.
--
Russ Valentine
[MVP-Outlook]
Russ, I'll give you more information. I reindexed my computer several
times using the link I gave you. I also saw that Outlook was being
indexed - I would do a Search and I would see that drop down yellow bar
telling me I might not see all the results because x number of items
were being indexed.

Well, after I stopped seeing that message I naturally assumed Outlook
was finished with indexing itself.

I _still_ can receive 'hits' when Searching older Contact items
(searching for info in the Notes field of an Contact) but newer Contact
don't show in the results.

At this point I don't know how to proceed. Any suggestions? Thanks,
DH



Expand your query. Do you see the Notes field? I doubt it.
Use Advanced Find.
--
Russ Valentine
[MVP-Outlook]
Russ, I had this probelm before and did a google search. I came
across the following link ...
http://searchexchange.techtarget.com/tip/0,289483,sid43_gci1256528,00.html
(which I had visited before when I had the same problem).

I followed _those_ instructions, waited until Outlook had completely
indexed everything and I _still_ can not have the Contact in question
show up in a Contact Search using a word which was entered in that
Contact Note's field.

Suggestions? Thanks, DH


State which search method you are using. State why you believe this
new Contact would have been indexed by the time you were searching
for it.
--
Russ Valentine
[MVP-Outlook]
Hi, I just entered a new Contact in Outlook 2007 and gave it a
'tag' word in its own Notes field.

If I Search using that tag, I get nothing _except_ coincidentally
for another Contact that happens to have that word embedded in its
last name.

I thought Search (from within Contacts) would also look through the
infomation in Contact - Notes. Am I mistaken?

Thanks, DH

 

[Carlos Villalobos]

Hi,

There's a way to search by Notes field.

Open Advanced Search, in Search dropbox choose Contacts, then go Advanced tab.

Here add the Notes field, and enter the condition value in dropbox and the value to search. Then add to list, and click in Search.

I hope this helps.

CARLOS VILLALOBOS
Colombia