scheduling multiple resources

[w_hadams]

When scheduling multiple resources (i.e. conference room and a projector), if
a meeting request is sent at a time when one resource is available and
another is not, a pop up states that you have to select another time because
the resource is not available. However, the available resource automatically
accepts and gets booked.

Is there a way to ensure that both resources are available before either is
booked (i.e. without visually comparing the calendars in the meeting request)?

I am using Oulook 2003 with an exchange server.

Thanks

 

[w_hadams]

I'm planning for some operator error. If someone doesn't check, or makes a
mistake, and just hits send, the message doesn't send and the non-conflicting
resource books even though the meeting isn't actually set

The resources are set up as a mailbox.

Thanks!

That's what the scheduling tab is for... enter the room and equipment and
check their availability. If its not available, are the resources in a
public folder or a mailbox?

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



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When scheduling multiple resources (i.e. conference room and a projector),
if
a meeting request is sent at a time when one resource is available and
another is not, a pop up states that you have to select another time
because
the resource is not available. However, the available resource
automatically
accepts and gets booked.

Is there a way to ensure that both resources are available before either
is
booked (i.e. without visually comparing the calendars in the meeting
request)?

I am using Oulook 2003 with an exchange server.

Thanks

 

[Diane Poremsky {MVP}]

ok - if they are in a mailbox, then the free/busy should be available, so
the only problem is making the organizer check the scheduling tab first.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

I'm planning for some operator error. If someone doesn't check, or makes
a
mistake, and just hits send, the message doesn't send and the
non-conflicting
resource books even though the meeting isn't actually set

The resources are set up as a mailbox.

Thanks!

That's what the scheduling tab is for... enter the room and equipment and
check their availability. If its not available, are the resources in a
public folder or a mailbox?

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

When scheduling multiple resources (i.e. conference room and a
projector),
if
a meeting request is sent at a time when one resource is available and
another is not, a pop up states that you have to select another time
because
the resource is not available. However, the available resource
automatically
accepts and gets booked.

Is there a way to ensure that both resources are available before
either
is
booked (i.e. without visually comparing the calendars in the meeting
request)?

I am using Oulook 2003 with an exchange server.

Thanks

 

[w_hadams]

Exactly -- and not to book either if both aren't available.