Saving email messages from OWA to a local folder

[Crackercrumb99]

I have to use OWA to access my corporate email when I travel. My
mailbox fills up quickly. Is it possible to save my OWA messages to
my laptop hard drive exchange .pst file.

Or maybe a temp file and then arrange them in the .pst when I connect
again?

If this can't be done, maybe someone could "invent" it??????

Help!

 

[F.H. Muffman]

I have to use OWA to access my corporate email when I travel. My
mailbox fills up quickly. Is it possible to save my OWA messages to
my laptop hard drive exchange .pst file.

Or maybe a temp file and then arrange them in the .pst when I connect
again?

If this can't be done, maybe someone could "invent" it??????

Nope. Can't be done (unless you count copy-paste into a notepad file (or,
for that matter, an Outlook Note, assuming you can start Outlook on your
laptop offline)).

Talk to your Exchange Administrator about
a) Increasing your mailbox size.
b) Setting up RPC over HTTP so you can just connect.
c) Setting up a VPN server so you can VPN in over high speed connections
while on the road.

(and d) Tips on Mailbox Management might be good too, if you're filling up
that much)

 

[Crackercrumb99]

Nope. Can't be done (unless you count copy-paste into a notepad file (or,
for that matter, an Outlook Note, assuming you can start Outlook on your
laptop offline)).

Talk to your Exchange Administrator about
a) Increasing your mailbox size.
b) Setting up RPC over HTTP so you can just connect.
c) Setting up a VPN server so you can VPN in over high speed connections
while on the road.

(and d) Tips on Mailbox Management might be good too, if you're filling up
that much)

No chance on a), b), c). As I am stuck with using NMCI. The Navy
Marine Corps Intranet. It is what it is which is a DoD network of
every sailor and marine around the world.....about 1 million users.
No flexibility. Mailbox management is doen to a science. We get 20
meg and that is it. I have to use the OWA until I get set up with an
exchange server access.....wonder why Mr. Gates has not invented this
yet?

Thanks...any more help out there?

Crackercrumb99

 

[Sue Mosher [MVP-Outlook]]

I have to use the OWA until I get set up with an

exchange server access.....wonder why Mr. Gates has not invented this
yet?

Because being able to easily save messages from OWA to your hard drive would defeat the entire purpose of having a highly managed email system. Experienced Exchange administrators are almost universally agreed in their disdain for .pst files.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/article.aspx?id=54

 

[F.H. Muffman]

Because being able to easily save messages from OWA to your hard
drive would defeat the entire purpose of having a highly managed email
system. Experienced Exchange administrators are almost universally
agreed in their disdain for .pst files.

Not to mention that a VPN connection would fulfill security aspects at least
as much as HTTPS (which both OWA and RPC over HTTP use), and that between
VPN and RPC over HTTP, there are already two solutions to the problem. But,
I'm confused by the statement "I have to use the OWA until I get set up with
an exchange server access.....". OWA is Exchange Server access.

Heck, I'd make sure that RPC over HTTP isn't already configured. Go into
the Exchange Server settings in Outlook and under More Settings, go to
Connection and check the Connect to my Exchange mailbox using HTTP, hit the
Exchange Proxy Settings button and try givng in the OWA server for the
connection settings. I mean, you never know.

And if 20 mb is all you get, then you learn to work with 20mb. That's what
I mean by Mailbox Management. You need to work with the space you get. If
you get a large attachment
a) Save it off and delete the message
b) Mail the sender (if internal) and point out that everyone only gets 20mb
and that large files should be shared on a file server and not emailed.

Delete messages that are no longer relevant. Delete older messages in a
thread that are fully quoted in another message. Remove yourself from any
DL that is not work required.

If after all that you're still low on space, follow up with your
manager/superior and explain the situation and have them run it up until
someone gets the fact that hard drive space is obscenely cheap and that some
users require more space than others. Maybe find out if there's a public
folder you're allowed to temporarily store items in.

 

[Sue Mosher [MVP-Outlook]]

Also, go to Sent Items and remove attachments from any messages you sent. Remove attachments from incoming messages and store them locally.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/article.aspx?id=54

 

[F.H. Muffman]

Also, go to Sent Items and remove attachments from any messages you sent.
Remove attachments from incoming messages and store them locally.

An old coworker never kept sent items for more than a couple weeks,
permanently deleting them as soon as possible, while never emptying his
deleted items. His theory was that it was up to the person receiving the
email to determine how long they should keep it, not him, and he just needed
a couple weeks just in case someone wanted to say 'I didn't get it.'
However, Deleted Items, he figured, were his responsibility since he's the
one who received the mail and may need to go back to it, 'just in case.' I
don't think he was ever concerned about Deleted Items getting emptied on its
own, since he was 'done' with the messages, he just wanted them there 'in
case'.

As for Sent Items with attachments, I got to the point where I automatically
unclicked the 'Save sent item' option. I mean, I had the file on my hard
drive and even then, half the time I was sending to a DL that I was on
anyways, and a quarter of the time I was sending something non-work related
anyways.

 

[Sue Mosher [MVP-Outlook]]

I always ask people who do that if they keep their cheese and coldcuts in the garbage can instead of the refrigerator. It seems absurd to me to use Deleted Items as a chron file.

The stuff I keep (and archive) in Sent Items has saved my bacon more times than I can count, including attachments in a couple of cases.

Different strokes for different folks, I guess.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/article.aspx?id=54

 

[F.H. Muffman]

I always ask people who do that if they keep their cheese and
coldcuts in the garbage can instead of the refrigerator. It seems
absurd to me to use Deleted Items as a chron file.

I think you misunderstood. He didn't mind if he lost it. He just didn't
delete it unless/until he had to. He'd get rid of sent items first if he
was low on space. He didn't store things there, just recognized that he was
more likely to need something he deleted then he was something he sent (or,
more to the point, something he sent more than X weeks ago).

Believe me, I've railed against the 'I use the deleted items to store
messages' people.. just a few weeks ago in here, in fact. I still don't get
using it for storage of things you want to keep. I do get, however, not
emptying it until it needs to be emptied (as a packrat, I understand that..
as the to-be-shredded paper recycling pile can attest to).