Protected form

[Bill Pearson]

I'm creating a form for an ednodontist's office (check boxes and fill-ins in
a table). On the page the form is on, I'd like to allow the staff to paste a
copy of the patient's X-ray from their new digital X-ray system.

But...when I protect the document, they can't paste the X-ray image. They
are running Word 2003; I'm using 2007. I use the legacy form controls because
of 2003.

Is there any way to lock down the form and still allow pasting?

Thanks.
Bill

 

[Jay Freedman]

You can separate the document into sections by inserting "continuous"
section breaks. When the document contains more than one section, then in
the Protect Document task pane, below the dropdown where you select
protection for form fields, a link "Select sections" will appear. Click
that, and uncheck the section that you want to leave unprotected. You'll be
able to paste a picture there.

It would be best to make the unprotected section the last one in the
document if possible. The drawback to having an unprotected section between
two protected sections is that you can't tab through from the last field of
the first section to the field after the unprotected section; you must use
the mouse to get there.

If you want a more locked-down solution, at the expense of having macros and
a complicated setup, download http://jay-freedman.info/form_picture.zip and
examine the demo template it contains.

--
Regards,
Jay Freedman
Microsoft Word MVP
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[Bill Pearson]

Jay:

Thank you! That was it. That's the first time I've ever needed that
functionality.

One of the things that drives me mad is MS's hide-and-seek UI. It is only
AFTER you insert a continuous break that the "Select Sections" appears. That
makes no sense to me; the sidebar has plenty of room, and there's no downside
to leaving it visible. Hiding it assumes prior knowledge of a very obscure
function, and the Word's Help was no help (at least in the searches I could
think of). And I'm an advanced Office user (although no MVP)--I train people
in Office.

If "Select Sections" were displayed all the time, it would have been all I
needed to realize how to do it. Hiding stuff doesn't make life simple.

And of course, I've just done something that drives me bonkers when people
do it in the Expression Web forum: post a rant to someone who can't do
anything about it (unless you have friends in high places).

Thanks so much for your help.

Bill Pearson