Printing Slides & USER notes AND Slides & SPEAKER notes

[brian.borowsky]

As a principal in a small training business, I use PowerPoint an awful
lot. Not surprisingly, it doesn't always do what I want it to.

Here's what I want to do:
When we create materials for courses, we have three documents that are
associated:
A. the slide deck, used during the presentation
B. the user handouts, a subset of the slide deck, but including notes,
comments, exercises embedded in the notes section
C. the speaker notes, a subset of the slide deck, but including how to
run the discussion, questions to ask, etc. This would be MORE than the
"comments" function, as I need the formatability/configurability of the
"Notes" function.

Essentially each slide has associated with it three attributes: the
slide itself, a user handout, and speaking notes. But I can't get
PowerPoint to deal with more than 2 at a time. I essentially need 2
Notes sections that I can toggle at Print.

The key issue here is that I am looking to reduce duplication -
therefore I want ONE file, with ONE slide for each page, but with ALL
three attributes. I know that I can duplicate the slide and use one for
instructor notes and one for handouts - but I want to do better than
that!

I want to be able to have one file, and then print, selecting which
attributes to print.

The question is:
Is this possible within the current out of the box PowerPoint product?
If yes, how do I do it? If no, do you think it is possible to write a
plugin or complementary application to make it work?

 

[Steve Rindsberg]

So to put it in PPT terms, you really need one slide with two associated notes
pages, one for the user handouts, one for the speaker notes.

Thinking out loud, suppose you only had one speaker notes page but could press
a button that would make one set of content on the page invisible and another
set visible?

Whichever's visible would print.

 

[brian.borowsky]

Yup that's it - one slide, two associated notes pages.

Love the idea of the button to switch between the views, but how do one
do it? Need someone to write a plug-in? Or does this feature exist?

 

[Steve Rindsberg]

Yup that's it - one slide, two associated notes pages.

Love the idea of the button to switch between the views, but how do one
do it? Need someone to write a plug-in? Or does this feature exist?

It's not part of the Out-Of-Box Experience ;-)

It'd require an add-in (PPTSpeak for plug-in). If you or a colleague can write
VBA code and want to tackle it, we can help you over the rough spots here and/or
point you at PPT-specific programming info on the web.