Outlook mail size max limit

[Hari]

Hi,
The outlook mail size has exceeded the maximum limit and hence I am
getting a pop-up error message to delete mails from my accounts to
create some space.
I have even archived some folders manually and by Auto-Archive
function. However, I would not prefer deleting mails permanently from
my mail box by (SHIFT+DEL).
Please suggest an alternative solution.

 

[neo [mvp outlook]]

Talk to the people that run the mail server and see if they will raise the
limits on your mailbox.

 

[Christian Goeller]

Hari, you wrote on 30 Jan 2006 15:00:14 -0800:

The outlook mail size has exceeded the maximum limit and hence I am
getting a pop-up error message to delete mails from my accounts to
create some space.
I have even archived some folders manually and by Auto-Archive
function. However, I would not prefer deleting mails permanently from
my mail box by (SHIFT+DEL).

After you have archived your mails you need to compact the pst-file.

Please suggest an alternative solution.

You could install an add-in that extracts attachments - those mails
probably use the most space in your pst-file - out of the mails, e.g.
http://www.mapilab.com/outlook/attachments_processor/. I even use it and
I am very satisfied.

Or switch to Outlook 2003. The Unicode-Format for pst-files that comes
with this version allows a pst-file size of 20 GB.

 

[Brian Tillman]

The outlook mail size has exceeded the maximum limit and hence I am
getting a pop-up error message to delete mails from my accounts to
create some space.
I have even archived some folders manually and by Auto-Archive
function. However, I would not prefer deleting mails permanently from
my mail box by (SHIFT+DEL).

If you're using a PST, the next step will be to compact it. It won't get
smaller just by deleting and archiving.

 

[Hari]

Hi,

Thanks for the responses.

Im a newbie to this. Can you please tell me as to how compacting a PST
file. Is there some option in outlook for the same?

I have Outlook 2003 (Professional edition) 11.5608.5606.

Regards,
Hari
India

 

[Christian Goeller]

Hari, you wrote on 31 Jan 2006 07:43:16 -0800:

Im a newbie to this. Can you please tell me as to how compacting a PST
file. Is there some option in outlook for the same?

Control Panel | Mail | Datafiles | Settings | Compact

 

[Brian Tillman]

Im a newbie to this. Can you please tell me as to how compacting a PST
file. Is there some option in outlook for the same?

Christian gave one path. You can also right-click the root of your PST
(i.e., "Personal Folders" or :Outlook Today" in the Folder List), choose
Properties, click Advanced, then Compact Now.

 

[Hari]

Christian and Brian,

Thanks a lot for your help on this matter. I would get back in case I
have more questions on the same.

Regards,
Hari
India