Outlook Automatically Adds Appointments to the Calendar

[asdf]

have Outlook XP SP3 running on WinXP Pro with SP2.

When i view an appointment invitation that was sent to be in the
preview pane for some reason outlook automatically adds the
appointment (tentativelly) to the calendar. Searching on google.groups
i found some people saying that this is the way outlook works and this
behavior is by design. I really don't understand their explanation. Why
previewing message in outlook would require it to add the appointment
to my calendar? Some other people said to disable tracking options but that
didn't help.

Any other advice.
Thank you very much.

 

[Milly Staples - MVP Outlook]

Adding it to your calendar as tentative gives you the option of accepting or
declining. It is the default behavior. What do you expect the behavior to
be?

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, asdf asked:

| have Outlook XP SP3 running on WinXP Pro with SP2.
|
| When i view an appointment invitation that was sent to be in the
| preview pane for some reason outlook automatically adds the
| appointment (tentativelly) to the calendar. Searching on google.groups
| i found some people saying that this is the way outlook works and this
| behavior is by design. I really don't understand their explanation.
| Why previewing message in outlook would require it to add the
| appointment
| to my calendar? Some other people said to disable tracking options
| but that didn't help.
|
| Any other advice.
| Thank you very much.

 

[asdf]

I want the default behavior to be for outlook not to add anything to my
calendar unless i add it there myself.

 

[Vanguard]

Milly Staples wrote ...

I want the default behavior to be for outlook not to add anything to
my
calendar unless i add it there myself.

Then click the Decline button.

 

[asdf]

You don't understand. Outlook adds stuff to my calendar even
if all i do is preview it. I click on the invitation, it displays in the
preview pane. Then when i go to my calendar the appointment is
already there, although only tentatively. I have to manually
delete it. Why is it there if all i do is preview it.

 

[Milly Staples [MVP - Outlook]]

It puts it there to tell you that you have an appointment that you need to attend to, either to send an accept or decline. If it didn't and you have a huge inbox, you might not get to the appointment item until after the appointment time has lapsed. This way, it shows in your calendar, and when you realize you know nothing about that appointment, you have the chance to go back to your in-box, open (or preview the appt.) and accept or decline.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, asdf asked:

| You don't understand. Outlook adds stuff to my calendar even
| if all i do is preview it. I click on the invitation, it displays in
| the preview pane. Then when i go to my calendar the appointment is
| already there, although only tentatively. I have to manually
| delete it. Why is it there if all i do is preview it.
|
| || "asdf" wrote in message |||
||| Milly Staples wrote ...
||||
|||| asdf asked:
||||
||||| have Outlook XP SP3 running on WinXP Pro with SP2.
|||||
||||| When i view an appointment invitation that was sent to be in the
||||| preview pane for some reason outlook automatically adds the
||||| appointment (tentativelly) to the calendar. Adding it to your
||||| calendar
|||| as tentative gives you the option of accepting or declining. It
|||| is the default behavior. What do you expect the behavior to be?
|||
||| I want the default behavior to be for outlook not to add anything
||| to my calendar unless i add it there myself.
||
|| Then click the Decline button.

 

[Lanwench [MVP - Exchange]]

In

You don't understand. Outlook adds stuff to my calendar even
if all i do is preview it. I click on the invitation, it displays in
the preview pane. Then when i go to my calendar the appointment is
already there, although only tentatively. I have to manually
delete it. Why is it there if all i do is preview it.

That's already been explained.....it does this automatically. If you
*decline* the request it will disappear.

 

[Sue Mosher [MVP-Outlook]]

You can turn off the calendar "sniffer" by going to Tools | OPtions | E-mail Options | Tracking Options and clearing the box for "Process requests and responses on arrival."

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[asdf]

did that. Invitations are still added automatically to my calendar.


You can turn off the calendar "sniffer" by going to Tools | OPtions | E-mail
Options | Tracking Options and clearing the box for "Process requests and
responses on arrival."

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[asdf]

but i already know that i need to attend to it. I'm previewing it. Or maybe
i'm not ready
to either decline or accept it yet.

"Milly Staples [MVP - Outlook]"
It puts it there to tell you that you have an appointment that you need to
attend to, either to send an accept or decline. If it didn't and you have a
huge inbox, you might not get to the appointment item until after the
appointment time has lapsed. This way, it shows in your calendar, and when
you realize you know nothing about that appointment, you have the chance to
go back to your in-box, open (or preview the appt.) and accept or decline.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, asdf asked:

| You don't understand. Outlook adds stuff to my calendar even
| if all i do is preview it. I click on the invitation, it displays in
| the preview pane. Then when i go to my calendar the appointment is
| already there, although only tentatively. I have to manually
| delete it. Why is it there if all i do is preview it.
|
| || "asdf" wrote in message |||
||| Milly Staples wrote ...
||||
|||| asdf asked:
||||
||||| have Outlook XP SP3 running on WinXP Pro with SP2.
|||||
||||| When i view an appointment invitation that was sent to be in the
||||| preview pane for some reason outlook automatically adds the
||||| appointment (tentativelly) to the calendar. Adding it to your
||||| calendar
|||| as tentative gives you the option of accepting or declining. It
|||| is the default behavior. What do you expect the behavior to be?
|||
||| I want the default behavior to be for outlook not to add anything
||| to my calendar unless i add it there myself.
||
|| Then click the Decline button.

 

[Brian Tillman]

but i already know that i need to attend to it. I'm previewing it. Or
maybe i'm not ready
to either decline or accept it yet.

Outlook simply does not work the way you want it to work. When you view a
meeting request, it will always show in the calendar.

 

[asdf]

but doesn't it seem strange that it would work this way.
This feature seems more like a bug to me.

 

[Milly Staples [MVP - Outlook]]

No, it is as designed. Just because you think it should not place it in your calendar, does not mean that everyone else thinks the same way. For others, seeing where the appt. falls in relation to the rest of the work day/week before accepting or declining makes perfect sense. It gives the recipient the full view of their working day/week in order to make a decision.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, asdf asked:

| but doesn't it seem strange that it would work this way.
| This feature seems more like a bug to me.
|
| ||
||| but i already know that i need to attend to it. I'm previewing it.
||| Or maybe i'm not ready
||| to either decline or accept it yet.
||
|| Outlook simply does not work the way you want it to work. When you
|| view a meeting request, it will always show in the calendar.
|| --
|| Brian Tillman

 

[Vanguard]

"Milly Staples [MVP - Outlook]"
No, it is as designed. Just because you think it should not place it
in your calendar, does not mean that everyone else thinks the same
way. For others, seeing where the appt. falls in relation to the rest
of the work day/week before accepting or declining makes perfect
sense. It gives the recipient the full view of their working day/week
in order to make a decision.

--- REPLY SEPARATOR ---
(only required because parent post used non-recommended
quoted-printable format)

Especially since there is the Scheduling tab to let you review your
calendar to decide if you can accept or decline another person's
invite. If you decline, you can also tell them there is a conflict
which gives them a chance to change the time and/or place. If it
didn't get added to your Calendar then are you really going to check
all your appointments to ensure there is no overlap and thus a
conflict, or might it not be easier to have the program flash it in
your face that there is a conflict? It can't know about the conflict
until there actually is one.

 

[Vanguard]

"Sue Mosher wrote ...
You can turn off the calendar "sniffer" by going to Tools | OPtions
| E-mail > Options | Tracking Options and clearing the box for
"Process requests and responses on arrival."

did that. Invitations are still added automatically to my calendar.

Well, sounds like you are work where it is possible you don't get to
decide behavior and instead it is pushed to you to comply with company
policies. Talk to your Exchange admin or IT dept and the policies
they push onto your computer when you log into their domain. They
probably don't care about an individual's preference and want behavior
that complies with the company's needs, not yours.

You are using THEIR property, THEIR software, and you are supposed to
be consuming your on-hours working for THEM. Guess it's THEIR choice
how they want their policies enforced. Policies are set by IT under
direction from management. There are ways around some policies but
I'm not going to reveal those because you should first be contacting
your IT dept. regarding your peculiar need to violate their
company-wide policies. For example, they will push how long your
computer is idle before the screen blanker activates which is password
protected, and I can override that but only during the current session
but then figured out how to do it (er, undo it) on every login - but I
first check with IT and told them what I was going to do and why I had
to do it. Ask them.

 

[Milly Staples - MVP Outlook]

Pedant!

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

|
| --- REPLY SEPARATOR ---
| (only required because parent post used non-recommended
| quoted-printable format)
|

 

[Sue Mosher [MVP-Outlook]]

I can't explain why that didn't work. It's supposed to turn off the meeting request "sniffer."

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers