Outlook Address fields in Word

[Stephen Glynn]

Thanks to Doug Robbins and Greg Mayor for their advice about my
"Envelopes and Labels" problem.

I'm almost there, but still having difficulty.

For my autotext AddressLayout I'm using

<PR_DISPLAY_NAME>
{{<PR_COMPANY_NAME>}{{<PR_STREET_ADDRESS>
<PR_LOCALITY>, <PR_STATE_OR_PROVINCE> <PR_POSTAL_CODE>}}
{<PR_COUNTRY>}
| <PR_POSTAL_ADDRESS>

which works fine if there isn't a company name but, if there is, it runs
the COMPANY_NAME and STREET_ADDRESS together on one line.

If, however, I use

<PR_DISPLAY_NAME>
{{<PR_COMPANY_NAME>}
{{<PR_STREET_ADDRESS>
<PR_LOCALITY>, <PR_STATE_OR_PROVINCE> <PR_POSTAL_CODE>}}
{<PR_COUNTRY>}
| <PR_POSTAL_ADDRESS>

It works fine if there is a COMPANY_NAME. However I get a blank line
between the DISPLAY_NAME and the STREET_ADDRESS if there isn't a
COMPANY_NAME.

I'm clearly making an obvious mistake but I can't see what it is.

TIA.

Steve

 

[Graham Mayor]

You are getting yourself tied in knots with the {} separators which mark
where the fields start and end. These are not true field boundaries as set
by CTRL+F9. They are typed from the keyboard and are used only to omit the
blank lines that would result from a missing field. They are used in pairs.

Where fields will not be missing, you can leave them out. The following
should do the trick.

{<PR_DISPLAY_NAME>
}{<PR_COMPANY_NAME>
}{<PR_STREET_ADDRESS>
}<PR_LOCALITY>, <PR_STATE_OR_PROVINCE> <PR_POSTAL_CODE>
<PR_COUNTRY>


There is a potential for conflict with display name and company name -
you'll get both where display name and company name are the same.

I personally use

{<PR_GIVEN_NAME> <PR_SURNAME>
}{<PR_COMPANY_NAME>
}{<PR_POSTAL_ADDRESS>}

--
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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site www.mvps.org/word
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