Outlook 2007 - Contact

[KT]

Is it possible to add a field in a contact file for contact names within the
one contact location ?
i.e. the contact is Acme Brush Co. but there are three contact names within
that contact file.
I used Palm Treo before and they had 4 fileds for extra contacts.
While my guess is that the answer will be No, would you have any suggestions
other than to make a contact page for each one which would be a lot of
repetitive work.
Would appreciate any help
KT

 

[Russ Valentine [MVP-Outlook]]

Clarify what you need to do and why.
Normally one would create a Contact for each individual and assign them to
the same company or Category. You can also easily link Contact records of
members of the same company.
Creating a Contact for an entire company and trying to list each employee
within a single Contact Record seems an awkward choice at best with many
drawbacks.

 

[KT]

I list my contacts by company which means I enter the company name in the box
listed as Last Namei.e) ACME BRUSH & PAINT CO.
I have several contact names within this company i.e. a buyer for brushes, a
different buyer for cleaning liquids, another for paint etc. In this case I
would have to type out 3 diferent contact entries for the same company. I
have over 350 companies I sell to and this is a lot of data entry when each
company could have as much as 3 or 4 contact people. So by entering one new
company contact and just adding 3 names in a contact field, this would cut
down my entry time.

As I write this, I seem to be answering my own question and I think what you
are going to tell me is that unless the Outlook decides to revamp their
design, I am out of luck.

If you have another suggestion or way of setting up my contacts, I would
appreciate it . Hopefully, I havent wasted your time here but maybe from this
there might be some suggestions for future designs. Who knows !

Thanks for your time, Russ and I must say this site and format is very
helpful.
Regards

Clarify what you need to do and why.
Normally one would create a Contact for each individual and assign them to
the same company or Category. You can also easily link Contact records of
members of the same company.
Creating a Contact for an entire company and trying to list each employee
within a single Contact Record seems an awkward choice at best with many
drawbacks.
--
Russ Valentine
[MVP-Outlook]

Is it possible to add a field in a contact file for contact names within
the
one contact location ?
i.e. the contact is Acme Brush Co. but there are three contact names
within
that contact file.
I used Palm Treo before and they had 4 fileds for extra contacts.
While my guess is that the answer will be No, would you have any
suggestions
other than to make a contact page for each one which would be a lot of
repetitive work.
Would appreciate any help
KT

 

[Russ Valentine [MVP-Outlook]]

Outlook is not going to "revamp its design," nor should it. Outlook creates
a robust relational database for your Contacts that can do everything you
need and more.
You might want to reconsider your methods so you can take advantage of
Outlook's abilities instead of contriving your own method for organizing
Contacts, which I suspect you will find is less effective than what Outlook
does. I don't imagine Outlook's developers ever imagined that someone would
try to use the Last Name field to enter a company name as a way to organize
their Contacts, nor can I imagine any reason to do so. The Company field
works just fine for that purpose. Outlook even provides a "By Company" view
of your Contacts folder so can view all your Contacts by Company. It also
provides Categories for more granular organization. Finally, you can create
separate Contact subfolders for even more organization.
Might be worthwhile to learn how Outlook works before you decide you can
make it work "better." Start here:
http://www.slipstick.com/contacts/oloabcat.htm

--
Russ Valentine
[MVP-Outlook]

I list my contacts by company which means I enter the company name in the
box
listed as Last Namei.e) ACME BRUSH & PAINT CO.
I have several contact names within this company i.e. a buyer for brushes,
a
different buyer for cleaning liquids, another for paint etc. In this case
I
would have to type out 3 diferent contact entries for the same company. I
have over 350 companies I sell to and this is a lot of data entry when
each
company could have as much as 3 or 4 contact people. So by entering one
new
company contact and just adding 3 names in a contact field, this would cut
down my entry time.

As I write this, I seem to be answering my own question and I think what
you
are going to tell me is that unless the Outlook decides to revamp their
design, I am out of luck.

If you have another suggestion or way of setting up my contacts, I would
appreciate it . Hopefully, I havent wasted your time here but maybe from
this
there might be some suggestions for future designs. Who knows !

Thanks for your time, Russ and I must say this site and format is very
helpful.
Regards

Clarify what you need to do and why.
Normally one would create a Contact for each individual and assign them
to
the same company or Category. You can also easily link Contact records of
members of the same company.
Creating a Contact for an entire company and trying to list each employee
within a single Contact Record seems an awkward choice at best with many
drawbacks.
--
Russ Valentine
[MVP-Outlook]

Is it possible to add a field in a contact file for contact names
within
the
one contact location ?
i.e. the contact is Acme Brush Co. but there are three contact names
within
that contact file.
I used Palm Treo before and they had 4 fileds for extra contacts.
While my guess is that the answer will be No, would you have any
suggestions
other than to make a contact page for each one which would be a lot of
repetitive work.
Would appreciate any help
KT