Outlook 2003/ Windows XP

[Estival]

Can someone help me on organizing Contacts, at Outlook 2003 ?

How would i create a Contact Group and then having inside several contacts?
For example:
JUST ONE Contact folder, named Countries, sorted by alphabet
A = Argentina with 5 company's or persons contacts inside
B = Belgium with 3 contacts
......
U = United Kingdom wih 7 contacts
U = USA with 10 contacts
and so on......
when i aceed the first letter of country, i will see each of
companies/persons on that country

Tks for your cooperation.

 

[Judy Gleeson \(MVP Outlook\)]

A few things to help you:

1. You can Group Contacts within folders by any field. This includes
grouping them by the Country Field.
2. If you separate Contacts into many folders, it takes much longer to do
things like email all Contacts. Generally it's better to use categories or
Field data to Group Contacts on an as required basis.
3. You could make a View called By Country that shows your Contacts in
Country groups.

Steps to show your Contacts grouped by Country. You will use 3 buttons from
the Advanced Toolbar, Current View, Group By Box and Field Chooser ( they
are side by side):

Turn on Advanced Toolbar
Go to Contacts Folder.
Click the Current Veiw Window and select "Phone List" view.
Use the Field Chooser to add the Country Field to the view (you just drag it
up beside the other column headings)
Turn on the Group By Box.
Drag the Country Field into the Group By Box.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant www.pragmatix.com.au
My suggested settings for Outlook 2003 are FREE on my website.

..