Outlook 2003 - Contact Nicknames

[Guest]

Recently purchased a new PC and installed Office 2003. I built my contact
list from scratch. Contact list is set as an Office Address Book. In Office
2000, when I entered an entry in the nickname field in contacts I could enter
that nicname in a new message, hit check names, and the right email address
would populate. This does not work in Outlook 2003. The to address field
will auto populate, but not based on what I've used as nicknames. Is this
feature gone or different in Outlook 2003? Thanks.

 

[Russ Valentine [MVP-Outlook]]

This has never been a feature in the Outlook Address Book in any version.
You were probably using the short-lived IMO mode of Outlook before which was
actually using the Windows Address Book engine. It would look at the
nickname field.

 

[Guest]

This has never been a feature in the Outlook Address Book in any version.
You were probably using the short-lived IMO mode of Outlook before which was
actually using the Windows Address Book engine. It would look at the
nickname field.
--
Russ Valentine
[MVP-Outlook]

Recently purchased a new PC and installed Office 2003. I built my
contact
list from scratch. Contact list is set as an Office Address Book. In
Office
2000, when I entered an entry in the nickname field in contacts I could
enter
that nicname in a new message, hit check names, and the right email
address
would populate. This does not work in Outlook 2003. The to address field
will auto populate, but not based on what I've used as nicknames. Is this
feature gone or different in Outlook 2003? Thanks.

 

[Guest]

I have kind of the same problem. Before OL 2K3, I would click a contact
nickname and the proper e-mail address would populate in the Send message and
display only the nickname (ex) "John Doe" in the "TO" field. Now, with OL
2K3, the entire string appears in the "TO" field, such as: "John.Doe
([email protected])". This eats up a lot of memory, especially when
sending a broadact message. People seeing a lengthy "TO" message field may be
apprehensive about reading it! We need go back to displaying only "John Doe"
and not "John.Doe ([email protected])". I can modify the OL 2K3 adress
book to remove the "([email protected])" portion for a single contact
but would have to do it for the entire book to remove it from all my
contacts! Is there a means to tell OL 2K "Please remove all the extensions
from the Display field"...?

 

[Russ Valentine [MVP-Outlook]]

In response to user requests, Outlook 2003 changed the Display name to
include both the familiar name and the actual email address. It has no
effect on performance whatsoever.

 

[Guest]

I have been trying to find an answer to this also. I am using Office 2002 on
both my computer and my wife's computer. For some reason, she can use a
nickname and I cannot. I enter all my data as a contact and she enters hers
through an address book entry. That may me the difference. I tried to find
out how I can enter my data as a address book entry and have been
unsucceful. When I select the address book, it comes up automatically as a
contact entry. I know there must be a way but I cant find it.

Please let me know if you found a way to do this.

 

[Russ Valentine [MVP-Outlook]]

Outlook has no address book. It only has Contacts Folders. The address book
is simply a view of electronic addresses in your Contacts Folder and should
never be used for data entry.
Your question is quite unclear. What do you mean by "use a nickname?"

 

[andrewtheartist]

There is a nickname field in the Contats setup page. This is the name
you could (previous to Outlook 2003) use in place of an actual e-mail
address in the "To" field, or the other fileds in a newlwy composed
message.

 

[Russ Valentine [MVP-Outlook]]

Not in any standard version of Outlook. Only the long abandoned IMO mode of
Outlook made use of that field.

 

[Guest]

Have you found an answer on how to remove that email address from the Display
Name? I have been trying to figure it out too and cannot. Please let me know
wha you find. Thanks!

 

[Guest]

Yes: I do it manually. When I click (or double-click) on a name, the address
book for that name opens-up. There, in the "DISPLAY AS" field, I manually
remove the E-mail address extension. That's it. It's a bother, but it doesn't
cost anything, just a minute of my time. Tks.

 

[Randy]

You might want to look at Ingressor.com.

Yes: I do it manually. When I click (or double-click) on a name, the
address
book for that name opens-up. There, in the "DISPLAY AS" field, I manually
remove the E-mail address extension. That's it. It's a bother, but it
doesn't
cost anything, just a minute of my time. Tks.

 

[Guest]

There seems to be a continual denial that Nickname usage has existed in
anything other than peculiar versions of Outlook. I have used Outlook '98,
2000 and now 2003 in various offices and at home; all aparently standard
versions. Only now in the 2003 version can I not use Nicknames in the way
that I have used them before. As follows:

Having set a nickname, I could hit Ctrl-K and have the relevant detail
appear in the To field. The fact that this does not work in Outlook 2003 is,
to say the least, extremely frustrating. It never ceases to amaze me how
application advances often translate into functional deterioration.

Having been unable to find a satisfactory answer to the question 'how do I
use my nicknames?' I would like to re-phrase this question and put it to to
the forum:

What is the Nickname field for in 2003? What purpose does it serve, and how
so?
Rather than a repeated 'that won't work and never did' answer, it would be
very useful and customer friendly to explain exactly what the field is about
and how it may be used.

Many thanks for any further constructive assistance with this issue.
Kind regards
FB

Not in any standard version of Outlook. Only the long abandoned IMO mode of
Outlook made use of that field.
--
Russ Valentine
[MVP-Outlook]

There is a nickname field in the Contats setup page. This is the name
you could (previous to Outlook 2003) use in place of an actual e-mail
address in the "To" field, or the other fileds in a newlwy composed
message.

 

[Sue Mosher [MVP-Outlook]]

What is the Nickname field for in 2003? What purpose does it serve, and how

so?

The Nickname field holds data, like any other text field, that you can edit and use in searches in the Advanced Find dialog on that particular field. That field has no other special meaning within Outlook. You could put the person's pet's name or the name of a vegetable there, and Outlook wouldn't care.

For what you want to do -- enter a shortcut name for a contact when addressing a message -- a one-member distribution list is the solution.

Note: Apparently you were using Outlook 98 and Outlook 2000 is its very problematic IMO mode. The functionality you recall for the Nickname field worked only in that configuration.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

There seems to be a continual denial that Nickname usage has existed in
anything other than peculiar versions of Outlook. I have used Outlook '98,
2000 and now 2003 in various offices and at home; all aparently standard
versions. Only now in the 2003 version can I not use Nicknames in the way
that I have used them before. As follows:

Having set a nickname, I could hit Ctrl-K and have the relevant detail
appear in the To field. The fact that this does not work in Outlook 2003 is,
to say the least, extremely frustrating. It never ceases to amaze me how
application advances often translate into functional deterioration.

Having been unable to find a satisfactory answer to the question 'how do I
use my nicknames?' I would like to re-phrase this question and put it to to
the forum:

What is the Nickname field for in 2003? What purpose does it serve, and how
so?
Rather than a repeated 'that won't work and never did' answer, it would be
very useful and customer friendly to explain exactly what the field is about
and how it may be used.

Many thanks for any further constructive assistance with this issue.
Kind regards
FB

Not in any standard version of Outlook. Only the long abandoned IMO mode of
Outlook made use of that field.
--
Russ Valentine
[MVP-Outlook]

There is a nickname field in the Contats setup page. This is the name
you could (previous to Outlook 2003) use in place of an actual e-mail
address in the "To" field, or the other fileds in a newlwy composed
message.

 

[Russ Valentine [MVP-Outlook]]

To add even further to the confusion is the fact that there are two types of
"nicknames" in Outlook and you have them confused. When you manually resolve
a name in Outlook, that name is stored in the autoresolution cache and is
referred to as a "nickname." The next time you resolve that name, it will
use the address you previously stored for that name. That has nothing to do
with the Nickname field, which as Sue points out is simply a data field in
the Contact record. That field has never been used for autoresolution in the
Outlook Address Book Service.
The reason you may have thought it was is that you weren't using the Outlook
Address Book Service in Outlook 98 and 2000 when you were using IMO mode.
You were using the Windows Address Book Service.
--
Russ Valentine
[MVP-Outlook]

There seems to be a continual denial that Nickname usage has existed in
anything other than peculiar versions of Outlook. I have used Outlook '98,
2000 and now 2003 in various offices and at home; all aparently standard
versions. Only now in the 2003 version can I not use Nicknames in the way
that I have used them before. As follows:

Having set a nickname, I could hit Ctrl-K and have the relevant detail
appear in the To field. The fact that this does not work in Outlook 2003
is,
to say the least, extremely frustrating. It never ceases to amaze me how
application advances often translate into functional deterioration.

Having been unable to find a satisfactory answer to the question 'how do I
use my nicknames?' I would like to re-phrase this question and put it to
to
the forum:

What is the Nickname field for in 2003? What purpose does it serve, and
how
so?
Rather than a repeated 'that won't work and never did' answer, it would be
very useful and customer friendly to explain exactly what the field is
about
and how it may be used.

Many thanks for any further constructive assistance with this issue.
Kind regards
FB

Not in any standard version of Outlook. Only the long abandoned IMO mode
of
Outlook made use of that field.
--
Russ Valentine
[MVP-Outlook]

There is a nickname field in the Contats setup page. This is the name
you could (previous to Outlook 2003) use in place of an actual e-mail
address in the "To" field, or the other fileds in a newlwy composed
message.

 

[Guest]

Thanks Sue, and Russ, for your explanations. It's becoming clearer now
(although I don't know what 'IMO' is or was; but that doesn't matter as it's
not around anymore!).

I am in the process of re-populating my Contacts after a hard drive loss and
subsequent rebuild/applications upgrade. This new fangled thing is quite
different and will take a little getting used to, hence the questioning.

Thanks again for your comments.
Frank

What is the Nickname field for in 2003? What purpose does it serve, and how
so?

The Nickname field holds data, like any other text field, that you can edit and use in searches in the Advanced Find dialog on that particular field. That field has no other special meaning within Outlook. You could put the person's pet's name or the name of a vegetable there, and Outlook wouldn't care.

For what you want to do -- enter a shortcut name for a contact when addressing a message -- a one-member distribution list is the solution.

Note: Apparently you were using Outlook 98 and Outlook 2000 is its very problematic IMO mode. The functionality you recall for the Nickname field worked only in that configuration.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

There seems to be a continual denial that Nickname usage has existed in
anything other than peculiar versions of Outlook. I have used Outlook '98,
2000 and now 2003 in various offices and at home; all aparently standard
versions. Only now in the 2003 version can I not use Nicknames in the way
that I have used them before. As follows:

Having set a nickname, I could hit Ctrl-K and have the relevant detail
appear in the To field. The fact that this does not work in Outlook 2003 is,
to say the least, extremely frustrating. It never ceases to amaze me how
application advances often translate into functional deterioration.

Having been unable to find a satisfactory answer to the question 'how do I
use my nicknames?' I would like to re-phrase this question and put it to to
the forum:

What is the Nickname field for in 2003? What purpose does it serve, and how
so?
Rather than a repeated 'that won't work and never did' answer, it would be
very useful and customer friendly to explain exactly what the field is about
and how it may be used.

Many thanks for any further constructive assistance with this issue.
Kind regards
FB

Not in any standard version of Outlook. Only the long abandoned IMO mode of
Outlook made use of that field.
--
Russ Valentine
[MVP-Outlook]
There is a nickname field in the Contats setup page. This is the name
you could (previous to Outlook 2003) use in place of an actual e-mail
address in the "To" field, or the other fileds in a newlwy composed
message.

 

[Guest]

I, too, am trying to figure out how to turn back on this apparantly defunct
"feature" as I loved it and depended on it heavily in my 2000 version of
Outlook. Is there a way to reinstate the ability to have Outlook both "Find"
a contact and "Resolve a name" by using the Nickname Field in the Contact
record? I am willing to hack the registry.

Thanks,
Vicki

To add even further to the confusion is the fact that there are two types of
"nicknames" in Outlook and you have them confused. When you manually resolve
a name in Outlook, that name is stored in the autoresolution cache and is
referred to as a "nickname." The next time you resolve that name, it will
use the address you previously stored for that name. That has nothing to do
with the Nickname field, which as Sue points out is simply a data field in
the Contact record. That field has never been used for autoresolution in the
Outlook Address Book Service.
The reason you may have thought it was is that you weren't using the Outlook
Address Book Service in Outlook 98 and 2000 when you were using IMO mode.
You were using the Windows Address Book Service.
--
Russ Valentine
[MVP-Outlook]

There seems to be a continual denial that Nickname usage has existed in
anything other than peculiar versions of Outlook. I have used Outlook '98,
2000 and now 2003 in various offices and at home; all aparently standard
versions. Only now in the 2003 version can I not use Nicknames in the way
that I have used them before. As follows:

Having set a nickname, I could hit Ctrl-K and have the relevant detail
appear in the To field. The fact that this does not work in Outlook 2003
is,
to say the least, extremely frustrating. It never ceases to amaze me how
application advances often translate into functional deterioration.

Having been unable to find a satisfactory answer to the question 'how do I
use my nicknames?' I would like to re-phrase this question and put it to
to
the forum:

What is the Nickname field for in 2003? What purpose does it serve, and
how
so?
Rather than a repeated 'that won't work and never did' answer, it would be
very useful and customer friendly to explain exactly what the field is
about
and how it may be used.

Many thanks for any further constructive assistance with this issue.
Kind regards
FB

Not in any standard version of Outlook. Only the long abandoned IMO mode
of
Outlook made use of that field.
--
Russ Valentine
[MVP-Outlook]
There is a nickname field in the Contats setup page. This is the name
you could (previous to Outlook 2003) use in place of an actual e-mail
address in the "To" field, or the other fileds in a newlwy composed
message.

 

[Russ Valentine [MVP-Outlook]]

No. Outlook never had this ability. You were using Outlook Express when you
did this.
--
Russ Valentine
[MVP-Outlook]

I, too, am trying to figure out how to turn back on this apparantly
defunct
"feature" as I loved it and depended on it heavily in my 2000 version of
Outlook. Is there a way to reinstate the ability to have Outlook both
"Find"
a contact and "Resolve a name" by using the Nickname Field in the Contact
record? I am willing to hack the registry.

Thanks,
Vicki

To add even further to the confusion is the fact that there are two types
of
"nicknames" in Outlook and you have them confused. When you manually
resolve
a name in Outlook, that name is stored in the autoresolution cache and is
referred to as a "nickname." The next time you resolve that name, it will
use the address you previously stored for that name. That has nothing to
do
with the Nickname field, which as Sue points out is simply a data field
in
the Contact record. That field has never been used for autoresolution in
the
Outlook Address Book Service.
The reason you may have thought it was is that you weren't using the
Outlook
Address Book Service in Outlook 98 and 2000 when you were using IMO mode.
You were using the Windows Address Book Service.
--
Russ Valentine
[MVP-Outlook]

There seems to be a continual denial that Nickname usage has existed in
anything other than peculiar versions of Outlook. I have used Outlook
'98,
2000 and now 2003 in various offices and at home; all aparently
standard
versions. Only now in the 2003 version can I not use Nicknames in the
way
that I have used them before. As follows:

Having set a nickname, I could hit Ctrl-K and have the relevant detail
appear in the To field. The fact that this does not work in Outlook
2003
is,
to say the least, extremely frustrating. It never ceases to amaze me
how
application advances often translate into functional deterioration.

Having been unable to find a satisfactory answer to the question 'how
do I
use my nicknames?' I would like to re-phrase this question and put it
to
to
the forum:

What is the Nickname field for in 2003? What purpose does it serve, and
how
so?
Rather than a repeated 'that won't work and never did' answer, it would
be
very useful and customer friendly to explain exactly what the field is
about
and how it may be used.

Many thanks for any further constructive assistance with this issue.
Kind regards
FB



:

Not in any standard version of Outlook. Only the long abandoned IMO
mode
of
Outlook made use of that field.
--
Russ Valentine
[MVP-Outlook]
There is a nickname field in the Contats setup page. This is the
name
you could (previous to Outlook 2003) use in place of an actual
e-mail
address in the "To" field, or the other fileds in a newlwy composed
message.

 

[Guest]

I'm not sure why you keep telling me "my memory is failing me" and I must
have been using "Outlook Express" when clearly I was using Outlook 2000 AND
when I have read other posts about this capability working in the "defunct
IMO mode". When a previous "feature" (that users grow to depend on) gets
removed from a "defunct" version of Outlook (NOT Outlook Express), it's
frustrating being told you are incorrect in your memory and use of that said
feature. If it doesn't work anymore, it doesn't work, but please don't
insult my intelligence by telling me I am wrong about the use of the feature.

No. Outlook never had this ability. You were using Outlook Express when you
did this.
--
Russ Valentine
[MVP-Outlook]

I, too, am trying to figure out how to turn back on this apparantly
defunct
"feature" as I loved it and depended on it heavily in my 2000 version of
Outlook. Is there a way to reinstate the ability to have Outlook both
"Find"
a contact and "Resolve a name" by using the Nickname Field in the Contact
record? I am willing to hack the registry.

Thanks,
Vicki

To add even further to the confusion is the fact that there are two types
of
"nicknames" in Outlook and you have them confused. When you manually
resolve
a name in Outlook, that name is stored in the autoresolution cache and is
referred to as a "nickname." The next time you resolve that name, it will
use the address you previously stored for that name. That has nothing to
do
with the Nickname field, which as Sue points out is simply a data field
in
the Contact record. That field has never been used for autoresolution in
the
Outlook Address Book Service.
The reason you may have thought it was is that you weren't using the
Outlook
Address Book Service in Outlook 98 and 2000 when you were using IMO mode.
You were using the Windows Address Book Service.
--
Russ Valentine
[MVP-Outlook]
There seems to be a continual denial that Nickname usage has existed in
anything other than peculiar versions of Outlook. I have used Outlook
'98,
2000 and now 2003 in various offices and at home; all aparently
standard
versions. Only now in the 2003 version can I not use Nicknames in the
way
that I have used them before. As follows:

Having set a nickname, I could hit Ctrl-K and have the relevant detail
appear in the To field. The fact that this does not work in Outlook
2003
is,
to say the least, extremely frustrating. It never ceases to amaze me
how
application advances often translate into functional deterioration.

Having been unable to find a satisfactory answer to the question 'how
do I
use my nicknames?' I would like to re-phrase this question and put it
to
to
the forum:

What is the Nickname field for in 2003? What purpose does it serve, and
how
so?
Rather than a repeated 'that won't work and never did' answer, it would
be
very useful and customer friendly to explain exactly what the field is
about
and how it may be used.

Many thanks for any further constructive assistance with this issue.
Kind regards
FB



:

Not in any standard version of Outlook. Only the long abandoned IMO
mode
of
Outlook made use of that field.
--
Russ Valentine
[MVP-Outlook]
There is a nickname field in the Contats setup page. This is the
name
you could (previous to Outlook 2003) use in place of an actual
e-mail
address in the "To" field, or the other fileds in a newlwy composed
message.

 

[Russ Valentine [MVP-Outlook]]

I already explained all that in my previous post. You weren't using the
Outlook Address Book in IMO mode. You were using Outlook Express'. No full
version of Outlook ever had this feature nor can it be configured to do so.
--
Russ Valentine
[MVP-Outlook]

I'm not sure why you keep telling me "my memory is failing me" and I must
have been using "Outlook Express" when clearly I was using Outlook 2000
AND
when I have read other posts about this capability working in the "defunct
IMO mode". When a previous "feature" (that users grow to depend on) gets
removed from a "defunct" version of Outlook (NOT Outlook Express), it's
frustrating being told you are incorrect in your memory and use of that
said
feature. If it doesn't work anymore, it doesn't work, but please don't
insult my intelligence by telling me I am wrong about the use of the
feature.

No. Outlook never had this ability. You were using Outlook Express when
you
did this.
--
Russ Valentine
[MVP-Outlook]

I, too, am trying to figure out how to turn back on this apparantly
defunct
"feature" as I loved it and depended on it heavily in my 2000 version
of
Outlook. Is there a way to reinstate the ability to have Outlook both
"Find"
a contact and "Resolve a name" by using the Nickname Field in the
Contact
record? I am willing to hack the registry.

Thanks,
Vicki

:

To add even further to the confusion is the fact that there are two
types
of
"nicknames" in Outlook and you have them confused. When you manually
resolve
a name in Outlook, that name is stored in the autoresolution cache and
is
referred to as a "nickname." The next time you resolve that name, it
will
use the address you previously stored for that name. That has nothing
to
do
with the Nickname field, which as Sue points out is simply a data
field
in
the Contact record. That field has never been used for autoresolution
in
the
Outlook Address Book Service.
The reason you may have thought it was is that you weren't using the
Outlook
Address Book Service in Outlook 98 and 2000 when you were using IMO
mode.
You were using the Windows Address Book Service.
--
Russ Valentine
[MVP-Outlook]
There seems to be a continual denial that Nickname usage has existed
in
anything other than peculiar versions of Outlook. I have used
Outlook
'98,
2000 and now 2003 in various offices and at home; all aparently
standard
versions. Only now in the 2003 version can I not use Nicknames in
the
way
that I have used them before. As follows:

Having set a nickname, I could hit Ctrl-K and have the relevant
detail
appear in the To field. The fact that this does not work in Outlook
2003
is,
to say the least, extremely frustrating. It never ceases to amaze me
how
application advances often translate into functional deterioration.

Having been unable to find a satisfactory answer to the question
'how
do I
use my nicknames?' I would like to re-phrase this question and put
it
to
to
the forum:

What is the Nickname field for in 2003? What purpose does it serve,
and
how
so?
Rather than a repeated 'that won't work and never did' answer, it
would
be
very useful and customer friendly to explain exactly what the field
is
about
and how it may be used.

Many thanks for any further constructive assistance with this issue.
Kind regards
FB



:

Not in any standard version of Outlook. Only the long abandoned IMO
mode
of
Outlook made use of that field.
--
Russ Valentine
[MVP-Outlook]
There is a nickname field in the Contats setup page. This is the
name
you could (previous to Outlook 2003) use in place of an actual
e-mail
address in the "To" field, or the other fileds in a newlwy
composed
message.